HR Administrator

Canadian North; Ottawa; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Three weeks vacation

Health, dental and life insurance

Retirement Savings Plan and ESP

Job summary

Canadian North is seeking an HR Administrator to support the administration and continuous improvement of HR information systems. You will manage employee data, records, reporting, and workflow processes while ensuring data integrity and confidentiality.

The role involves collaborating with payroll, managers, and HR operations to deliver timely services. Responsibilities include data entry, file maintenance, reporting, and process improvement.

Qualifications

• Post Secondary Education (2 years) required.
• One year of previous experience preferred.
• Ability to maintain confidentiality at all times.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience entering data into an HRIS system; Ultimate Software an asset.
• Knowledge of payroll regulations is an asset.
• Detail oriented with strong time management and multi-tasking skills.
• Excellent written and verbal communication; client-focused.

Responsibilities

• Enter, maintain and audit employee data in the HRIS system for new hires, status changes, salary increases, personal information, benefits, terminations, and leaves.
• Manage records and personnel files; archive as needed.
• Run reports to identify missing information and follow up with managers and employees.
• Organize workflow and paperwork flow; coordinate test setups for payroll or HR/training.
• Maintain data integrity, confidentiality, and timeliness; support HRIS program improvements.
• Support company initiatives and deliver day-to-day HR services.
• Perform other duties as assigned.

Skills

Data entry

Confidentiality

Communication

Time management

Data integrity

Organization

Education

Post-secondary education (2 years)

Tools

Microsoft Office

HRIS data entry

Ultimate Software (asset)

Job description

Description

Position Summary

The HR Administrator supports the administration, maintenance, and continuous improvement of HR information systems by managing employee data, records, reporting, and workflow processes. The role ensures data integrity, confidentiality, and timely support for employees, managers, payroll, and HR operations.

What You'll Do

• Entering, maintaining and auditing of employee data in the HRIS system with regard to processing new hires, status changes, increases, personal information, employee benefits, terminations, and leave of absences;
• Administration, maintenance and archiving of records and personnel files;
• Following up with Managers and Employees and running reports to follow up to missing information;
• Organizing the flow of paperwork received;
• Setting up test site for payroll or HR/training departments;
• Maintaining the highest level of data integrity, accuracy, timeliness and confidentiality;
• Participating in the continuous improvement of HRIS programs, policies and procedures;
• Supporting company initiatives, including the achievement of our strategic improvement goals and delivery of day-to-day services;
• Other related duties as assigned.

What You'll Bring

• Post Secondary Education (2 years);
• One (1) year of previous experience;
• The ability to work with a high degree of confidentiality is a must;
• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook);
• Previous experience entering data into an HRIS system; Ultimate Software an asset;
• Previous experience with payroll regulations an asset;
• Detail oriented;
• Adept at managing multiple priorities and deadlines in a fast paced, team-oriented environment while ensuring accuracy, confidentiality and effective time management;
• Possess a strong client focus, combined with excellent written and verbal communications skills;
• Superior organizational and interpersonal skills;
• Committed to continuous improvement and display a high level of initiative, creativity and enthusiasm;
• Ability to communicate in Inuktut a definite asset;
• Ability to obtain and retain a Restricted Area Pass in accordance with the Airport Restricted Area Access Clearance Program regulated by Transport Canada.

Total Rewards & Employee Benefits

• Three weeks of paid vacation
• 112 hours of paid personal leave annually
• Comprehensive health, dental, and life insurance coverage
• Short-term and long-term disability benefits
• Retirement Savings Plan and Employee Share Purchase Program
• Travel privileges with Canadian North and over 100 partner airlines
• Cargo shipping privileges
• Career growth and advancement opportunities within a respected Canadian airline

Accommodation During the Recruitment Process

Canadian North is committed to creating an inclusive and accessible workplace. Accommodation is available upon request at all stages of the recruitment and onboarding process. If you require accommodation, please email [e-mail] and we will work with you to meet your needs.