Accounting Assistant - Billing

Upstone Materials; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction company in Calgary seeks a detail-oriented Accounting Assistant to support billing and general accounting tasks. The role involves working closely with project managers, ensuring accurate invoicing, and maintaining customer accounts. Ideal candidates will have strong communication skills and a background in accounting, with opportunities for growth in a dynamic environment.

Benefits

Competitive wages

Benefits

Growth opportunities

Qualifications

• High School Diploma required, post-secondary education in accounting is an asset.
• Minimum 1-2 years of accounts receivable or general accounting experience.

Responsibilities

• Prepare completed billing packages including invoicing and backups.
• Investigate and resolve billing discrepancies.
• Support project managers with cost validation.

Skills

Attention to Detail

Communication

Interpersonal Skills

Education

High School Diploma

Post-secondary education in accounting

Tools

Microsoft ACCESS

JDE

OnBase

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Accounting Assistant - Billing

Company: STANDARD GENERAL CALGARY

Location: Calgary, Canada

Type of Contract: Regular / Permanent

Publication Date: Apr 17, 2025

Address: 9660 Enterprise Way SE Calgary, AB T3S 0A1

Phone: [phone] | Fax: [phone]

Standard General Calgary is a growing, dynamic contractor in land development and road construction in the greater Calgary area. Through our affiliation with the Colas Group of Companies, we are part of a global leader in road construction. We offer professional development and growth opportunities while working on exciting, leading-edge projects. We are dedicated to making a lasting impression through our work, our people, and our relationships.

Job Summary

We are seeking a detail-oriented and reliable accounting assistant to support our accounting and project team in a busy construction environment. This role involves billing, tracking, validation, and various general accounting support. The successful candidate will work closely with our Shared Service Group and Head Office.

Main Responsibilities

1. Prepare completed billing packages, including standard invoicing, progress billings, holdback releases, and all required backups such as WCB and Stat Dec.
2. Price T&M (time and materials) by applying correct Force Account rates in Microsoft ACCESS and return to project managers/project coordinators with completed backups.
3. Support project managers and coordinators by retrieving vendor invoices for cost validation and job analysis.
4. Investigate and resolve billing discrepancies, supporting operational accountants and project managers in job cost analysis.
5. Update revenue and cost accruals in spreadsheets for month-end closing in the shared drive.
6. Follow up with consultants on overdue payments not yet received.
7. Follow up with clients on overdue unpaid invoices and take steps to expedite collections.
8. Monitor customer accounts for non-payments, delayed payments, and irregularities.
9. Maintain up-to-date AR notes in JDE to reflect collection status and communication history.
10. Validate subcontractor invoices received from project managers to ensure remarks are added on each PO receipt line.
11. Work with the Shared Services Group to resolve vouchering issues related to subcontractor invoices and JDE POs.
12. Assist payroll admin with heavy job timecard errors when needed.
13. Provide general administrative support, including occasional front desk coverage and other accounting or ad hoc duties.

Qualifications

• High School Diploma or GED required; post-secondary education in accounting is an asset.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills for collaboration with project managers, clients, and departments.
• Minimum 1-2 years of accounts receivable or general accounting experience.
• Experience with Microsoft ACCESS, JDE, OnBase is an asset.
• Experience in the construction industry is an asset.
• Understanding of construction billing and subcontractor invoice validation.
• Ability to work independently and as part of a team.
• Moderate to advanced computer skills (Microsoft Word, Excel, PowerPoint, Outlook).

We offer exciting growth opportunities, competitive wages, benefits, and a chance to be part of a leading team in the construction industry.

We thank all applicants for their interest; only shortlisted candidates will be contacted.