Accounts Payable Administrator

The Ottawa Hospital; Ottawa; On-site; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Defined Benefit Pension (DBP) plan

Health and Wellness resources

Discounts from choice providers

Professional development opportunities

Job summary

The Ottawa Hospital is seeking an Accounts Payable Administrator for a temporary role through approximately March 12, 2027. Reporting to the Accounts Payable Supervisor, you will handle invoice processing, accruals, and timely payments in a computerized environment to ensure uninterrupted patient care.

The role requires 2 post-secondary accounting courses (or equivalent experience) and at least 1 year in AP/AR, with Oracle experience, and proficiency in Outlook, Excel and related Microsoft

Qualifications

• Two post-secondary accounting courses completed in the last 5 years or equivalent experience.
• Minimum of one year of accounts payable or accounts receivable experience in a computerized environment.
• Understanding of basic accounting terminology and concepts.
• Knowledge of hospital policies and procedures safeguarding patient information and digital data security.
• Experience using Oracle.

Responsibilities

• Process invoices from vendors and individuals according to TOH procedures and policies.
• Assist monthly and annual financial statements by ensuring accruals are in the system and payments are processed.
• Initiate problem-solving tactics and resolve accounts payable issues in a timely, professional manner.

Skills

Analytical skills

Team player

Data entry

Education

Accounting courses

Tools

Oracle

Outlook

Teams

Calendar

Word

Excel

Job description

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community.

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking innovative solutions to the most complex health care challenges while continually engaging with the community to support our vision to provide each patient with the kind of care and compassion we would want for our loved ones.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

Temporary position until approximately March 12, 2027.

Rotation/Shifts

Days, 8 hour shifts (08:00-16:00).

For information purposes only - The Hospital reserves the right to change.

What You Will Do

Reporting to the Accounts Payable Supervisor, the Accounts Payable Administrator, in a computerised environment, is responsible for the processing of invoices from vendors and individuals according to procedures and policies established by TOH under the direction of the Director, Accounting. The Accounts Payable department is responsible for receiving, processing, verifying, reconciling, and analysing financial accounts payable information for TOH, ensuring all supplier invoices are processed accurately, timely and efficiently to avoid any disruption in patient care, or additional cost to TOH.

The Accounts Payable department processes over 180,000 invoices and 50,000 payments are processed and/or issued annually. The Administrator assists in the monthly and annual financial statements by ensuring accruals are in the system and payments have been processed and allocated accurately. The Accounts Payable Administrator will initiate problem-solving tactics, and resolve issues pertaining to accounts payable issues in a timely, professional manner.

Basic Requirements

• 2 post-secondary accounting related courses successfully completed within the last 5 years or equivalent experience as defined below. Successful completion is defined as having obtained a grade of 65% or higher;
• Minimum of one (1) year of recent Accounts Payable or Accounts Receivable experience in a computerized environment;
• Understanding of basic accounting terminology and concepts;
• Knowledge of hospital policies and procedures safeguarding patients' private information and digital data security;
• Experience using Oracle;
• Knowledge of Microsoft productivity tools: Outlook, Calendar, Teams;
• Word (Basic);
• Excel (Basic);
• Data Entry;
• Ability to analyze, evaluate and communicate with clients, staff and external agencies in a courteous, effective and expedient manner;
• Positive attitude towards change and ability to identify and suggest creative new ideas to perform job duties and tasks more efficiently and effectively in a constantly changing environment;
• Team player.

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

• We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection.
• We also offer discounts from choice providers on a variety of products and services.
• The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

The Ottawa Hospital is an equal opportunity employer and is committed to providing an inclusive work environment. Candidates are encouraged to request accommodations throughout all stages of the recruitment process. These accommodation requests will be kept confidential. To request an accommodation or if you have any questions regarding accessibility, please contact [e-mail].