Corporate Action Specialist

Calculated Hire; Toronto; On-site; CAD 41,000 - 48,000; Part time

Job summary

Calculated Hire is seeking a Reorganization Corporate Actions Specialist in Toronto for an in-office, contract role. You will process and track corporate action events, ensuring accurate instructions, deadlines, and client communication.

The role requires coordinating with multiple teams and maintaining precise event records. The ideal candidate has strong attention to detail, excels in time management, and can interpret complex event terms while using Excel and internal systems to support

Qualifications

• Detail-oriented with ability to manage time-sensitive deadlines.
• Ability to interpret corporate action terms and deadlines.
• Experience with data entry and workflow tools.

Responsibilities

• Review corporate action event details from multiple sources.
• Interpret event terms, deadlines, eligibility, and required actions.
• Support collection and routing of client instructions for elections.
• Track record dates, ex-dates, deadlines, and settlement dates.
• Coordinate with operations, settlements, tax and compliance teams.
• Maintain accurate event records and audit trails.
• Identify discrepancies across sources and escalate issues.
• Assist post-event validation and account postings.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Risk awareness

Excel proficiency

Office suite

Tools

Excel

Word

Outlook

Workflow systems

Job description

Reorganization Corporate Actions Specialist

Location: Toronto

Pay range: $30/hr - $35/hr

Model: In office

Working type: Contract

Role Overview

The Reorganization Corporate Actions Specialist supports the processing, tracking, and communication of corporate action events that involve changes to securities, ownership structures, positions, or entitlement details. These events may include mergers, acquisitions, tenders, exchanges, conversions, rights offerings, bankruptcies, spin-offs, reorganizations, redemptions, liquidations, and other mandatory or voluntary market events.

Purpose of the Role

The role helps ensure reorganization events are reviewed accurately, instructions are captured correctly, deadlines are managed, and resulting account updates are completed with appropriate controls. This work is important because reorganization events are often time-sensitive, complex, and may affect client holdings, elections, cash payments, tax reporting, settlement activity, and downstream operational processes.

Key Responsibilities

• Review corporate action event details from internal systems, custodians, depositories, vendors, or other approved sources.
• Interpret event terms, options, deadlines, eligibility, and required actions for mandatory and voluntary reorganization events.
• Support the collection, validation, and routing of client or advisor instructions for election-based events.
• Track key dates including record dates, ex-dates, response deadlines, expiration dates, payable dates, and settlement dates.
• Coordinate with operations, settlements, trading, client service, tax, compliance, reconciliation, and technology teams as needed.
• Maintain accurate event records, instruction details, status updates, documentation, and audit trails.
• Identify discrepancies between event sources, account holdings, entitlement calculations, system records, or election details.
• Escalate unclear, high-risk, or time-sensitive issues to managers, senior team members, or relevant business partners.
• Support post-event validation, including cash or security postings, position updates, entitlement review, and exception resolution.

Tasks That You May Be Doing in This Role

• Monitoring incoming reorganization event notifications and determining which items require review, action, or communication.
• Checking event terms such as option details, consideration, proration, withdrawal rights, deadlines, and required documentation.
• Entering event data, elections, instructions, notes, and status updates into internal workflow or processing tools.
• Following up with advisors, internal partners, or operations teams when instructions are missing, incomplete, or approaching deadline.
• Reviewing account eligibility, positions, restrictions, and election requirements before routing instructions for processing.
• Helping investigate questions related to event outcomes, payment timing, account updates, or unresolved exceptions.
• Supporting daily work queues, deadline reports, exception logs, and aging item reviews.
• Learning the end-to-end corporate actions process, including how notices, elections, entitlements, settlements, reconciliations, and account postings connect.

Skills and Attributes Needed

• Strong attention to detail and accuracy.
• Ability to manage time-sensitive deadlines and multiple event types at once.
• Clear written and verbal communication skills.
• Comfort reviewing financial information, security details, event terms, and operational instructions.
• Good organizational skills and discipline in tracking open items through completion.
• Ability to identify risk, ask questions, and escalat when information is unclear or inconsistent.
• Basic understanding of securities, investment accounts, corporate actions, settlements, and market events is helpful.
• Proficiency with Microsoft Excel, Word, Outlook, and internal workflow or processing systems.

Expected Outcomes

Success in this role means reorganization events are processed accurately, deadlines are tracked closely, instructions are captured and routed correctly, account updates are validated, and issues are escalated before they create client, financial, or operational impact.