Corporate Buyer

The Ottawa Hospital; Ottawa; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

The Ottawa Hospital is seeking a Corporate Buyer for a temporary position through March 31, 2027. You will support inventory planning, requisitioning, supply chain management, contract management, data analysis and vendor management from the Civic Campus with a remote work arrangement.

You may be required to work on campus if needed. Expected duties include negotiating terms, requesting quotations, evaluating supplier performance, and ensuring procurement activities follow policies and

Qualifications

• Completion of at least two years in a related program (Commerce/Business, Health Science, etc.).
• PMAC/SCMA or equivalent procurement/buying course with minimum two years related experience.

Responsibilities

• Establish terms and conditions for contracts including pricing, rebates, logistics, restocking fees, and returns.
• Request quotations from vendors per TOH policy.
• Evaluate vendor performance and solvency during the lifespan of an agreement.
• Collaborate with companies to resolve supply, demand and cost issues.
• Provide cost analysis to management and operations.
• Manage contract documents in TOH Oracle ERP and communicate changes to data team.
• Identify substitutions for cost savings opportunities.
• Handle sourcing requests, delivery scheduling, and availability of products/services.
• Resolve conflicts between vendors and end users regarding supply.

Skills

Procurement

Negotiation

Contract management

Data analysis

RFP/tendering

Office software

Communication

Education

Two-year related program (Commerce/Business or related field)

PMAC/SCMA course or equivalent

Tools

Oracle ERP

Excel

Office 365

Job description

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community.

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community.

Position Information

Temporary position until approximately March 31, 2027.

Join our team as a Corporate Buyer!

The Procurement team is recognized and trusted as leading procurement professionals who provide strategic value and industry best practices to support the world-class care provided at The Ottawa Hospital. As a Corporate Buyer you will assist with inventory, planning, requisitioning, supply chain management, contract management, data analysis, operations and vendor management. The Corporate Buyer is responsible for the management of contracts/agreements as well as the procurement of goods and services for The Ottawa Hospital and its affiliated organizations. The home campus is at the Civic Campus. Currently, this position has a remote work arrangement and the successful candidate must have a reliable internet connection and may be required to work on campus if needed.

Rotation/Shifts

Days, Monday to Friday, 8 hour shifts (08:00-16:00).

• For information purposes only - The Hospital reserves the right to change.

What You Will Do

• Establish terms and conditions for contracts/agreements including, but not limited to; pricing, rebate structures, logistical information, restocking fees, and terms for return of goods;
• Request quotations from vendors when necessary as per TOH purchasing policy;
• Throughout the lifespan of an agreement evaluate a company’s performance reliability and solvency;
• Work with companies to resolve issues of supply, demand and cost;
• Provide supply and cost analysis to management and the operations team;
• Administer and manage contract documents while recording anomalies and deficiencies within The Ottawa Hospital’s Oracle ERP system;
• Communicate any contractual changes to the data administration team;
• Research possible substitutions for cost savings opportunities;
• Handle requests regarding source of supply, delivery scheduling and availability of products and service;
• Perform conflict resolution between vendors and end users pertaining to supply suitability, expectations and execution;
• Communicate and meet with vendor representatives;
• Ensure that all procurement activity follows appropriate guidelines and policies.

Basic Requirements

• Completion of at least two years in a related program in a field related to Commerce/Business, Health Science, Arts and Design, Computers and Technology, Sciences, Social Sciences, Legal Studies or Engineering; in Business Administration or equivalent;
• Introduction to Procurement/Buying course from Purchasing Management Association of Canada (PMAC), OR Procurement course/Strategic Sourcing course from Supply Chain Management Association (SCMA) or an equivalent procurement or buying related course with a minimum of two years related experience;
• Minimum two years’ recent procurement experience;
• Strong Knowledge of Word, Excel and office 365
• Data Entry (4000 keystrokes/hour);
• Understanding of RFP and tendering process;
• Knowledge of regulations concerning procurement, licensing and transportation of hazardous materials and operations guidelines;
• Knowledge of industry and business practices involving sales, production and supply to spend procurement funds efficiently and effectively;
• Must possess intellectual knowledge to understand and interpret legal tenders and contractual documents;
• Negotiation and conflict resolution skills (to assist in responding to complaints from unsuccessful bidders);
• Familiarity with National Revenue Tax and Customs and Tariff Regulations;
• Cost analysis methods and techniques;
• Knowledge of management process to resolve procurement issues to maximize the use of departmental funds;
• Extensive knowledge of materials management cycle;
• Exceptional interpersonal skills to clarify for vendors: terms and conditions of proposed tenders and RFP’s, procurement policies, technical and legal information;
• Exceptional oral and written skills to prepare requests for quotations and provide accurate, clear, and concise correspondence;
• Must demonstrate exceptional mathematics, analytical, and financial computing skills;
• Must possess tact and extremely good judgment and exhibit professionalism and respect confidentiality guidelines;
• Ability to multi task and handle constant interruptions;
• Eligible to work in Canada.

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

The Ottawa Hospital is an equal opportunity employer and is committed to providing an inclusive work environment. Candidates are encouraged to request accommodations throughout all stages of the recruitment process. These accommodation requests will be kept confidential. To request an accommodation or if you have any questions regarding accessibility, please contact [e-mail].