Coordinator, Human Resources

Bennett Jones; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

Bennett Jones in Calgary is seeking a Coordinator, Human Resources to support the HR team in daily operations, recruitment coordination, lifecycle administration, payroll and benefits support, and event planning. This role ensures a positive, organized, and productive workplace.

The successful candidate will have a degree or diploma in HR, at least five years in HR, experience in a professional services environment, and strong communication and discretion.

Qualifications

• Degree or diploma in Human Resources Management or related field is required.
• Experience in a Law Firm or other professional services firm an asset.
• Minimum of five years’ experience in a Human Resources role.
• Exceptional interpersonal skills with a professional, approachable, and service-oriented demeanor.
• Strong attention to detail and highly developed organizational skills.
• Demonstrated ability to manage confidential and sensitive information with discretion and sound judgment.
• Excellent time management skills with the ability to prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Support recruitment efforts by screening candidates, conducting 1st round interviews, drafting and posting job advertisements, and conducting reference and background checks.
• Assist with onboarding new hires by preparing welcome packages, sending new hire documentation, scheduling onboarding sessions, and providing office tours and team introductions.
• Maintain and update employee lifecycle changes within the HRIS and other internal systems for all Calgary staff, including lawyers.
• Assist with the annual performance evaluation and bonus structure programs using VIWAVE software.
• Prepare employment change forms for payroll and benefits, ensuring accuracy of titles, salaries, department transfers, and departures.
• Maintain strict confidentiality when handling sensitive employee information and HR matters.
• Draft employee communications and documentation related to changes in employment status, such as work hours, titles, or departmental changes.
• Coordinate the probationary reviews and exit interview processes.
• Attendance Management
• Participate in the SAIT practicum recruitment process, including candidate interviews, preparing student offers, and coordinating the practicum program each May.
• Coordinate the annual Staff Appreciation week events and “Take Your Kid to Work Day” program.
• Plan and coordinate internal benefits initiatives and wellness events such as the “Not My Me Today” campaign, the annual flu clinic and assist the benefits team with coordination of webinars, events and other related events.
• Schedule and coordinate internal HR team meetings and other departmental events as required.
• Review and verify overtime submissions and timesheets in preparation for payroll processing.
• Provide support with payroll processes as required.
• Provide administrative and operational support to the Manager, Human Resources and Director, Human Resources as well as ad-hoc support to the Payroll and Benefits Managers.
• Ensure employee files and HR records are maintained accurately and updated regularly.

Skills

Recruitment coordination

Onboarding processes

HRIS management

Payroll & benefits support

Event planning

Confidentiality & discretion

Communication skills

Education

Degree or diploma in Human Resources Management

Tools

VIWAVE software

Microsoft Office

Job description

Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 450 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Calgary office:

Coordinator, Human Resources

The Role

The Coordinator, Human Resources plays a pivotal role in supporting the Calgary office HR team and ensuring the efficient day-to-day operations of the department. This position supports a broad range of HR functions including recruitment coordination, employee lifecycle administration, payroll and benefits support, and internal event planning. The Coordinator contributes to fostering a positive, organized, and productive workplace environment.

Essential Functions

• Support recruitment efforts by screening candidates, conducting 1st round interviews, drafting and posting job advertisements, and conducting reference and background checks.
• Assist with onboarding new hires by preparing welcome packages, sending new hire documentation, scheduling onboarding sessions, and providing office tours and team introductions.
• Maintain and update employee lifecycle changes within the HRIS and other internal systems for all Calgary staff, including lawyers.
• Assist with the annual performance evaluation and bonus structure programs using VIWAVE software.
• Prepare employment change forms for payroll and benefits, ensuring accuracy of titles, salaries, department transfers, and departures.
• Maintain strict confidentiality when handling sensitive employee information and HR matters.
• Draft employee communications and documentation related to changes in employment status, such as work hours, titles, or departmental changes.
• Coordinate the probationary reviews and exit interview processes.
• Attendance Management
• Participate in the SAIT practicum recruitment process, including candidate interviews, preparing student offers, and coordinating the practicum program each May.
• Coordinate the annual Staff Appreciation week events and “Take Your Kid to Work Day” program.
• Plan and coordinate internal benefits initiatives and wellness events such as the “Not My Me Today” campaign, the annual flu clinic and assist the benefits team with coordination of webinars, events and other related events.
• Schedule and coordinate internal HR team meetings and other departmental events as required.
• Review and verify overtime submissions and timesheets in preparation for payroll processing.
• Provide support with payroll processes as required.
• Provide administrative and operational support to the Manager, Human Resources and Director, Human Resources as well as ad-hoc support to the Payroll and Benefits Managers.
• Ensure employee files and HR records are maintained accurately and updated regularly.

Qualifications

• Degree or diploma in Human Resources Management or a related field is required.
• Experience in a Law Firm or other professional services firm an asset.
• Minimum of five years’ experience in a Human Resources role.
• Exceptional interpersonal skills with a professional, approachable, and service-oriented demeanor.
• Strong attention to detail and highly developed organizational skills.
• Demonstrated ability to manage confidential and sensitive information with discretion and sound judgment.
• Excellent time management skills with the ability to prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications.

Apply To

Human Resources

Bennett Jones Services Limited Partnership;

4500 Bankers Hall East, 855 - 2 Street SW

Calgary, AB T2P 4K7

E-mail: [e-mail]