Department Assistant

Huawei Technologies Canada Co., Ltd.; Markham; Presencial; CAD 48.000 - 94.000; Tempo integral

Resumo da vaga

Huawei Canada is seeking a Department Assistant on a 12-month contract in Markham, Ontario. You will provide direct administrative support to the department directors and managers, coordinate travel, meetings, and events, take minutes, manage documents, and handle expenses to ensure smooth operations.

The ideal candidate holds a post-secondary diploma in business administration, demonstrates strong organizational and English communication skills, and can work in a team environment.

Qualificações

• Post-secondary diploma in business administration or related discipline.
• Strong knowledge of office procedures and practices.
• Fast learner with keen attention to detail.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Resourceful and flexible, able to adapt quickly.
• Strong English communication skills.
• Ability to work in a team environment.

Responsabilidades

• Provide administrative and office management support to directors and managers.
• Prepare travel schedules, book travel, and arrange reservations for senior staff.
• Coordinate logistics for team programs and events.
• Take minutes and track meeting resolutions.
• Manage documents for procurement projects.
• Process expense reports and pay invoices.
• Present a professional office image to visitors and vendors.
• Assist with personal assistant duties as needed.
• Support additional duties as required.

Conhecimentos

English communication

Organizational skills

Time management

Multi-tasking

Attention to detail

Fast learner

Resourceful & flexible

Team environment contribution

Formação

Diploma in Business Administration

Ferramentas

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Descrição da vaga

Huawei Canada has an immediate 12-month contract opening for a Department Assistant.

About the team:

From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided world class service. The department’s name reflects its commitment to quality and operational excellence.

About the job:

• Provide direct administrative and office management support to director and managers of the department as directed.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and employees.
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
• Minute taking and tracking meeting resolutions.
• Basic system and document management for procurement projects.
• Complete expense reports, pay invoices and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Some personal assistant duties as required (lunches, errands).
• Other duties shall be assigned as required.

The total target annual compensation (based on 2,080 hours per year) ranges from $48,000 to $94,000 depending on education, experience, and demonstrated expertise.

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline.
• Strong knowledge of office procedures and practices.
• Fast learner and keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Strong English communication skills.
• Strong organizational skills, time management skills and ability to schedule duties/projects (multi-task).
• Desire to contribute to a team environment.

Additional Information:

Huawei Canada is committed to a fair, inclusive, and accessible recruitment process. If you require accommodation during any stage of the hiring process, please let us know and we will work with you to meet your needs.

All applications for this position are reviewed directly by our hiring team, we do not use artificial intelligence tools to screen or select candidates.