Customer Experience Representative - German Speaking

Trudell Medical Limited; San Juan de Terranova; On-site; CAD 42,000 - 56,000; Full time

Job summary

Trudell Medical Limited in St. John's, Newfoundland is building a new Customer Experience team. You will be the friendly voice for orders and inquiries, guiding customers from quote to delivery and ensuring accurate ERP records.

Fluency in German is required to support European markets, and onsite presence five days a week is expected. As a Customer Champion, Order Owner, and Problem Solver, you will coordinate with Technical Support and commercial teams to keep orders moving, resolve invoice

Qualifications

• 3–5 years in a customer-facing role handling orders and inquiries.
• Experience with ERP/CRM and Microsoft Office proficiency.
• Strong written and verbal communication; professional under pressure.
• Detail-oriented with strong problem-solving and organization.

Responsibilities

• Own order from quote to invoice with accuracy.
• Convert quotes to sales orders and manage multi-channel orders.
• Provide timely information to customers and internal stakeholders.
• Resolve routine to moderately complex order-to-invoice issues.
• Identify recurring issues and suggest process improvements.

Skills

Communication

Problem solving

Organizational skills

Patient First mindset

Tools

ERP systems

CRM systems

Microsoft Office

Job description

Trudell Medical Limited is building a brand new Customer Experience team in St. John's, Newfoundland. Join the team and help build it, refine it, and watch it take off with one of Canada's Best Managed Companies.

We are looking for candidates who are able to communicate in German fluently at a professional level (speaking and writing).

**Must be available to work onsite at the St. John's, Newfoundland office 5 days per week.

ABOUT THIS ROLE

You’ll join our Customer Experience team as a friendly, reliable voice customers turn to for orders and enquiries.

You’ll report directly to the Manager, Customer Experience, and partner closely with Technical Support, commercial leads, and other internal teams to keep customers informed, orders moving, and revenue and margins protected.

HATS YOU WEAR

Customer Champion

You’re the knowledgeable, steady voice customers rely on from first enquiry to final delivery.

• Deliver professional, responsive Patient First/Customer First service to internal and external customers.
• Act as a reliable point of contact, providing clear, accurate and timely information throughout the order and enquiry lifecycle.
• Proactively communicate delays, shortages and other issues affecting customer orders to customers and relevant commercial and internal stakeholders
• Ensure technical enquiries are appropriately directed to the Technical Support team

Order Owner

You take orders from quote to invoice with accuracy customers and finance can count on.

• Convert approved quotes to sales orders, and manage multi-channel orders within agreed timelines.
• Keep pricing, billing, delivery, and customer information accurate across our ERP and related systems.
• Process amendments, RMAs, credits, reinvoices, and manual invoices, plus market-specific work such as syringe recalibration for the U.S.

Problem Solver

You own the tricky queries through to resolution, and know when to bring others in.

• Investigate and resolve routine and moderately complex order-to-invoice issues, including invoice disputes and pricing discrepancies.
• Support the resolution of invoice disputes and other order-to-invoice issues
• Identify recurring issues and work with relevant stakeholders to support sustainable resolution

Process Improver

You meet the standard every day, and help raise it for the team around you.

• Consistently meet service levels and compliance requirements, including completing advisory notice actions accurately and on time.
• Contribute to team measures like order accuracy, first-time resolution, query closure, and on-time delivery.
• Spot recurring issues, share trends with colleagues, and recommend improvements that make things better for customers and the team.

MUST HAVE

• 3–5 years of experience in a customer-facing role, including tracking and managing customer orders and enquiries.
• Hands-on experience with ERP and CRM systems, and strong proficiency across the Microsoft suite.
• Good understanding of invoicing – order entry, accounts receivable, and basic accounting principles – and how it connects to the customer experience.
• Ability to investigate and resolve moderately complex customer, order, and operational issues, and to recognize when a matter needs to be escalated.
• Excellent written and verbal communication skills, including staying professional when managing dissatisfaction or challenging conversations.
• A detail-oriented approach, backed by strong problem-solving and organizational skills.
• An eye for recurring issues and opportunities to improve processes, customer experience, and operational efficiency.
• Experience working in a Patient First/Customer First environment.
• Native-level proficiency in German, Italian, or English, as required by the markets you support.

NICE TO HAVE

• Previous experience in a healthcare or medtech environment.
• Experience supporting customers across international markets and time zones, particularly Germany and the United States.