Corporate Services Support Clerk - Calgary

Field Law; Calgary; Remote; CAD 40,000 - 55,000; Full time

Job summary

A leading law firm is seeking a Corporate Services Support Clerk to assist their Yellowknife office while working remotely from Calgary. This role is crucial in supporting legal professionals with administrative tasks, preparing documents, and ensuring smooth operations. Ideal candidates will have a high school diploma and experience in a law firm, showcasing strong organizational and analytical skills.

Qualifications

• Experience working in a law firm or similar professional setting is preferred.
• Ability to prioritize effectively and meet high-pressure deadlines.

Responsibilities

• Support and assist the Yellowknife corporate services team members.
• Assist with administrative tasks such as file organization, scanning, and data entry.
• Process incoming proof of filings from Corporate Registries.

Skills

Organizational skills

Attention to detail

Analytical skills

Problem-solving ability

Follow-up skills

Education

High school diploma

Job description

Location:

Closing Date:

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Practice Area:

We have an opening for a Corporate Services Support Clerk supporting our Yellowknife office, working remotely from our Calgary office. This role plays a significant part in assisting professionals in their daily tasks. The role requires client service, both internal and external, and involves preparing various legal documents and ensuring the smooth flow of physical procedures within the Yellowknife office.

Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which form the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

Duties + Responsibilities

• Support and assist the Yellowknife corporate services team members.
• Assist with administrative tasks such as file organization, scanning, copying documents, and data entry.
• Process all incoming mail and deliveries via YK Business Services mailbox, including mail from all three offices.
• Search for file and matter numbers in NetDocs or ALF for incoming deliveries, extract and review documents, and save/naming them appropriately.
• Email Paralegals/Clerks and save emails to NetDocs after saving delivery documents and attaching all saved documents from NetDocs.
• Process incoming proof of filings from Corporate Registries in NWT, Nunavut, Yukon, and Corporations Canada, saving them to the correct files and matters in NetDocs, and notifying the paralegal upon completion.
• Review registry rejections, identify errors, and assist in amending documents for resubmission.
• Review files, prepare annual ET returns, and forward them to clients for execution when necessary.
• Assist with preparing submission documents for the Corporate Registry in NWT, ensuring all required documents are accounted for and properly stored.
• Create Charge Sheets from ALF.
• Process receipt of signed annual returns and submissions to the registry.
• Review filed documents from the registry, provide proof of filing to clients, and update ALF accordingly.
• Draft emails to clients regarding proof of confirmation received from the registry, and report completion of document registration.
• Handle Business Name Renewals letters.
• Perform other tasks as required.

Qualifications + Skills

• High school diploma.
• Experience working in a law firm or similar professional setting.
• Excellent organizational skills with strong attention to detail.
• Strong follow-up and bring-forward skills.
• Analytical skills and problem-solving ability with minimal supervision.
• Ability to prioritize effectively and meet high-pressure deadlines.

Working Conditions

• Ability to work in a fast-paced and dynamic environment.