Assistant, Client & Business Development

Bennett Jones; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Bennett Jones in Toronto is seeking an Assistant in the Client & Business Development (CBD) Department. The role provides administrative support to the Chief Marketing Officer and assists with CBD, marketing and communications initiatives.

Strong organization, budget and calendar management skills are essential. The role involves handling budgets, invoicing, branded merchandise, events, sponsorships, and content management, with interaction across firm leaders, lawyers and staff.

Qualifications

• 3+ years of relevant experience in a corporate environment.
• Post-secondary studies in business, marketing, communications or public relations is an asset.
• Self-starter with excellent attention to detail and multi-tasking skills.
• Strong organizational and time management abilities.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Provide administrative support to CBD leadership and assist with firm-wide business development activities.
• Manage budgets, invoicing processes, and classification of department expenses.
• Coordinate calendars, emails, travel, and meetings for the CBD team.
• Assist with branding, merchandise, events, sponsorships, and related vendor coordination.
• Support content updates for intranet and external website content as needed.

Skills

Budget management

Invoice processing

Calendar management

Content management

Microsoft Office

Organizational skills

Communication

Confidentiality

Education

Post-secondary studies in business/marketing/communications/public relations

Tools

Microsoft Office

Job description

Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 450 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Toronto office: Assistant, Client & Business Development

The Role

This role is a key part of the firm's Client and Business Development (“CBD”) Department, providing administrative support to the Chief Marketing Officer and supporting our firm wide business development, marketing, and communications initiatives. The incumbent will demonstrate strong skills in organization, budget and expense management, and calendar and email management, and a manner that lets them interact collaboratively with firm leaders, lawyers, legal assistants and department colleagues.

Essential Functions

Budgets, Invoicing, Merchandise, Events and Sponsorships

• Support overall CBD budget management, invoice processing and classification of department expenses, credit card reconciliations, annual forecasting and budget compliance reviews and liaising with the Accounting Team in respect of department expenses
• Manage deadlines and process payments for advertising, publishing and other branding and marketing initiatives and other vendors as required
• Assist with fulfillment and tracking of requests for branded merchandise and manage local inventory
• Work closely with the Events and Client Programs team to fulfill and track in Interaction requests for branded merchandise orders and all local inventory
• Identify and track email bounce-backs, ensuring they are organized in the appropriate folders and communicated to the CRM team
• Provide support to the Sponsorships team, including processing payment and coordinating with the Events and Marcomms teams on logistics

Calendar and Document Management

• Support of Department Leadership's calendar, email, and other administrative tasks including expense management, filing, travel and meeting bookings, email screening and organization
• Schedule and facilitate photo shoots for lawyers and senior staff and ensure prompt payment to external providers
• Provide certain project management support for our Business Development team, including maintenance of documents and files related to Business Development programs, and assistance with scheduling and coordinating of meetings for Business Development, or other BD-related meetings
• Assist with scheduling and coordination of CBD Department meetings

Content Management

• As a member of the firm's Intranet Content Management Team, assist with processing and coordinating updates to the Intranet
• Provide overflow support for select website content requirements, including job postings, removals of lawyers and staff, gathering published content and updating lawyer bios
• Other projects and duties as assigned

Qualifications

• 3+ years or more of relevant experience preferably in a corporate environment
• Post-secondary studies in business, marketing, communications or public relations is an asset
• Self-starter with excellent attention to detail and multi-tasking skills
• Excellent organizational and time management skills
• Superior technical knowledge of Microsoft Office and an overall tech savvy nature
• Exhibits a strong work ethic with the ability to maintain confidentiality and discretion
• Displays professionalism and has highly developed interpersonal skills with a “can-do” attitude
• Ability to communicate effectively and in a timely manner with clients, vendors and other members of the team
• Flexible and able to work in a fast-paced environment while juggling conflicting priorities and exercising judgment to elevate issues to Department Leadership where appropriate
• This role may require occasional early morning and/or evening coverage (overtime eligible)

Additional Details

• Compensation: $50,000 - $60,000 per annum
• Vacancy: This position is for an existing vacancy