Controller

Vaco LLC; Alberta; On-site; CAD 28,000 - 32,000; Full time

Job summary

Vaco LLC is seeking an Administrative Assistant to support our management team and daily operations. The role involves handling a wide range of administrative and clerical tasks to ensure efficient office operations and effective interdepartmental communication.

You will thrive in a fast-paced environment and be proactive and adaptable. The position is full-time with standard hours from 8:00 AM to 5:00 PM, Monday through Friday, in our Alberta, Canada office.

Qualifications

• General administrative duties and clerical tasks.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Effective written and verbal communication.
• Ability to multitask and meet deadlines.

Responsibilities

• Perform general administrative duties including answering phones, responding to emails, scheduling meetings, and maintaining office supplies.
• Prepare, edit, and format correspondence, reports, spreadsheets, and presentations as required.
• Assist with filing, data entry, and record-keeping to ensure accurate and up-to-date documentation.
• Coordinate with internal departments to ensure smooth communication and workflow.
• Assist with accounts payable/receivable processes including invoice tracking and purchase orders
• Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information.
• Greet visitors and direct them to the appropriate staff member or department.
• Provide administrative support for special projects as assigned.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Detail-oriented

Data entry

Education

High school diploma

Post-secondary education in Office Administration (asset)

Job description

The Administrative Assistant to provide support to our management team and daily operations. The Administrative Assistant will be responsible for handling a wide range of administrative and clerical tasks, ensuring efficient office operations, and assisting with communication between departments, customers, and vendors. This role is ideal for someone who is proactive, adaptable, and thrives in a fast-paced environment.

Full-time

Hours of Work: 8:00AM -5:00PM, Monday-Friday

Wage: $20-$23 per hour

Job Responsibilities:

• Perform general administrative duties including answering phones, responding to emails, scheduling meetings, and maintaining office supplies.
• Prepare, edit, and format correspondence, reports, spreadsheets, and presentations as required.
• Assist with filing, data entry, and record-keeping to ensure accurate and up-to-date documentation.
• Coordinate with internal departments to ensure smooth communication and workflow.
• Assist with accounts payable/receivable processes including invoice tracking and purchase orders
• Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information.
• Greet visitors and direct them to the appropriate staff member or department.
• Provide administrative support for special projects as assigned.

Requirements & Qualifications:

• High school diploma required; post-secondary education in Office Administration or a related field considered an asset.
• Previous administrative or office support experience preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented with the ability to manage multiple tasks and deadlines.
• Professional, positive attitude and strong interpersonal skills.