Data Management Coordinator (Bilingual)

Stantec; Waterloo; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Data Management Coordinator who is passionate about HR systems and data integrity. This exciting role involves entering and maintaining accurate employee records within the HR system, ensuring confidentiality and data quality. The ideal candidate will thrive in a collaborative environment, managing workloads effectively while supporting HR partners across North America. Join a dynamic team that values innovation and collaboration, and play a crucial role in enhancing operational excellence. This position offers a unique opportunity to make a significant impact in a thriving organization.

Benefits

Health plans

Dental plans

Vision plans

Well-being programs

Retirement plans

Stock purchase

Paid time off

Qualifications

• 1-3 years of proven data entry experience.
• Proficiency in MS Excel and HRIS systems preferred.
• Ability to work autonomously and meet objectives.

Responsibilities

• Input and maintain accurate employee records in HR system.
• Ensure data accuracy and completeness using quality control methods.
• Collaborate on data entry and cleanup projects as assigned.

Skills

Bilingual in French and English

Critical thinking

Problem-solving skills

Excellent communication skills

Attention to detail

Ability to manage workloads

Collaborative mindset

Understanding of data management best practices

Knowledge of HR policies

Basic understanding of data analytics

Education

1-3 years of data entry experience

Proficiency in MS Excel

Knowledge of HRIS systems (preferably Oracle)

Tools

Oracle HR Management system

ServiceNow

Job description

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Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Human Resources!

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting role and challenging opportunity for a Data Management Coordinator to join our team. Reporting to the Supervisor Data Management, the primary role is to enter and maintain accurate and up-to-date employee records within our HR system, ensuring data integrity and confidentiality. The successful candidate will manage their workload proactively, updating and analyzing HR records across various HR and Financial systems, supporting data quality. This position is ideal for a self-motivated individual passionate about HR systems and workflow understanding.

This role will support the maintenance of employee data across North America and will collaborate closely with HR partners across various locations and countries. Join our team and play a key role in ensuring HR data integrity.

Your Key Responsibilities

1. Accurately input all routine and assigned data changes into the HR Management system (Oracle).
2. Ensure data accuracy, completeness, and consistency using quality control methods following HR data entry procedures.
3. Verify that paperwork is complete with approvals before data entry.
4. Maintain appropriate turnaround times for data entry.
5. File documents in the respective online employee files where applicable.
6. Use HR Service Center technology effectively to review and process daily work assignments.
7. Identify and troubleshoot gaps or discrepancies in data entry processes, standards, or system issues, and collaborate on corrective actions.
8. Participate in data entry and cleanup projects as assigned.
9. Perform other similar duties as needed.

Qualifications

Your Capabilities and Credentials

• Bilingual in French and English required.
• Critical thinking and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage heavy workloads and meet deadlines.
• Collaborative mindset for remote team work.
• Understanding of data management best practices.
• Knowledge of HR policies and procedures.
• Basic understanding of data analytics and auditing principles.

Education and Experience

• 1-3 years of proven data entry experience.
• Proficiency in MS Excel beneficial.
• Knowledge of HRIS systems (preferably Oracle) and Service Center ticketing systems (preferably ServiceNow).
• Accurate typing and data entry skills.
• Ability to work autonomously, review work regularly, and meet objectives.

Typical environment involves working with computers for long periods.

This description is not exhaustive; duties may change or be added as needed.

Stantec is a place where talented individuals collaborate, innovate, and make an impact. Join us and redefine your personal best.

Benefits Summary: Health, dental, vision plans, well-being programs, retirement plans, stock purchase, paid time off, and more.

Note: Benefits may vary for union positions.

Primary Location: Canada-Ontario-Ottawa

Other Locations: Multiple locations across Canada.

Organization: BC-1307 HR Service Center-CA Canada

Employee Status: Regular

Job Level: Entry Level

Travel: No

Schedule: Full-time

Job Posting: Apr 22, 2025

Req ID: 250001JA

Stantec is an equal opportunity employer, committed to diversity and inclusion in the workplace.