Contracts Analyst & Office Administrator

Nwrsturgeonrefinery; Calgary; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company dedicated to maximizing the value of energy products while prioritizing safety and the well-being of its people. As a Contracts Analyst & Office Administrator, you will play a crucial role in managing trade confirmations and supporting the Calgary office operations. This position offers a dynamic work environment where your contributions are valued, and you can make a real impact. With a commitment to diversity and inclusion, this innovative firm fosters a culture of collaboration and growth. If you're looking for a rewarding career with excellent compensation and development opportunities, this is the perfect fit for you.

Benefits

Health and Dental Care

Vision Care

Paid Time Off

Growth and Development Opportunities

Group Savings Program

Strong Safety Culture

Attractive Incentive

Excellent Compensation

Qualifications

• 5+ years of administrative experience in various roles.
• Proficient in MS Office with strong data entry skills.
• Excellent attention to detail and organizational capabilities.

Responsibilities

• Manage counterparty confirmations and trade recordings.
• Support the administration of the Calgary office space.
• Coordinate HSE meetings and ensure safety program compliance.

Skills

MS Office Suite

Data Entry

Organizational Skills

Problem-Solving

Team Collaboration

Education

Administrative Experience

Tools

Maximo

STORM

Job description

Contracts Analyst & Office Administrator

At NWR we are on a mission.Our goal is to maximize the value of processing bitumen into energy productssafely and responsibly by our high performing teams for our partners,customers, and Alberta.

Our primary focus isour PEOPLE. We firmly believe our people are at the core of everything wedo. We support a diverse work environment where people feel safe, valued,and can make a difference. We celebrate success and have fun, making NWR a placewhere we are all proud to work.

Our Values:

Integrity. Respect.Trust. Results.

NWR celebrates diversityand we are proud to be an equal opportunity employer. We are committed to creating equitableemployment opportunities and an inclusive environment for all employees andqualified applicants. Should you requirean accommodation during the application process, please contact us at [e-mail] with the position you are interested in

Position Summary:

Reporting tothe Manager – Marketing, ContractsAnalyst & Office Administrator is accountable for counterparty confirmations of all trades in the crudesupply and product marketing, primarily ensuring that the trades have beenproperly recorded into NWR’s systems including pricing and legal terms. The Contracts Analyst & OfficeAdministrator will be responsible for the administration of the small Calgaryoffice space as well as the processing of purchase orders and purchaserequisitions.

Responsibilities:

• Supports the recording of transactionscovering contractual sales of refined product and purchase and/or sale offeedstock, including:
• Deal review to ensure alignment betweenthe counterparty and NWR including compliance with legal terms and conditions
• Draft deals on NWR paper as required
• Filing adequate support for internal /external audit standards
• Follow-up with counterparties and/ortrader in cases of trade mismatches and coordinating corrections
• Manage price components table in STORMto ensure formulas are accurate and add/remove components as it best serves thebusiness
• Resolve price discrepancies that mayarise from daily invoiced deals
• System entry and correction as required(STORM)
• Provides the Marketing team supportincluding PO/PR admin support in Maximo and liaison with Supply Chain Managementas required;
• Confirms broker invoices and completesmonthly reconciliation;
• Supports the approved GTC and nettingagreement list;
• Manages online data room by addingcontracts, long term agreements, and security;
• Builds and maintains effective workingrelationships with Management;
• Supports collaboration within andoutside the Marketing function to ensure exceptional stakeholder serviceinternally and externally;
• Administration of the Calgary officelocation with direction from Manager – Marketing including:
• Distribution of incoming mail
• Ordering of office supplies, oversightof kitchen and liaison with building maintenance
• Administer access cards and employeeoffboards
• Assist with set up for ExecutiveLeadership Committee (ELC) meetings
• Provide technical support with regardsto teleconferencing/web meetings, and printer troubleshooting
• Coordination of office moves
• Liaison between NWR and PropertyManagement company
• Coordinationof Calgary office social activities in alignment with the refinery.
• Co-chair Calgary Health, Safety andEnvironment (HSE) Committee:
• Coordinates semi-annual HSE meetings
• Administer the building safety programthrough the WPS app ensuring all staff have access to emergency training
• All other duties as assigned.

Requirements:

• Understands, creates and maintains avisible commitment to process and personal safety, as well as the safety ofothers; adheres to NWR’s Core Competencies to drive results and a highperforming culture;
• 5+ years of administrative experience; Broadrange of experience in administrative and organizational roles;
• Proficiency in MS office suite,specifically Word, PowerPoint and Excel, efficient and accurate data entryskills;
• Excellent attention to detail andorganizational skills; motivated and energetic with the ability to multi-taskand work independently;
• Ability to analyze and resolve problemsin a steady-paced environment, responding to multiple internal and externalstakeholders;
• Must be a team player; willing tocontinuously and proactively collaborate, share, and seek information andguidance.

At NWR we are on a mission.Our goal is to maximize the value of processing bitumen into energy productssafely and responsibly by our high performing teams for our partners,customers, and Alberta.

Our primary focus isour PEOPLE. We firmly believe our people are at the core of everything wedo. We support a diverse work environment where people feel safe, valued,and can make a difference. We celebrate success and have fun, making NWR a placewhere we are all proud to work.

Our Values:

Integrity. Respect.Trust. Results.

NWR celebrates diversityand we are proud to be an equal opportunity employer. We are committed to creating equitableemployment opportunities and an inclusive environment for all employees andqualified applicants. Should you requirean accommodation during the application process, please contact us at [e-mail] with the position you are interested in

Position Summary:

Reporting tothe Manager – Marketing, ContractsAnalyst & Office Administrator is accountable for counterparty confirmations of all trades in the crudesupply and product marketing, primarily ensuring that the trades have beenproperly recorded into NWR’s systems including pricing and legal terms. The Contracts Analyst & OfficeAdministrator will be responsible for the administration of the small Calgaryoffice space as well as the processing of purchase orders and purchaserequisitions.

Responsibilities:

• Supports the recording of transactionscovering contractual sales of refined product and purchase and/or sale offeedstock, including:
• Deal review to ensure alignment betweenthe counterparty and NWR including compliance with legal terms and conditions
• Draft deals on NWR paper as required
• Filing adequate support for internal /external audit standards
• Follow-up with counterparties and/ortrader in cases of trade mismatches and coordinating corrections
• Manage price components table in STORMto ensure formulas are accurate and add/remove components as it best serves thebusiness
• Add monthly indexes and WADF’s andmanage pricing system errors
• Provide weekly and monthly priceconfirmations with counterparties to ensure alignment prior to cheque exchange
• Resolve price discrepancies that mayarise from daily invoiced deals
• System entry and correction as required(STORM)
• Provides the Marketing team supportincluding PO/PR admin support in Maximo and liaison with Supply Chain Managementas required;
• Confirms broker invoices and completesmonthly reconciliation;
• Supports the approved GTC and nettingagreement list;
• Manages online data room by addingcontracts, long term agreements, and security;
• Builds and maintains effective workingrelationships with Management;
• Supports collaboration within andoutside the Marketing function to ensure exceptional stakeholder serviceinternally and externally;
• Administration of the Calgary officelocation with direction from Manager – Marketing including:
• Distribution of incoming mail
• Ordering of office supplies, oversightof kitchen and liaison with building maintenance
• Administer access cards and employeeoffboards
• Assist with set up for ExecutiveLeadership Committee (ELC) meetings
• Provide technical support with regardsto teleconferencing/web meetings, and printer troubleshooting
• Coordination of office moves
• Liaison between NWR and PropertyManagement company
• Coordinationof Calgary office social activities in alignment with the refinery.
• Co-chair Calgary Health, Safety andEnvironment (HSE) Committee:
• Coordinates semi-annual HSE meetings
• Administer the building safety programthrough the WPS app ensuring all staff have access to emergency training
• All other duties as assigned.

Requirements:

• Understands, creates and maintains avisible commitment to process and personal safety, as well as the safety ofothers; adheres to NWR’s Core Competencies to drive results and a highperforming culture;
• 5+ years of administrative experience; Broadrange of experience in administrative and organizational roles;
• Proficiency in MS office suite,specifically Word, PowerPoint and Excel, efficient and accurate data entryskills;
• Excellent attention to detail andorganizational skills; motivated and energetic with the ability to multi-taskand work independently;
• Ability to analyze and resolve problemsin a steady-paced environment, responding to multiple internal and externalstakeholders;
• Must be a team player; willing tocontinuously and proactively collaborate, share, and seek information andguidance.

NWR Employees are highlyvalued, and their contributions are rewarded with:

• Excellent Compensation
• Attractive Incentive
• Group Savings Program
• Health and Dental Care
• Vision Care
• EFAP
• Paid Time Off
• Growth and Development Opportunities
• Strong Safety and High Performance Team Culture

Wethank all applicants for their interest in opportunities with NWR, however onlythose selected for an interview will be contacted.

No phone calls, emails orunsolicited agency resumes please.

About Us

NorthWest Redwater Partnership (NWR) is a 50/50 partnership betweenCanadian Natural Resources Limited and the Alberta Petroleum MarketingCommission. NWR owns andoperates the Sturgeon Refinery.

The Sturgeon Refinery is the first ofits kind built in Canada in over 35 years. Designed to minimizeour environmental footprint,we believe it’s our responsibility to be an industry leader as the worldtransitions to cleaner, greenerenergy sources.