Coordinator, Games

Canadian-Olympic-Committee; Toronto; Hybrid; CAD 48,000 - 66,000; Full time

Benefits offered by this job

Health benefits

Wellness account

Life insurance

Paid time off

Learning programs

Job summary

Canadian Olympic Committee in Montreal, QC, seeks Coordinator, Games Administration Support to help plan and execute Games operations, communications, and stakeholder engagement in lead-up to Olympic and Pan American Games. Hybrid work with up to two remote days.

You will coordinate with the Games Planning Team, manage multiple projects in Asana, and collaborate with NSOs and sport advisors. Strong bilingual communication and organizational skills are essential.

Qualifications

• University degree or college diploma.
• 1-2 years in multi-sport or international sport event experience.
• Knowledge of the Canadian Sport System and major Games operations.
• Project management experience is an asset.

Responsibilities

• Support the planning, delivery, and reconciliation of a major impact project (Stakeholder Engagement and Communications).
• Develop and maintain project plans using Asana.
• Lead the Mission Team newsletter initiative.
• Disseminate Games organizing committee information to stakeholders.
• Support with monthly communications to NSO Team Leaders and Mission Team.
• Provide general administrative support to the Games Management Team.

Skills

Bilingual (French / English)

Stakeholder management

Communication

Project coordination

Microsoft Office

Asana

CRM

Education

University degree or college diploma

Tools

Asana

SharePoint

CRM

Excel

Job description

COORDINATOR, GAMES [GAMES ADMINISTRATION SUPPORT]

Be part of building a national brand. Headquartered in Toronto, the Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high-performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including the participation in the Olympic and Pan American Games.

The Canadian Olympic Committee is looking for a Coordinator, Games Administration Support.

Reporting to the Director, Games Operations, the Coordinator , Games Administration Support will support the logistics of the Games Team’s activities and projects in the lead up to the Olympic Games, Olympic Winter Games and Pan American Games. This position will contribute to the delivery of a world class performance environment for Athletes, Coaches and Support Team at the Games. The incumbent will work collaboratively within the Games Planning Team to deliver on COC Games objectives . The Coordinator, Games will be responsible for a portfolio of projects, including one major impact project, for the immediate and future Games plan with a primary focus on communications and stakeholder engagement initiatives and deliverables.

LOCATION

This role will be located in one of the COC’s offices in Montréal, QC, at 500 René-Lévesque Boulevard West; We currently offer a hybrid work model that allows for up to two days of remote work each week.

CORE RESPONSIBILITIES AND PRIORITIES

Games Planning and Operations:

• Responsible for the planning, delivery, and reconciliation of one major impact project (i.e., Stakeholder Engagement and Communications) with guidance from the Manager, Games.
  • Develop and maintain project plans in the COC Project Management software (Asana)
  • Lead the Mission Team newsletter initiative
  • Disseminate all Games organizing committee information and key dates with impacted stakeholders
  • Lead the content creation for the Games Preparation Seminars
  • Support the Games Evaluation initiative.
  • Support with monthly communications to National Sport Organizations (NSO) Team Leaders and Mission Team in the lead up to Games.
• Responsible for the planning and delivery of medium or small impact projects. (i.e., cash & expense management, Mission Team Mentorship program, or other as appropriate).
• Develop and maintain project plans in the COC Project Management software (Asana).
• Execute and deliver programs, including budget tracking.
• Provide general administrative support to the Games Management Team including meeting preparations, hosting, note-taking, and follow-ups.
• Contribute to special projects that fall outside of Games specific operations.

Collaboration with Own the Podium

• Work with each sport’s assigned High-Performance Advisor (HPA) to understand the individual sports’ realities & plans in the lead up and during the Games.
• Consult the Manager, Sports Strategy and Performance Integration during the strategic planning of the assigned projects to ensure the sports lens and needs are considered in the program delivery.

QUALIFICATIONS AND CRITICAL SKILLS

Skills and Abilities

Communication & Relationship Management

• Bilingual (French / English) with excellent verbal and written communication skills. Future Games city/country local language skills are an asset.
• Strong interpersonal skills with the ability to build and maintain collaborative working relationships with colleagues, partners and stakeholders
• Ability to synthesize complex information into clear, concise and audience-appropriate communications and presentation materials.
• Strong customer service and stakeholder support orientation

Project Coordination & Operational Excellence

• Experience coordinating meetings, events or stakeholder engagement initiatives
• Strong organizational and administrative skills, with exceptional attention to detail and accuracy
• Strong project coordination skills with the ability to manage multiple projects and competing priorities simultaneously
• Excellent time management, prioritization and organizational skills
• Demonstrated initiative and accountability with the ability to take ownership of assigned projects
• Sound problem-solving skills and the ability to identify issues and elevate appropriately
• Ability to manage confidential and sensitive information with professionalism and discretion

Adaptability, Teamwork & Technical Proficiency

• Ability to thrive under pressure in a fast-paced, evolving environment, demonstrating adaptability and flexibility while maintaining quality and accuracy.
• Effective team player with the ability to work independently and proactively
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Sharepoint)
• Experience with project management software (e.g., Asana)
• Experience with relational databases is an asset (e.g., CRM)
• Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery

Commitment

• Travel for Games related activities such as site visits and Olympic Preparation events
• Travel for Games (approx. 5-7 weeks during Games window)
• Work some evenings and weekends

Education and Experience

• University degree or college diploma
• 1-2 years in multi-sport or international sport event experience and/or multi-sport Games experience
• Knowledge of the Canadian Sport System and major Games operations
• Project management experience is an asset

COMPENSATION

The expected salary range for this role is $47,800 to $65,670 per year. The base pay within this range is based on a number of factors, including relevant experience, skills, qualifications, internal pay equity, and market benchmarks.

As a purpose-led organization, we take a holistic approach to Total Rewards. Our offering is designed to enable employee wellbeing, recognize and reward performance, and support our long-term success. In addition to base pay, eligible employees have access to a wide range of benefits and perks including:

• Comprehensive health benefits and wellness spending account;
• Life and AD&D insurance coverage;
• Generous paid time off;
• Learning and development programs provided by world class institutions; and

Certain programs and benefits are subject to eligibility requirements and may be modified in accordance with organizational policies.

The COC is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At the COC, we celebrate and welcome the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experience and capability working together makes us stronger and better as an organization.

Accommodation is also available upon request for individuals taking part in all stages of our recruitment and selection processes. Please advise the recruiter to ensure your accessibility needs due to a disability are accommodated. Information received relating to accommodation will be addressed confidentially.