Customer Care Representative (Bilingualism Preferred) - 6 Month Contract - Ottawa

Avanti Software Inc.; Ottawa; Hybrid; CAD 30,000 - 31,000; Full time

Job summary

Ontario Medical Supply in Ottawa is hiring a Customer Care Representative on a 6-month contract. You will handle orders and inquiries from healthcare agencies, facilities, and clients, processing payments and billing while delivering excellent service.

The role requires bilingual English/French preference, strong organization, and proficiency with MS Office and ERP systems; onsite at 1100 Algoma Road, Ottawa, ON. Salary is $22–$22.50 per hour.

Qualifications

• Minimum 1 year experience with administrative procedures and office duties.
• Minimum 1 year in a customer service role.
• Proficient with Microsoft Office - including Excel, Word and Outlook.

Responsibilities

• -Process client orders for service, equipment, supplies, oxygen, and pharmaceuticals, including rentals; orders are received by phone, email, or fax
• -Process direct client payments
• -Issue client billings
• -Process third party billings (various payers)
• -Maintain proper documentation for third party billing purposes
• -Address the matter of overdue account balances, organize call schedule, arrange payment plans
• -Attend to clients, and resolve client concerns by phone, email, and in-person
• -Identify and action opportunities to improve client service
• -Create / maintain client contacts and customer cards and validate information with customers as required
• -Generate various reporting for internal service team
• -File service orders upon completion
• -Provide assistance in ensuring rental equipment is returned
• -Process inventory orders as needed
• -Prepare parts requests and conduct follow up as needed
• -Prepare quotes as needed

Skills

Interpersonal skills

Bilingual (Fr/En)

Teamwork & independence

Time management

Customer service

Willingness to learn

Education

Post-secondary education in Administrative field

Administrative asset

Tools

GP

Pronto

Microsoft Office

Job description

Customer Care Representative (Bilingualism Preferred) - 6 Month Contract - Ottawa

Our Mission:

Ontario Medical Supply is a Leading Distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing specialty pharmacy, infusion therapy, and retail pharmacy services. Together, we work towards supporting optimal health outcomes and better quality of life.
Come Join Our Team!

Purpose:

As part of the Customer Care Order Desk team, this role provides outstanding customer service by processing orders and inquiries received through various sources, including those from healthcare agencies, long-term care facilities, and individual clients or caregivers.
Position: Customer Care Representative
Location: Ontario Medical Supply. - Ottawa (1100 Algoma Road, Ottawa, ON K1B 0A3)
No. of Positions: 1
ATR:#5192
Type: Full Time, Contract (6 months)
Salary: $22 - $22.50/hr
This job posting is for an existing vacancy

Job Responsibilities:

• -Process client orders for service, equipment, supplies, oxygen, and pharmaceuticals, including rentals; orders are received by phone, email, or fax
• -Process direct client payments
• -Issue client billings
• -Process third party billings (various payers)
• -Maintain proper documentation for third party billing purposes
• -Address the matter of overdue account balances, organize call schedule, arrange payment plans
• -Attend to clients, and resolve client concerns by phone, email, and in-person
• -Identify and action opportunities to improve client service
• -Create / maintain client contacts and customer cards and validate information with customers as required
• -Generate various reporting for internal service team
• -File service orders upon completion
• -Provide assistance in ensuring rental equipment is returned
• -Process inventory orders as needed
• -Prepare parts requests and conduct follow up as needed
• -Prepare quotes as needed

Qualifications:

• -Minimum 1 years' experience with administrative procedures and office duties
• -Minimum 1 year in a customer service role
• -Proficient with Microsoft Office - including Excel, Word and Outlook
• -Proficient with ERP systems, GP or Pronto preferred
• -Completion of Post- Secondary Education in an Administrative or related field of study is an asset

SKILLS:

• -Strong interpersonal and communication skills (both verbally and in writing)
• -Bilingualism (French/English) is preferred
• -Strong initiative and ability to work proficiently in a team environment as well as independently
• -Ability to time manage, remain organized and prioritize work
• -Enthusiastic and dependable and action oriented, with keen willingness to learn and improve on existing skill set
• -Commitment to deliver excellent internal and external customer service

Human Resources:

While we thank you for your interest, only select applicants will be contacted regarding the position.
Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.
The company reserves the right to close the competition based on business need and a sufficient pool of candidates who have applied.
AI will be used in the recruitment process.

Company

OMS / Royal Drugs

Opening Date

Sep 15, 2026

Closing Date

Oct 30, 2026

Requirements

Type

Description

Status

A&AODA Accessibility & AODA Acknowledgment Required within 30 days after job starts

DP - 10 LHIN Order Desk Required within 30 days after job starts

EO -2 Quality & Regulatory Training (Phase 2) Required within 30 days after job starts

EO-1 General Orientation (Phase 1) Required within 30 days after job starts

WHMIS WHMIS 2015 Required within 30 days after job starts

WPVH Workplace Violence and Harassment Required within 30 days after job starts