Contract Administrator

Kelly Professional & Industrial; Town of Bonnyville; On-site; CAD 70,000 - 100,000; Full time

Job summary

Kelly Services is recruiting an experienced Contracts Administrator for an oil & gas client in Bonnyville, AB. This is a full-time 24-month contract with a potential extension.

The role requires overseeing contract terms, timely PO placement, contractor compliance, and robust KPI reporting. Candidates should have extensive contract administration experience in industrial settings and strong procurement knowledge.

Qualifications

• 10+ years of experience in contract administration in service-contractor environments.
• Experience in large corporate or complex organizations.
• Experience in field/industrial environments, including remote locations.
• Experience with developing businesses and LANCOs.
• Experience engaging with contractors in developing country environments.

Responsibilities

• Participate in pre-qualification and contractor selection.
• Liaise with Procurement to ensure required contract documents are in place.
• Participate in contract handover between Procurement and Business Line.
• Initiate and facilitate contract kick-off meetings with Contractors.
• Coordinate and manage contractor interface and performance across the contract life cycle.
• Establish and maintain an Active Contractor Tracking Database.
• Provide monthly KPI reporting on contract stewardship and compliance.

Skills

Contract administration

Large organization experience

Field/industrial experience

LANCOs / Landowner Companies

Contractor engagement

Safety culture

Procurement knowledge

English communication

Tools

MS Office

Job description

Kelly Services is pleased to be recruiting for an experienced Contracts Administrator for our client in Bonnyville, AB, a leader in the oil & gas industry. This is a full time 24 months contract with a possibility of extension.

Your best career move could be just around the corner!!!

MAIN FUNCTIONS

Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

KEY RESPONSIBILITIES

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place
• Participate in contract handover between Procurement and Business Line
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with Contractor to develop a joint Interface Management Plan
• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
• Responsible for stewarding contractor interface activities throughout contract life cycle
• Participate in service planning and develop contract strategy
• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line
• Establish and maintain the Active Contractor Tracking Database
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
• Link to other business lines to share best practice
• Coordinate and conduct Contractors Site Assessment
• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)
• Report Contractor performance to OIMS 8-1 System Owner and Administrator
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
• Assist with coordinate Level 5 Annual Contractor Safety Forum
• Assist Contract Owner in performing suspension and/or termination to contracts
• Initiate and ensure contract completion and close out with contractor

SKILLS AND QUALIFICATIONS

• 10+ years’ experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience and confidence working in field or industrial environments, including remote locations.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multi-cultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability to work independently

About Kelly Services

At Kelly, we believe in the strength of relationships rather than transactions. That's why we are committed to placing job seekers among the best employers in Canada and around the world. Our positions range from entry levels to manager levels on a temporary or permanent basis.

What Do We Offer You?

• Opportunity to work for a multinational corporation
• Prompt weekly paychecks via direct deposit
• Modern and clean work environment
• Ability to enroll for benefits after 90 days
• Free training and continuous learning opportunities via our Kelly Learning Center (online)