Contracts Administrator/Purchasing Supervisor

BRAYA Renewable Fuels; Come By Chance; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Discretionary bonus

Flexible benefits

Company pension plan

Disability coverage

Virtual care

EAP

On-site parking

Employee events

Job summary

BRAYA Renewable Fuels is seeking a Contracts Administrator / Purchasing Supervisor to join our Come By Chance refinery in Newfoundland and Labrador. You will administer contracts for goods and services, coordinate with internal stakeholders and contractors, and monitor terms, schedules, and invoicing to support refinery operations.

The ideal candidate has post-secondary education in procurement or related field, 3–5 years of contract administration experience, and at least 2 years in a

Qualifications

• Post-secondary education in Procurement, Supply Chain Management, Contract Management, or a related field.
• 3–5 years of experience in contract administration, procurement, supply chain, project administration, or a related role.
• Minimum 2 years supervisory experience.
• Experience working in an industrial, manufacturing, energy, oil and gas, or refinery environment is considered an asset.
• Experience administering service, maintenance, construction, or project-related contracts is preferred.
• Strong understanding of contract terms, documentation, and commercial processes.
• Experience reviewing invoices, purchase orders, change orders, and supporting documentation.
• Strong proficiency with Microsoft Office, particularly Excel and Word.

Responsibilities

• Administer contracts and procurement from award through completion, ensuring contractual requirements, deliverables, and timelines are monitored and maintained.
• Coordinate with internal stakeholders and contractors to support contract execution and ongoing administration.
• Monitor contract terms, including scope, schedules, pricing, payment terms, insurance, bonds, and other contractual requirements.
• Maintain accurate and up-to-date contract documentation, records, correspondence, and reporting.
• Review contractor invoices and supporting documentation to verify compliance with contract terms and approved work.
• Track contract commitments, expenditures, changes, and outstanding items.
• Assist with contract amendments, change orders, extensions, and close-out activities.
• Support the procurement process by coordinating documentation and ensuring contract information is accurately captured.
• Liaise with contractors and service providers regarding contractual requirements, documentation, and administrative matters.
• Identify and elevate potential contractual issues, discrepancies, delays, or risks to the appropriate stakeholders.
• Support contractor onboarding and ensure required documentation is received and maintained.
• Assist with contractor performance tracking and reporting.
• Prepare reports, summaries, and other documentation related to contract status and performance.
• Ensure contract records are maintained in accordance with company procedures and applicable requirements.
• Support audits and provide contract documentation as required.
• Promote a strong culture of safety, integrity, accountability, and compliance.

Skills

Contract management

Procurement

Vendor management

Communication skills

Time management

Education

Post-secondary education in Procurement, Supply Chain Management, Contract Management, or related field

Tools

Microsoft Excel

Microsoft Word

Procurement systems

Contract management systems

Job description

Contracts Administrator/Purchasing Supervisor

Full Time Regular Finance Come By Chance, NL, CA

3 days ago Requisition ID: 1072

We've proudly remained a vital employer to Newfoundland and Labrador for the past 30 years. Diversity and inclusion are essential to our business. One of our key strengths as a Company is the diverse range of people we employ, reflecting the range of countries, cultures, and contexts that represent the global nature of our business.

Our refinery is a newly repurposed plant in Come by Chance, Newfoundland. The refinery’s strategic location enables us to source low-carbon intensity feedstocks from anywhere in the world while delivering sustainable fuels to low-carbon markets. We are one of the world's most significant renewable diesel and sustainable aviation fuel production facilities in the world. We are poised to meet the growing global demand for renewable fuels.

Join our highly skilled team and become leaders in a world-class production facility.

Contracts Administrator / Purchasing Supervisor

Braya Renewable Fuels is seeking a Contracts Administrator / Purchasing Supervisor to join our team at the Come By Chance refinery. Reporting to the appropriate department leadership, the Contracts Administrator/Purchasing Supervisor will support the effective administration, coordination, and monitoring of contracts for goods and services required to support refinery operations, maintenance, projects, and other business activities.

The successful candidate will work closely with Procurement, Operations, Maintenance, Engineering, Finance, contractors, and other internal stakeholders to ensure contracts are administered effectively, accurately, and in accordance with company requirements.

Required Qualifications:

• Post-secondary education in Procurement, Supply Chain Management, Contract Management, or a related field.


• 3–5 years of experience in contract administration, procurement, supply chain, project administration, or a related role.


• Minimum 2 years supervisory experience.


• Experience working in an industrial, manufacturing, energy, oil and gas, or refinery environment is considered an asset.


• Experience administering service, maintenance, construction, or project-related contracts is preferred.


• Strong understanding of contract terms, documentation, and commercial processes.


• Experience reviewing invoices, purchase orders, change orders, and supporting documentation.


• Strong proficiency with Microsoft Office, particularly Excel and Word.


• Experience with procurement, or contract management systems is considered an asset.


• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.


• Excellent written and verbal communication skills.


• Strong attention to detail and demonstrated ability to maintain accurate records.


• Ability to work effectively with employees, contractors, vendors, and other stakeholders.


• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive contractual information.

Primary Duties and Responsibilities:

• Administer contracts and procurement from award through completion, ensuring contractual requirements, deliverables, and timelines are monitored and maintained.


• Coordinate with internal stakeholders and contractors to support contract execution and ongoing administration.


• Monitor contract terms, including scope, schedules, pricing, payment terms, insurance, bonds, and other contractual requirements.


• Maintain accurate and up-to-date contract documentation, records, correspondence, and reporting.


• Review contractor invoices and supporting documentation to verify compliance with contract terms and approved work.


• Track contract commitments, expenditures, changes, and outstanding items.


• Assist with contract amendments, change orders, extensions, and close-out activities.


• Support the procurement process by coordinating documentation and ensuring contract information is accurately captured.


• Liaise with contractors and service providers regarding contractual requirements, documentation, and administrative matters.


• Identify and elevate potential contractual issues, discrepancies, delays, or risks to the appropriate stakeholders.


• Support contractor onboarding and ensure required documentation is received and maintained.


• Assist with contractor performance tracking and reporting.


• Prepare reports, summaries, and other documentation related to contract status and performance.


• Ensure contract records are maintained in accordance with company procedures and applicable requirements.


• Support audits and provide contract documentation as required.


• Promote a strong culture of safety, integrity, accountability, and compliance.

Physical Demands:

By applying for this job, you acknowledge and understand that regular requirements and demands of this job include (but are not limited to):

• Working from desk on a computer for extended periods of time


• Regularly lifts/moves object up to 15 lbs

Here are some of the many perks of working with us:

• Competitive salary and the potential for a discretionary bonus


• Comprehensive Flexible Benefits including Health and Dental, Life insurance Accounts


• Company Pension Plan with employer matched contributions


• Short-Term and Long-Term Disability Plans


• TELUS Health Virtual Care


• Employee and Family Assistance Program


• On-site parking


• Employee appreciation events

Braya is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.