CORRECTION - Administrative Assistant 11 (Permanent Full-Time) - Human Resources - 175342

Health PEI; Charlottetown; Ibrido; CAD 43.000 - 48.000; Tempo pieno

Descrizione del lavoro

Health PEI is seeking an Administrative Assistant 11 to provide high-level administrative support to the Executive Director and the Director of Human Resources- Labour Relations. The role includes calendar management, travel arrangements, confidential handling of information, document preparation, and meeting support in a hybrid work environment at 176 Great George St., Charlottetown.

The successful candidate will possess a Grade 12, secretarial studies training, extensive secretarial

Competenze

• Grade 12 completed.
• Completed secretarial/office studies program.
• Extensive related secretarial experience.
• Experience in undertaking independent projects of research and analysis with minimum direction.
• Knowledge of Health PEI programs, policies and staff structures is an asset.
• Strong interpersonal and communication skills.
• Proficient with MS Office, Adobe, GroupWise, PeopleSoft and Internet.

Mansioni

• Provide highly skilled administrative support to the Executive Director and Director of Human Resources- Labour Relations.
• Schedule meetings and appointments, manage time, resolve conflicts.
• Serve as administrative backup to the Chief of Human Resources Officer when needed.
• Arrange travel and meetings, process travel claims.
• Maintain confidentiality of sensitive information.
• Prepare and format documents for distribution (letters, memos, reports, presentations).
• Screen calls, manage mail, and route information for action.
• Attend meetings, take and distribute minutes, follow up on action items.
• Organize files and maintain filing systems.
• Monitor appointment schedules and coordinate in-province and out-of-province travel.

Conoscenze

Interpersonal skills

Time management

Multitasking

Written & verbal communication

Independent work

Formazione

Grade 12

Secretarial/office studies program

Strumenti

MS Word

Excel

PowerPoint

Adobe

GroupWise

PeopleSoft

Internet

Descrizione del lavoro

CORRECTION

Open to the Public

Administrative Assistant 11

Health PEI

Location- 176 Great George St., Charlottetown / Remote Hybrid

Full-Time Permanent (Excluded) Position

(Commencing Immediately)

Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we’re inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you’ll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you’re passionate about shaping the future of healthcare, we want to hear from you.

Health PEI values the different ideas,perspectivesand backgrounds that a diverse,equitableand inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authenticselvesto work and challenging the status quo to make Health PEI abettermore inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation,languageor other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

This position provides highly skilled, direct administrative support, assistance and guidance to the Executive Director and Director of Human Resources- Labour Relations of Health PEI.

Duties will include:

• Demonstrate an understanding of the Health PEI’s mission and represents management’s philosophy in daily communications;
• Act as the administrative contact for the Director of Human Resources-Labour Relations and assist with time management by scheduling meetings and appointments, protecting identified time periods and resolving scheduling conflicts;
• Act as the administrative assistant back up to the Chief of Human Resources Officer when needed ie. Executive assistant is on vacation or leave to ensure workflow remains consistent;
• Make travel arrangements, book meeting rooms, preparing in and out of province travel claims;
• Strictly adhere to confidentiality guidelines to ensure highly sensitive and confidential information is protected;
• Produce and format information for internal and external distribution by inputting, editing, proofreading, retrieving, copying and transmitting text, data, charts and graphics into formats such as written letters and memos, reports, and presentations (e.g., policies, meeting materials, grievance responses etc.);
• Screen incoming phone calls, open and sort mail, flag and/or summarize information to facilitate replies, and redirect to other managers for action if required;
• Attend meetings, record and prepare minutes for distribution, and follow-up on action items;
• Filing and organization of files;
• Maintains the Director’s appointment schedule by planning and scheduling meetings, teleconferences, and conferences/out-of-province travel, protect office hours, and regularly monitor schedules to resolve potential conflicts;
• Develop, maintain, and utilize paper and electronic filing systems according to policy guidelines and approved records retention schedules to permit effective retrieval of information as needed;
• Follow-up with HR Managers to ensure any delegated action items are in progress or complete;
• Utilize the necessary office solutions to create an effective and efficient personal organizational style for multitasking in a fast-paced environment with large workloads and competing demands on time;
• Prepare and process payments for goods or services, out-of-province travel, purchase requisitions, etc.,
• Prepare and process invoices to non-government organizations when HPEI services are provided to them;
• Knowledgeable of human resources and payroll functions, and assist with payroll reporting for divisional employees who are not on the self-service module;
• Ordering office supplies for staff as required
• Other duties as required

Minimum Qualifications:

• Successful completion of Grade 12;
• Successful completion of a recognized secretarial/office studies program;
• Extensive related secretarial experience
• Experience in undertaking independent projects of research and analysis with minimum direction and supervision;
• Significant knowledge of Health PEI’s programs and services, corporate and financial processes, policies and of staff roles and relationships would be an asset
• Demonstrated strong interpersonal and communication skills;
• A high degree of proficiency with software applications (ie. MS Suite [Word, Excel, Powerpoint], Adobe, Groupwise, Peoplesoft, and Internet.
• Strong ability for minute taking;
• Highly skilled in organization, time management, and interpersonal communication, both oral and written;
• Ability to multi-task and work under a demanding workload.
• Ability to work both independently and as a team member

Please Note: Pleaseensurethe application clearlydemonstrateshow you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results..

This competition may be used to fill future job vacancies.

Salary Range: $31.35 - $35.16 per hour

Bi-WeeklyHours: 75 Bi-weekly / Days

PostingID: 175342-1026GGPE

Closing Date: Tuesday November 3, 2026 at 4:00pm