CORRECTION - Clerk 7 (Permanent Full-Time) - QEH Support Services Areas - 175256

Health PEI; Charlottetown; On-site; CAD 40,000 - 46,000; Full time

Job summary

Health PEI in Charlottetown is seeking a Clerk 7 to support the Queen Elizabeth Hospital's Support Services, including procurement, payroll, and records management. This full-time permanent role reports to the Support Services Manager and requires strong attention to detail and teamwork.

You will coordinate requisitions, assist with scheduling, and help ensure timely purchases and accurate invoicing using Oracle and PeopleSoft systems. A payroll responsibility is included for department staff.

Qualifications

• Successful completion of Grade 12 and/or a related post-secondary program.
• Two-year diploma or degree in a related field is acceptable.
• Extensive related experience is required.
• Previous supervisory experience is required.
• Proficiency with Oracle modules and PeopleSoft payroll is expected.
• Minimum typing speed of 50 wpm.
• Strong written and oral communication skills.
• Ability to work in a team-oriented, high-volume environment.

Responsibilities

• Purchase supplies as directed by managers and technicians.
• Contact suppliers to resolve discrepancies.
• Enter requisitions and analyze quotes in Oracle.
• Maintain Oracle maintenance sheets for new products.
• Process payroll and assist with scheduling for staff.
• Monitor product use and costs within the department.
• Provide guidance on requisitioning processes to staff.

Skills

Supervisory experience

Strong communication

Time management

Teamwork

Typing 50 wpm

Planning and scheduling

Education

Grade 12

Two-year diploma/degree in related field

Tools

PeopleSoft Payroll System

Oracle Modules (Purchasing, Receiving, Inventory, Requisition)

Job description

CORRECTION

Open to the Public

Clerk 7

(QEH Support Services - Various Areas)

Health PEI

Location – Queen Elizabeth Hospital, Charlottetown

Full-Time Permanent (IUOE) Position

(Commencing Immediately)

Preference to Members of IUOE Bargaining Unit of Health PEI

Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we’re inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you’ll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you’re passionate about shaping the future of healthcare, we want to hear from you.

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

Reporting to the Support Services Manager, this position is responsible for assisting the Support Services Managers and the Support Services Supervisors with the development, coordination and maintenance of order purchases and new product evaluations for Environmental Services, SPD, Maintenance etc. Departments at QEH, ie. Sourcing, pricing, requisitioning, receiving, and invoice payment and coding. This position is responsible for payroll and assisting with scheduling with the Support Services departments. This position will be charged with monitoring product utilization, product costs and product coding within the QEH as it relates to the Support Services Departments. The clerk is a leadership position which provides daily expertise to the Manager, Educator, Aides, Porters and Service Workers. This position is solely responsible for payroll for all of staff in QEH support services various locations and will involve the use of oracles systems and other software related to documentation for policy and procedures, Records Management and an Instrument Management System.

Duties may include but are not limited to:

• purchasing supplies generated from Manager, supervisor, and technicians;
• contacting suppliers on any discrepancies with receiving or invoices;
• meeting salespersons and communicating information on any new products to department;
• analyzing quotes and entering requisitions into the Oracle computer system;
• developing and maintaining Oracle Maintenance Sheets for new products and instruments;
• responsible for educating new users on Cerner and Surgical Suite related case card management;
• ensuring the process is followed for standard orders and new equipment;
• responding to telephone and email inquiries regarding purchase orders, requisitions, and loaner equipment;
• following the guidelines of the Provincial Purchasing Act as required;
• setting up evaluations of new products and equipment for use in the department, including evaluation and staffing and ensuring all equipment and consumables are in the department for evaluation, and reviewing requisitions for completeness;
• liaising with Support Services locations to gather all of the required information for completing a Sole/Single Source request;
• assisting Support Services locations to develop special order Oracle Templates in order to streamline the ordering process with vendors;
• ensuring orders arrive in a timely manner for appointed surgery dates;
• analyzing and resolving of Oracle data integrity through specific Expected receipt reports;
• processing receipt transactions-communicating all supply issues involving product changes;
• promoting a collaborative working relationship with relevant stakeholders in the procurement of products for evaluation, loan or purchase;
• providing daily guidance to Support Services Manager, Support Supervisor, Educator, Aides, Porters and Service Workers on requisitioning processes;
• maintaining a culture of safety within the organization and to be aware of their own role in supporting patient and staff safety within the organization;
• communicating backorders and substitutions to Support Services requisitioners;
• scheduling staff to meet the needs of the department and submitting bi-weekly pay for all staff through PeopleSoft;
• communicating information on new products or changes of product to the affected Departments;
• scheduling requests from QEH departments related to furniture moves, banquet set ups and other functions that require SPD/department assistance;
• other related duties as required.

Minimum Qualifications:

• Successful completion of Grade 12
• A recognized program in business, office studies, human resources, public administration or other related field OR a two-year diploma or degree in a related field
• Extensive related experience is required
• Previous supervisory experience is required
• Computer training and experience in business-related software programs
• Minimum typing speed of 50 wpm
• Demonstrated knowledge of at least one of the following of Oracle Modules Purchasing Module, Receiving Module, Inventory Module, and Requisition Module is required. Proven ability to plan, estimate, schedule and coordinate tasks. Strong written and oral communication skills combined with effective presentation skills.
• Must be able to work effectively in a team-orientated setting of high-volume workloads combined with multiple and tight timelines.
• Effective time management skills, decision making skills, and ability to work under pressure are required.
• Must have a good previous work and attendance record.

Other Qualifications:

• Demonstrated knowledge of at least one of the following of Oracle Modules Purchasing Module, Receiving Module, Inventory Module, and Requisition Module would be considered an asset.
• Demonstrated knowledge of and the ability to use computer applications, including recent relevant experience using and running reports in PeopleSoft Payroll System and databases, would be considered an asset.
• Supply Chain Management Professional designation or equivalent would be considered an asset.
• Demonstrated knowledge of the following acts and policies is a strong asset: Financial Administration Act, PEI Public Purchasing Act, Procurement Services Act, Group Purchasing Act, Agreement on Internal Trade, Atlantic Procurement Agreement, Treasury Board Policies.
• Demonstrated knowledge of tendering, contracts, and/or specialized O.R. equipment and instrumentation will all be considered assets.
• Strong interpersonal skills combined with the ability to create positive relationships, establish rapport and influence various interest groups and stakeholders will be an asset.
• Additional relevant education and experience will be considered an asset.

Salary Range: $29.04 - $33.05 per hour

Bi-Weekly Hours: 75 hours Bi-weekly / Days (Evenings & Weekends when Required)

Posting ID: 175256-1026QEPO

Closing Date: Tuesday November 3, 2026 at 4:00pm