Course Scheduling and Timetabling Coordinator

Jobtailor; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Edmonton is seeking a detail-oriented Course Scheduling Analyst to support academic leaders with timetable decisions across faculties. You will gather data from teaching areas, manage the Course Master Timetable, and maintain term-by-term schedules for all programs to maximize teaching efficiency and minimize conflicts.

Proficiency in Campus Solutions, Google Suite, and Microsoft Office is essential, with strong communication and stakeholder coordination skills.

Qualifications

• Undergraduate degree required.
• Ability to develop professional relationships with internal/external clients and stakeholders at all levels.
• Ability to work independently and as a trusted team member.
• Advanced knowledge of Google Suite, PeopleSoft Campus Solutions and Microsoft Office, especially Excel.
• Strong knowledge of University policies and procedures.
• Excellent communication, interpersonal and organizational skills with multitasking ability.
• Strong analytical and organizational skills with attention to detail.
• Two years’ experience in a related role.
• Ability to coordinate multiple stakeholders and competing demands.
• Knowledge of admissions process, academic program requirements and calendar changes.

Responsibilities

• Gathers data and information from all teaching areas to advise academic leaders and inform timetable decisions.
• Manages the development of a Course Master Timetable to maximize teaching efficiency and minimize course conflicts.
• Maintains term-by-term schedules for each program to ensure conflict-free timetables and optimized resource use.
• Understands Campus Solutions to troubleshoot errors and collaborates with the Exams & Timetabling Centre of Expertise as needed.
• Monitors enrollment pressures to advise on timetable changes during the registration cycle.
• Acts as the first point of contact for all course scheduling and timetabling matters.
• Responds to inquiries from faculty and academic leaders, providing information on class scheduling and timetabling for the college.

Skills

Course Scheduling

Timetable Management

PeopleSoft Campus Solutions

Google Suite

Microsoft Excel

Analytical Skills

Communication Skills

Organizational Skills

Problem Solving

Education

Undergraduate degree

Tools

PeopleSoft Campus Solutions

Google Suite

Microsoft Office

Job description

• Gathers data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments and ensure effective course and timetable decisions.
• Managing the development of a Course Master Timetable to maximize teaching efficiency, minimize course conflicts, and provide consistent course management across the College
• Maintain term-by-term schedules for each academic program offered by the Faculties in the College to ensure conflict free schedules, and to assist with optimizing student, instructor and facility schedules.
• Understands the details in Campus Solutions to be able to problem solve and troubleshoot errors and works with the Exams & Timetabling Centre of Expertise (ETT) to do so when warranted.
• Monitors enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle.
• Acts as the first point of contact for all course scheduling and timetabling matters
• Responds to specific inquiries from faculty and academic leaders. Provides information related to class scheduling and timetabling for the entire college.

Requirements

• Undergraduate degree
• Demonstrated ability to develop positive and professional working relationships with both internal/external clients, and stakeholders at all organizational levels.
• Ability to work independently and to build and maintain professional working relationships as a trusted team member and positive representative of the College
• Advanced knowledge and proficiency in Google Suite, PeopleSoft (Campus Solutions) and Microsoft Office, especially Excel, is essential.
• Strong knowledge of University policies and procedures
• Excellent communication (oral and written), interpersonal and organizational skills. Proven ability to multitask, prioritize, work independently and develop strategies to solve problems while maintaining superior accuracy.
• Strong analytical and organizational skills, including problem assessment and escalation.
• Demonstrated excellence in paying attention to detail.
• Two years’ experience in a related role.
• Ability to work with multiple stakeholders, and to coordinate competing demands.
• Knowledge of admissions process, academic program requirements, and calendar changes.

Core Competencies

Demonstrates advanced knowledge in Course Scheduling and Timetabling, utilizing tools like PeopleSoft and Google Suite to optimize academic program schedules. Exhibits strong analytical, organizational, and communication skills to effectively manage stakeholder relationships and address scheduling conflicts.

Highest-signal resume keywords

• Course Scheduling
• Timetable Management
• PeopleSoft (Campus Solutions)
• Google Suite
• Microsoft Excel

Hard Skills

• Course Scheduling
• Timetable Management
• Analytical Skills
• Organizational Skills
• Problem Solving

Soft Skills

• Communication Skills
• Interpersonal Skills
• Multitasking
• Relationship Building
• Attention to Detail

Industry Keywords

• University Policies
• Academic Program Requirements
• Admissions Process
• Course Conflicts
• Stakeholder Coordination

Tools & Technologies

• PeopleSoft (Campus Solutions)
• Google Suite
• Microsoft Office
• Excel