Coordinator, Facilities

Socket.dev; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Three weeks paid vacation

112 hours paid personal leave annually

Comprehensive health, dental, and life

Disability benefits

Retirement Savings Plan and Employee 6

Travel privileges with Canadian North

Cargo shipping privileges

Career growth opportunities

Job summary

Canadian North is seeking a Facilities Coordinator to manage leases, housing, travel, and procurement while supporting budget and software administration. You’ll coordinate office space, audits, and safety compliance across operations.

Role requires strong organization, multiple-task handling, and teamwork with internal stakeholders. Salary and benefits reflect a comprehensive package and professional growth opportunities within a leading Canadian airline.

Qualifications

• Post Secondary Education (2 years).
• Three (3) years of previous experience.
• Ability to handle multiple complex tasks with minimal and remote supervision.
• Highly organized with ability to identify & adjust priorities.
• Demonstrated ability to work as a collaborative team member with high stakeholder involvement.
• Superior communication skills, both oral and written, requiring professionalism, foresight and tact.
• Excellent customer service and focus on both internal and external customer satisfaction.
• Some knowledge of Code requirements and all other regulations related to facility management and operations.
• Previous supervisory experience preferred.
• Strong MS Office skills (Word, Excel).
• Experience with AutoCad an asset.
• Bilingual in English and French preferred.
• Ability to obtain and retain a Restricted Area Pass in accordance with the Airport Restricted Area Access Clearance Program regulated by Transport Canada.

Responsibilities

• Maintains facility leases and liaises with lessors, including negotiating and renewing lease agreements.
• Coordinates scheduling and use of corporate transient housing, including accommodation assignments, housekeeping services, and occupancy tracking.
• Coordinates travel arrangements and accommodations for rotational employees, contractors, and visitors.
• Manages purchasing and procurement activities to support facility operations, departmental requirements, and transient housing needs.
• Coordinates and manages office space allocations, including hot desk arrangements and workspace planning.
• Maintains annual Facilities fire, life, and safety audit records and provides updates on deficiencies and corrective actions.
• Ensures compliance with Health and Safety requirements, labour and environmental regulations, security protocols, and codes.
• Liaises with vendors, service providers, and hotel partners to negotiate, renew, and administer corporate agreements and service contracts.

Skills

Multitasking

Communication

Team collaboration

Customer service

Professionalism

Bilingual English-French

Inuktut knowledge

Education

Post Secondary Education (2 years)

Tools

MS Office (Word, Excel)

SAP Concur

UltiPro

AutoCad

Job description

Position Summary

The Facilities Coordinator is responsible for a range of facilities management activities and liaises with external service providers, including lessors and other organizations, as well as other internal departments to ensure the smooth operation of Canadian North facilities. The incumbent also supports the Senior Manager, Facilities Operations with internal processes such as budget development and financial reviews and acts as the Administrator for facilities related software applications.

What You'll Do

Facilities Management & Compliance

• Maintains facility leases and liaises with lessors as needed, including negotiating and renewing lease agreements.
• Coordinates scheduling and use of corporate transient housing, including accommodation assignments, housekeeping services, and occupancy tracking
• Coordinates travel arrangements and accommodations for rotational employees, contractors, and visitors.
• Manages purchasing and procurement activities to support facility operations, departmental requirements, and transient housing needs.
• Coordinates and manages office space allocations, including hot desk arrangements and workspace planning.
• Maintains accurate annual Facilities fire, life, and safety audit records and provides updates on deficiencies and corrective actions.
• Ensures work is performed in compliance with Health and Safety requirements, labour and environmental regulations, security protocols, and applicable codes and standards.
• Liaises with vendors, service providers, and hotel partners to negotiate, renew, and administer corporate agreements, preferred rates, and service contracts that support organizational operations.

Financial and Performance Management

• Assists with various expense, progress, and monthly reports (e.g., KPIs and departmental reporting).
• Monitors financial systems used by Facilities, including SAP Concur and UltiPro.
• Monitors, administers, and facilitates renewals of corporate mobile phone contracts and related service agreements.
• Tracks and coordinates vendor agreements, service contracts, and related procurement expenditures to ensure cost-effective operations.

Other Responsibilities

• Provides indirect supervision to Facilities Administrative Assistants in their work, as required.
• Monitors, administers, and actions various Facilities-related systems, including the Facilities Task System, security systems, and other operational platforms.
• Assists in the coordination and implementation of special projects, as required
• Responds to and manages a variety of ad hoc operational, administrative, facilities, and housing-related requests to support business needs and maintain continuity of operations.
• Works in compliance with the mission, goals, performance standards, and parameters established by Canadian North.
• Identifies and implements innovative changes and best practices while leading by example and demonstrating the company's values.

What You'll Bring

• Post Secondary Education (2 years)
• Three (3) years of previous experience
• Ability to handle multiple complex tasks with minimal and remote supervision;
• Highly organized with ability to identify & adjust priorities;
• Demonstrated ability to work as a collaborative team member with high stakeholder involvement;
• Superior communication skills, both oral and written, requiring professionalism, foresight and tact;
• Excellent customer service and focus on both internal and external customer satisfaction;
• Previous experience with financial reporting and budgeting preferred;
• Some knowledge of Code requirements and all other regulations related to facility management and operations;
• Previous supervisory experience preferred;
• Strong MS Office computer skills (Word, Excel);
• Experience with AutoCad an asset;
• Bilingual in English and French preferred;
• Ability to communicate in Inuktut a definite asset
• Ability to obtain and retain a Restricted Area Pass in accordance with the Airport Restricted Area Access Clearance Program regulated by Transport Canada.

Total Rewards & Employee Benefits

• Three weeks of paid vacation
• 112 hours of paid personal leave annually
• Comprehensive health, dental, and life insurance coverage
• Short-term and long-term disability benefitsRetirement Savings Plan and Employee Share Purchase Program
• Travel privileges with Canadian North and over 100 partner airlines
• Cargo shipping privileges
• Career growth and advancement opportunities within a respected Canadian airline

Accommodation During the Recruitment Process

Canadian North is committed to creating an inclusive and accessible workplace. Accommodation is available upon request at all stages of the recruitment and onboarding process. If you require accommodation, please email [e-mail] and we will work with you to meet your needs.

Closing date: September 7, 2026