Coordinator, Communications

Canadian Olympic Committee; Toronto; Hybrid; CAD 48,000 - 66,000; Full time

Benefits offered by this job

Employee pension program with employer

Comprehensive health benefits

Life and AD&D insurance

Generous paid time off

Learning and development programs

Job summary

The Canadian Olympic Committee (COC) is seeking a Coordinator, Communications to support the Communications department. Based in Toronto or Montreal, this role offers a hybrid model with up to two remote days per week and engages in planning, delivering and evaluating major communications projects while coordinating with internal leads and external partners.

Responsibilities include project planning in Asana, drafting communications materials, managing platforms like WordPress and MailChimp, and

Qualifications

• Post-secondary degree in Communications, Media, Journalism, or related field.
• 1-2 years’ related experience in a communications or digital function, preferably sport.

Responsibilities

• Lead the planning, delivery and reconciliation of one major impact project.
• Develop and maintain communications project plans in Asana.
• Support the execution and tracking of project deliverables.
• Liaise with FA/MT to coordinate operational needs for Games deliverables.
• Coordinate with external partners to support Games deliverables.
• Assist Program Manager, Sport Communications on Team Announcements planning and execution.
• Plan and deliver medium or smaller impact projects.
• Support drafting and distribution of communications materials.
• Maintain WordPress, Photoshelter and MailChimp platforms.
• Maintain SharePoint and Google Drive filing systems.

Skills

Bilingual English/French

MS Office

WordPress

MailChimp

Photography

Education

Post-secondary degree in Communications/Media

Tools

Asana

Job description

Be part of building a national brand. Headquartered in Toronto, the Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high-performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including the participation in the Olympic and Pan American Games.

Reporting to the Program Manager, Sport Communications, the Coordinator, Communications provides support to the COC's Communications department. The Coordinator is responsible for a portfolio of projects, as well as for supporting the production of communications materials, logistical support for communications events, as well as maintenance of communications platforms.

LOCATION

This position will be located in one of the COC’s offices (Montreal, QC, at 500 René-Lévesque Boulevard West; or in Toronto, ON at 250 Yonge St. Suite 3000). We offer a hybrid work model that allows for up to two days of remote work each week.

CORE RESPONSIBILITIES AND PRIORITIES

Games-related Communications Projects

• Responsible for leading the planning, delivery and reconciliation of one major impact project.
• Develop and maintain communications project plans in the COC Project Management software (Asana)
• Support the execution and tracking of project deliverables
• Work cross-functionally and liaise with COC Functional Area Leads (FA) and Mission Team (MT) to coordinate operational needs
• Liaise with external partners to ensure proper support for Games deliverables within each area
• Support the Program Manager, Sport Communication on the planning and execution of Team Announcements
• Responsible for the planning and delivery of medium or smaller impact projects

Communications Support

• Support the planning, project management and delivery of various communications projects and events
• Support in drafting and distributing communications materials
• Support in pulling and analyzing media engagement and drafting earned media reports
• Support in maintenance and servicing of the communications inbox
• Collaborate on the communications content calendar and maintaining key dates
• Monitor international, national and regional media and share relevant clippings with Communications teams, and contribute to communications reports
• Maintain various communications-owned platforms including but not limited to Wordpress, Photoshelter and MailChimp
• Maintain communications team Sharepoint, Google Drives and internal filing systems
• Support the execution of translation services
• Coordinate communication team's administrative duties

Photography

• Collaborate with the Specialist, Media Relations on back-end maintenance of COC's photo platform, including onboarding new internal and external users and maintaining filing system
• Liaise with COC photo editor, photography contractors, NSOs and media to deliver on photo requests
• Coordinate photoshoots for the communications team when required by working with external photographers, ensuring up-to-date guidelines, and managing photographer compensation
• Other duties, as assigned

QUALIFICATIONS AND CRITICAL SKILLS

Education and Experience

• Post-secondary degree or equivalent experience in Communications, Media, Journalism, or a related field
• 1- 2 years’ related experience in a communications or digital function, preferably related to sport.

Skills and Abilities

• Ability to communicate (written and verbally) in both English and French is required
• Ability to prioritize in a high-volume environment and thrive under pressure
• Knowledge of and passion for Olympic sport, Canadian athletes, and the Canadian sport system
• Self-starter, motivated, and takes initiative
• Exceptional attention to detail with a commitment to ensuring factual information
• Excellent organizational and administrative skills
• Excellent interpersonal skills, discretion and confidence in dealing with timely or sensitive issues
• Excellent ability to work positively in a team environment
• Aptitude for dealing professionally with a broad cross-section of stakeholders and representatives
• Flexibility and ability to travel and work late hours and weekends where occasionally required
• Up to date on social media trends
• Experience with photography is an asset
• Excellent Microsoft Office (Word, Excel, PowerPoint) WordPress and MailChimp skills
• Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery

COMPENSATION

The expected salary range for this role is $47,800 to $65,700 per year. The base pay within this range is based on a number of factors, including relevant experience, skills, qualifications, internal pay equity, and market benchmarks.

As a purpose-led organization, we take a holistic approach to Total Rewards. Our offering is designed to enable employee wellbeing, recognize and reward performance, and support our long-term success. In addition to base pay, eligible employees have access to a wide range of benefits and perks including:

• Employee pension program with employer-matched contributions;
• Comprehensive health benefits and wellness spending account;
• Life and AD&D insurance coverage;
• Generous paid time off;
• Learning and development programs provided by world class institutions; and

Certain programs and benefits are subject to eligibility requirements and may be modified in accordance with organizational policies.

This posting is for an existing vacancy.

CONTACT

The COC is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At the COC, we celebrate and welcome the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experience, and capability working together makes us stronger and better as an organization.

Accommodation is also available upon request for individuals taking part in all stages of our recruitment and selection processes. Please advise the recruiter to ensure your accessibility needs due to a disability are accommodated. Information received relating to accommodation will be addressed confidentially.