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Benefits offered by this job

Health & dental benefits after 3 mo

Growth opportunities

Great culture

Brand new office

Job summary

Randstad Canada is recruiting an Administrative Assistant to join the finance department in Vaudreuil, QC. The role supports reconciliations, basic financial reporting, and precise coding of invoices, payments and expenses.

It requires bilingual English/French communication and collaboration with multiple internal teams. Located in Vaudreuil, the position offers 55k–60k CAD annually, health and dental benefits after 3 months, and long-term growth within a dynamic environment.

Qualifications

• Diploma or certificate in Administration or Accounting, Finance, or related field (or equivalent clerical experience).
• Bilingual spoken and written (English and French).
• Experience with QuickBooks is a major asset.
• Ability to assist with preparing and reviewing Financial Statements and related documentation.

Responsibilities

• Assist with reconciliations and help prepare basic financial reports.
• Ensure invoices, payments, and expenses are correctly coded and documented.
• Work with accounting software and respond to internal inquiries within the finance team.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) and process expense reports.
• Coordinate internally with administrative and production managers to meet reporting deadlines.
• Ensure financial documentation follows company policies and supports compliance.

Skills

Organized

Communication

Customer liaison

Attention to detail

Education

Diploma or certificate in Administration or Accounting, Finance, or related field

Tools

Excel

MS Office

QuickBooks

Job description

Our client in Vaudreuil is currently looking for an administrative assistant who is going to be part of the finance department supporting various financial activities and supporting the internal teams. This role will require someone to be organized and be open to working closely with various departmkents and handling information. Other tasks for the position can arise.

Advantages

• Conveniently located in Vaudreuil
• $55,000 to $60,000 (depending on experience)
• Monday to Friday, 8:00 AM to 5:00 PM (1 hour lunch) or 8-4:30 (Flexible)
• Benefits after 3 months (health & dental)
• Long-term growth (internal promotions)
• Great company culture and working environment
• Brand new office being built

Join a fast-growing company with strong potential for innovation.

Work in a dynamic team with opportunities for advancement.

Competitive, benefits and collaborative environment.

Responsibilities

Assist with reconciliations, help prepare basic financial reports, and ensure that invoices, payments, and expenses are correctly coded and documented. The role also involves working with accounting software, responding to internal inquiries, and collaborating with the finance team to meet reporting deadlines and uphold compliance with company policies.

Customer & Vendor Liaison: Collect customer contact info, prepare annual support program renewal packages, follow up on unpaid customer invoices, and track outstanding vendor orders.

The successful candidate will contribute to efficient financial workflows and provide reliable administrative support to the accounting department.

Finance & Bookkeeping: Manage Accounts Payable (AP) and Accounts Receivable (AR), process expense reports, record transactions, perform account reconciliations, and code invoices/payments using accounting software.

Coordinating internally (with our administrative and production managers).

Compliance & Administrative Support: Ensure financial documentation follows company policies, respond to internal inquiries, and assist the finance team in meeting reporting deadlines.

Qualifications

The ideal candidate is well organized and conscientious, has a nice touch with customers and represents our company well (i.e. professionally & efficiently) when dealing with customers and suppliers.

Education & Experience: Diploma or certificate in Administration or Accounting, Finance, or a related field (or equivalent clerical experience).

Bilingual spoken and written (English and French).

English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis.

Ability to assist with preparing and reviewing Financial Statements and related documentation.

Attention to detail, strong organizational skills, and the ability to manage multiple tasks and deadlines.

Technical Proficiency: Strong foundation in Excel and MS Office; experience with QuickBooks is a major asset.

Soft Skills: Outstanding organizational skills, sharp attention to detail, and excellent communication abilities.

Industry Bonus: Familiarity with manufacturing or food processing environments is an advantage.

Summary

There are lots of great jobs, incredible companies, and great bosses. At Randstad, we are here to help you find the right combination for you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.