Executive Advisor & Office Manager

WorkInCulture; Calgary; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established arts development authority is seeking a dedicated executive advisor and office manager to provide strategic support to the President and CEO. This vital role involves managing administrative tasks, facilitating board communications, and ensuring a well-resourced office environment. The successful candidate will play a key role in fostering a collaborative and inclusive workplace that values diversity and accessibility. Join a passionate team committed to enhancing the creative life of Calgary through the arts, making a meaningful impact in the community.

Qualifications

• Experience in providing administrative support to executives.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support for the president and CEO.
• Manage board meeting logistics and communication.
• Supervise the Digital Specialist and office resources.

Skills

Administrative Support

Calendar Management

Meeting Planning

Communication Skills

Team Management

Education

Bachelor's Degree

Tools

Office Software

Digital Communication Tools

Job description

We acknowledge that the land we gather on, Mohkinsstsis, is the ancestral territory of the Siksikaitsitapi — the Blackfoot people — comprising the Siksika, Kainai and Piikani Nations, as well as Treaty 7 signatories, the Tsuut’ina Nation and the Îyârhe Nakoda Bearspaw, Chiniki and Goodstoney First Nations. Today this land is home to the Otipemisiwak Métis Government Districts 5 and 6 as well as many First Nations and Inuit from across Turtle Island.

We acknowledge that there has been art, music, dance, storytelling and ceremony on this land since time immemorial and it is in the spirit of this land and its people that we do our work.

Application Assistance

Calgary Arts Development is committed to open, fair and transparent processes. We recognize that the job application process can create barriers to access for many who are interested in applying. Our job calls are written in English, shared online and require applicants to email their applications in English. This creates technological, linguistic, communication and cultural barriers, to name a few.

In recognition of these barriers, eligible applicants can request assistance to help reduce some of the costs associated with preparing and submitting a job application. Our Applicant Support & Accessibility Policy is available for applicants who may need support from staff, or financial assistance to access support from someone outside of Calgary Arts Development. Please see the end of the document for more information or reach out directly by emailing [e-mail].

Employment Equity Statement

Calgary Arts Development is an equal opportunity employer and employs people without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, physical and/or mental abilities.

While remaining alert and sensitive to the issue of fair and equitable treatment for all, Calgary Arts Development has a special concern with the participation and advancement of members of designated groups that have traditionally been disadvantaged in employment: Black, Indigenous, people of colour, immigrants and newcomers, persons with physical or mental disabilities, and members of the 2SLGBTQIAP+ community.

It is important to note that our office in the Edison downtown is not fully accessible, although it is wheelchair accessible and has an accessible gender-neutral washroom. We are not presently equipped with technology that supports those with hearing or visual impairments. While we seek to be more accessible in the future, we feel it is important to be transparent about the limitations of our workplace as it is at present.

Who Are We?

Calgary Arts Development is our city’s designated arts development authority. We provide grant investments to hundreds of arts organizations, individual artists and groups, and lead the public art program. We value relationships, generosity, reciprocity, plain language and curiosity.

We believe the arts have the power to build our city. Through the arts development strategy, Living a Creative Life, our vision is a creative, connected, prosperous Calgary where every resident has the opportunity to live a creative life. We foster a sustainable and resilient arts sector and support arts-led city building.

Strong relationships are central to our work and will be particularly central to this role. We honour artists and believe that art is a critical component that benefits the public good. We welcome new introductions and partnerships with artists and arts organizations as well as with others whose work may be outside the arts who are trying to make our city great through living a creative life.

Our team has been working towards creating shared environments where all people can feel safe, heard and validated. A sensitivity to the lived experiences of diverse, marginalized and equity-seeking people is very important as we continue valuing equity, diversity, inclusion and accessibility in all aspects of our work.

The Role

We are recruiting a full-time executive advisor and office manager to join our team. This position is responsible for strategic and administrative support for the President and CEO and the board of directors, as well as managing the wellbeing of our office in downtown Calgary.

Accountabilities:

• Administrative support for the president and CEO, including calendar management, meeting planning and logistics, meeting note taking and action item tracking.
• Act as recording administrator for the board of directors, which includes maintaining and communicating an annual calendar of board meetings and activities, attending and minuting meetings, planning and logistics, and ensuring the timely distribution of meeting materials.
• Acts as a principal staff point of contact for the board of directors, maintaining a positive and productive relationship with directors while providing resources, information and support.
• Maintain a supportive work environment and a well-managed, fully resourced office space (both physical and virtual) for the entire Calgary Arts Development team.
• Supervision of the Digital Specialist position, managing the technological resources (hardware and software) required for employees and contractors.
• Work with Calgary Arts Development staff to ensure that the values of Truth and Reconciliation and equity, diversity, inclusion and accessibility are embedded in our office work environment and practices.