Unit Clerk (Permanent Part-Time 48%) - Surgery/Restorative Care - Prince County Hospital - 169864

Health PEI; Summerside; On-site; CAD 45,000 - 46,000; Part time

Job summary

Health PEI is seeking a Unit Clerk at Prince County Hospital in Summerside. This part-time (48%) permanent CUPE position commences immediately and involves main reception, clerical support, and coordination of patient information throughout admission, transfer and discharge.

You will work closely with nursing staff, schedule appointments, manage forms, and ensure smooth unit operations. Strong data entry, organization, and a commitment to infection control are essential.

Qualifications

• Must have Grade 12
• Must have Health Unit Coordinating Certificate or equivalent
• Must have computer training and experience with relevant software (word processing, spreadsheets, payroll systems, scheduling)
• Typing speed of 40 words per minute is required.

Responsibilities

• Provide main reception and clerical support to the hospital unit.
• Prepare and maintain patient records; assist Nurse Manager and staff.
• Transcribe information into the CIS and communicate with hospital departments.
• Schedule appointments and coordinate patient services and transfers.
• Assist with stocking, inventory and general unit organization.
• Ensure infection control and safety guidelines are followed.

Skills

Typing speed 40 wpm

Education

Grade 12

Health Unit Coordinating Certificate

Tools

Word processing

Spreadsheets

Payroll systems

Scheduling software

Job description

Open to the Public

Unit Clerk

(Surgery / Restorative Care)

Health PEI

Location – Prince County Hospital, Summerside

Part-Time (48%) Permanent (CUPE) Position

(Commencing Immediately)

Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we’re inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you’ll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you’re passionate about shaping the future of healthcare, we want to hear from you.

Health PEI values the different ideas,perspectivesand backgrounds that a diverse,equitableand inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authenticselvesto work and challenging the status quo to make Health PEI abettermore inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation,languageor other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

POSITION SUMMARY

The Unit Clerk provides the main reception and clerical support to the hospital unit. The Unit Clerk prepares, maintains and organizes patient and other records, provides clerical assistance to unit Staff and Nurse Manager. The Unit Clerk conveys information and materials to other hospital departments related to the activities of the unit. The Unit Clerk works closely with the nursing staff to communicate and organize patient information throughout admission, transfer and discharge.

Representative Duties May Include:

• Recording basic patient information on medical records and other related forms including specimen labels and requisitions;
• Gathering, assembling and maintaining required forms and reports in patient charts;
• Organizing and readying patient charts and information in advance of team rounds, audits, quality assurance checks etc.;
• Completing and routing requisitions for various clinical services as well as to other departments for services required by the unit/department;
• Transcribing appropriate patient information into the Clinical Information System (CIS) according to their unit/department process;
• Communicating information to appropriated services concerning admissions, discharges and confirming ordered diet changes with Nutrition services department according to Unit/Department process;
• Gathering and recording information on forms required by government agencies and other treatment centres as necessary for administrative purposes;
• Gathering and assembling patient medical record upon patient admission, transfer or discharge working with health records department;
• Receiving and relaying messages for patients and staff including paging nursing, allied health and medical staff;
• Receiving, directing and providing information of a general, non-medical nature to visitors and telephone callers;
• Performing clerical functions such as timekeeping, staffing, minute taking, computer data entry, auditing activities, creating spreadsheets, filing of unit records (ie. Audits) and filing for unit/department or Nurse Manager as required;
• Providing unit welcome and orientation through distribution of unit brochures, accompanying newly admitted patients to their rooms and advising patients and families of admission and discharge times as well as any special arrangements where applicable;
• Arranging, scheduling and back entering appointments for patient services in other departments, specialist referrals, ambulatory or clinic services and physician treatments/exams;
• Arranging transportation required for patient transport and transfer as needed and communicating information to receiving institutions and patient transport services concerning patient transfers as directed by the responsible Registered Nurse;
• Completing purchase orders and require a quote from vendors;
• Assisting with stocking and inventory of supplies;
• Assisting in the general organization of the nursing station, personal work area and storage area;
• Assisting with the orientation and training of new staff;
• Adhering to safe work practices, following Infection Control, Occupational Health and Safety guidelines and applicable safety codes;
• Performing other related duties as required.

Minimum Qualifications:

• Successful completion of Grade 12;
• Must have a Health Unit Coordinating Certificate or equivalent (including charting administration, medical terminology, computer essentials and document management);
• Must have computer training and experience with relevant software programs (including word processing, spread sheets, payroll systems and scheduling software);
• Typing speed of 40 words per minute is required.

Other Qualifications:

• Additional relevant education and experience will be considered an asset.
• Experience in the area of job assignment is preferred.

Salary Range: $32.39 - $33.56 per hour

Bi-Weekly Hours: 36.0 Hours Bi-Weekly / 12-Hour Day Shifts & Weekends

Closing Date: Tuesday November 10, 2026at 4:00pm