Coordinator, Parent Relations & Events

Appleby College; Oakville; On-site; CAD 55,000 - 65,000; Full time

Job summary

Appleby College is hiring a Coordinator for Parent Relations & Events in Oakville. The role focuses on organizing community events, coordinating logistics, and building relationships. This full-time position offers a competitive salary range of CA$55,000 to CA$65,000, providing a vibrant workplace fostering collaboration and creativity.

Benefits

Access to top-notch campus facilities

Competitive salary based on market comparisons

Qualifications

• Post-secondary degree preferably in Events and/or Business Administration.
• Strong written and verbal communicator.
• Detail-oriented and able to juggle multiple projects.

Responsibilities

• Coordinate events that connect the community.
• Provide logistical support for the Director of Parent Relations.
• Source vendors and manage post-event follow-up.

Skills

Coordination

Communication

Organization

Relationship building

Attention to detail

Multitasking

Team collaboration

Education

Post-secondary degree in Events or Business Administration

Tools

Microsoft Office Suite

Raiser’s Edge (CRM)

Job description

Join to apply for the Coordinator, Parent Relations & Events role at Appleby College

Join to apply for the Coordinator, Parent Relations & Events role at Appleby College

This range is provided by Appleby College. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$55,000.00/yr - CA$65,000.00/yr

Coordinator, Parent Relations and Events

Location: Oakville, Ontario (on-site)

Type: Full-time

Start Date: July 1, 2025 – June 30, 2026

Salary Range: $ 55,000 – $65,000

COME JOIN OUR TEAM

Do you thrive on coordinating unforgettable, diverse events that foster meaningful experiences? Are you fueled by a genuine passion for building connections and making memories? Join our team and step into a role where your event coordination skills can truly shine, helping to craft moments that leave a lasting impact on our vibrant community.

How You Will Thrive

As the Coordinator, Parent Relations and Events, you will be at the center of coordinating events that bring our community together. From monthly meetings to impactful fundraising initiatives, your organizational skills will help transform ideas into unforgettable experiences.

How You Will Succeed

• Provide essential administrative and logistical support to the Director of Parent Relations, supporting the effective coordination of tasks and events with the Appleby College Parents’ Association (ACPA)
• Serve as the go-to liaison for all ACPA and Parent Relations requests ensuring every task is completed in a timely and orderly fashion
• Assist in developing eye-catching event marketing and promotional materials (printed and electronic) and manage the timely updates and distribution to relevant stakeholders
• Coordinate on-site events set-up, execution and teardown ensuring every aspect runs smoothly
• Source vendors and event suppliers for applicable events; ensure reconciliation of purchase orders and invoices for payment
• Manage post-event follow-up activities, including thank-you letters, gifts, debrief meetings, and tax receipt processing, while maintaining positive relationships with donors and parents
• Input and maintain event data in Raiser’s Edge to support effective event management and tracking
• Track Parent Criminal Record Checks and coordinate volunteers and assignments for the New Parent Buddy program and other events as needed
• Maintain a regular on-campus presence, working five days per week with occasional evening and weekend availability to support events.
• Attend all ACPA meetings with ACPA executives and volunteers and share key updates and action items with relevant event committees
  
  

What You Bring

• A post-secondary degree preferably in Events and/or Business Administration or a related field
• Multitasking enthusiast that thrives with juggling numerous projects simultaneously
• Detail dynamo with a sharp eye for details and accuracy
• Strong written and verbal communicator with the ability to engage and collaborate with ease
• Team player working collaboratively with others to make events a success
• Relationship builder to foster positive connections with stakeholders and others within the Appleby Community
• Tech-savvy pro in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).
• Knowledge of Raiser’s Edge or other CRM is an asset
• Discretion specialist who understands the importance of handling sensitive information
  
  

How You Will Benefit

• Competitive salary based on market comparisons
• Access to our top-notch campus facilities to include fitness centre, pool and beautiful grounds during specified times
• Active engagement in community involvement
  
  

Who Are We

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

Ready To Start Your Journey

If you are ready to grow your career and make an impact, we want to hear from you!

Please share your resume and a cover letter outlining your experiences and contributions by Friday, June 27, 2025. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together .

Do You Need Accommodation

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Primary and Secondary Education

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