Coordinator, HR Operations

Alto; Montreal (administrative region); Hybrid; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Basic group insurance

Wellness accounts

Flex-Alto transportation allowance

RRSP & TFSA

Flexible hybrid work mode

Collaborative work culture

Job summary

Alto, based in Montreal, Canada, is leading a transformative high-speed rail initiative. We seek a Coordinator, HR Operations to streamline employee lifecycle transactions, recruitment operations, onboarding, and HR data management, ensuring an exceptional employee and candidate experience during a period of rapid growth.

Reporting to the Senior Director, Business Partnership, Talent & Culture, you will drive scalable HR processes, partner with TA and HRBP teams, and leverage systems and

Qualifications

• College diploma (DEC) in Human Resources, Administration, or equivalent.
• 3–5 years in HR coordination or HR operations in a corporate, fast-paced environment.
• Systems-savvy with strong interest in HR data and technology.
• Experience with an HRIS (SuccessFactors preferred).
• Strong MS Office skills, especially Excel and PowerPoint.
• Excellent organizational skills and ability to manage multiple priorities.
• Bilingual in English and French with strong communication.

Responsibilities

• Administer employee transactions within the HRIS (SuccessFactors), including hires, transfers, promotions, updates and terminations.
• Create and maintain positions, departments, and organizational structures within the HRIS.
• Prepare employment documentation and employment change letters.
• Coordinate offboarding activities and ensure timely completion of terminations.
• Prepare HR metrics, dashboards, and reports for leadership and governance.
• Support HR compliance activities, audits, and data validation.
• Create and manage job requisitions within the HRIS and postings across channels.
• Schedule intake meetings, interviews, and candidate assessments; manage recruitment inboxes.
• Coordinate background verification processes; prepare offer letters and communications.
• Support Talent Acquisition with operational recruitment reporting.
• Coordinate onboarding activities and facilitate new hire orientation.
• Partner with Talent Acquisition and HR Business Partners to deliver a smooth onboarding experience.

Skills

Bilingual English & French

HR Operations coordination

Attention to detail

Data accuracy

Stakeholder communication

Education

DEC in Human Resources or related

Tools

SuccessFactors

Excel

PowerPoint

Job description

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Would you like to take on a stimulating, high-impact challenge? We are looking for a Coordinator, HR Operations.

The role

As Alto continues its rapid growth, we are seeking a highly organized and customer service-oriented Coordinator, HR Operations to support the efficiency, consistency, and scalability of our people processes.

Reporting to the Senior Director, Business Partnership, Talent & Culture, the Coordinator serves as a central point of coordination for employee lifecycle transactions, recruitment operations, onboarding activities, HR data and system management. This role plays a critical part in ensuring an exceptional employee and candidate experience while maintaining the integrity of HR processes, data and systems.

The successful candidate is energized by the opportunity to help build scalable HR operations, leveraging systems, technology, and streamlined processes to support a growing organization and deliver an exceptional employee experience.

The Responsibilities

Employee Lifecycle Administration

• Administer employee transactions within the HRIS (SuccessFactors), including hires, internal transfers, promotions, reporting changes, organizational updates, and terminations.
• Create and maintain positions, departments, and organizational structures within the HRIS.
• Prepare employment documentation, including employment change letters, and other employee correspondence.
• Coordinate offboarding activities and liaise with internal stakeholders to ensure timely completion of termination processes.
• Prepare recurring HR metrics, dashboards, and reports for leadership and governance committees.
• Support HR compliance activities, audits, and data validation exercises.

Recruitment Operations

• Create and manage job requisitions within the HRIS.
• Coordinate job postings across internal and external channels.
• Schedule intake meetings, interviews, and candidate assessments.
• Manage recruitment inboxes and respond to candidate inquiries.
• Coordinate background verification processes.
• Prepare offer letters and subsequent candidate communications.
• Support Talent Acquisition partners with operational recruitment activities, including reporting requirements.

Onboarding Activities

• Coordinate onboarding activities for new employees.
• Facilitate new hire orientation sessions.
• Partner with the Talent Acquisition and HR Business Partners’ teams to deliver a positive and seamless onboarding experience.

The Requirements

• College diploma (DEC) in Human Resources, Administration, or a related field, or any equivalent combination of education and experience.
• Three (3) to five (5) years of experience in HR coordination or HR operations within a corporate, fast-paced environment.
• Systems-savvy and naturally curious, with a strong interest in HR data and technology and operational excellence.
• Experience working with an HRIS System (SuccessFactors is preferred)
• Strong proficiency with Microsoft Office Suite, particularly Excel and PowerPoint.
• Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to data accuracy.
• Customer-focused approach with a collaborative and proactive mindset.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Bilingualism (English and French) required, with excellent verbal and written communication skills in both languages.

Why join our innovative team?

• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Access to wellness and health accounts to support your lifestyle.
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• A retirement plan and savings options (RRSP and TFSA).
• Vacations based on experience, available upon hiring.
• An incentive compensation program.
• Flexible hybrid work mode.
• A work environment that encourages initiative, innovation, and forward-thinking solutions.
• A unique opportunity to shape the future of transportation in Canada.

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply.

Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.

Please note that we will communicate only with those candidates whose applications are selected for further consideration.

To find out more about the entire project, visit Alto - Home.