Clerical Assistant, Admissions and Transfer Credit

University of Saskatchewan; Saskatoon; Hybrid; CAD 34,000 - 43,000; Full time

Job summary

The University of Saskatchewan is hiring a Clerical Assistant in Admissions and Transfer Credit to support domestic and international undergraduate applications. You will evaluate qualifications, transcripts, and documentation, enter data into the SIS, and communicate with applicants and partner institutions.

Responsibilities include reviewing applications, verifying credentials, assisting with transfer credit, and contributing to recruitment and admissions activities while upholding equity,

Qualifications

• An office administration diploma.
• Minimum of two years of related experience within a post-secondary institution, preferably in an admissions or registrar7s office.
• Strong customer service skills.
• Ability to exercise tact, discretion, confidentiality, and cultural sensitivity.
• Effective organizational and time-management skills.
• Ability to process large volumes of information while maintaining deadlines and accuracy.
• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively both independently and collaboratively in a team.
• Proficient computer skills, including Microsoft Office applications, data entry, Banner Student Information System, and Customer Relationship Management (CRM) Recruit.

Responsibilities

• Reviews, processes, evaluates, and makes admission decisions on domestic and international undergraduate applications.
• Organizes and synthesizes information from transcripts, correspondence, examination results, and other applicant documentation.
• Interprets application data and records it in student information systems.
• Verifies the authenticity of high school, post-secondary, and testing credentials with educational institutions and testing agencies.
• Coordinates communications with applicants by drafting and editing correspondence regarding application status and processing related documentation.
• Documents and maintains transfer credit information in the student information system.
• Provides information and updates regarding applicant files and supporting documents to recruitment and admissions staff.
• Responds to inquiries from applicants and university personnel regarding applicant files.
• Assists with training new staff members.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Skills

Customer service

Discretion & confidentiality

Organizational skills

Communication skills

MS Office

Data entry

Banner SIS

CRM Recruit

Education

Office administration diploma

Tools

Banner SIS

CRM Recruit

Job description

Clerical Assistant, Admissions and Transfer Credit

The clerical assistant supports the department's processes by evaluating educational qualifications, credentials, and transcripts for applicants seeking entry into university programs. This role processes and reviews domestic and international undergraduate applications, assesses documentation from multiple sources, and records information within student information systems. This position communicates with applicants, educational institutions, testing agencies, and university personnel regarding application status, credentials, and admission-related matters. The assistant contributes to student recruitment and admission activities by maintaining accurate applicant records and facilitating application processing.

Duties and Responsibilities:

• Reviews, processes, evaluates, and makes admission decisions on domestic and international undergraduate applications.
• Organizes and synthesizes information from transcripts, correspondence, examination results, and other applicant documentation.
• Interprets application data and records it in student information systems.
• Verifies the authenticity of high school, post-secondary, and testing credentials with educational institutions and testing agencies.
• Coordinates communications with applicants by drafting and editing correspondence regarding application status and processing related documentation.
• Documents and maintains transfer credit information in the student information system.
• Provides information and updates regarding applicant files and supporting documents to recruitment and admissions staff.
• Responds to inquiries from applicants and university personnel regarding applicant files.
• Assists with training new staff members.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications:

• An office administration diploma.
• Minimum of two years of related experience within a post-secondary institution, preferably in an admissions or registrar’s office.
• Strong customer service skills.
• Ability to exercise tact, discretion, confidentiality, and cultural sensitivity.
• Effective organizational and time-management skills.
• Ability to process large volumes of information while maintaining deadlines and accuracy.
• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively both independently and collaboratively in a team.
• Proficient computer skills, including Microsoft Office applications, data entry, Banner Student Information System, and Customer Relationship Management (CRM) Recruit.

Department: Admissions and Transfer Credit
Status: Term, 15 months to Dec 31, 2027, with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Mon-Fri 8:30-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 8/26/2026
Closing Date: 9/8/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, contact us for assistance.