Contracts Administrator

Ledcor Construction, Inc.; Vancouver; Hybrid; CAD 48,000 - 67,000; Full time

Job summary

An established industry player is seeking a Contracts Administrator to enhance their Contract Management operations. In this pivotal role, you will support the onboarding of subcontractors, draft various agreements, and maintain essential records. Your organizational skills and attention to detail will be crucial in ensuring compliance with contractual requirements while managing multiple priorities in a fast-paced environment. This hybrid position offers a dynamic work culture recognized for its commitment to diversity and inclusion, making it an exciting opportunity for those looking to grow in the telecommunications sector.

Benefits

Competitive total rewards package

Opportunities for skill development

Diversity and inclusion initiatives

Flexible work arrangements

Qualifications

• 2+ years of experience in administrative support with contracts preferred.
• Strong verbal and written communication skills are essential.

Responsibilities

• Administers subcontractor onboarding and maintains databases.
• Drafts and prepares templated contracts and agreements.

Skills

Administrative Support

Contract Management

Record Management

Communication Skills

Organizational Skills

Education

2+ years of experience in administrative support

Tools

Microsoft Word

Salesforce

Adobe Programs

Microsoft Excel

SharePoint

Conga

Job description

Description

As the Contracts Administrator, you are responsible for providing essential support to ensure effective Contract Management operations. Your responsibilities include the onboarding of subcontractors, drafting templated subcontracts, work orders, amending agreements, leases and NDAs, reviewing insurance certificates, and managing records and databases.

Apply Now! Join our Technical Services team in Vancouver, BC today!

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Essential Responsibilities:

• Administers subcontractor onboarding processes and coordinates with other internal stakeholders and groups which form part of this process.
• Supports with the maintenance of subcontract databases, including uploading executed documents and tagging them with the appropriate data points.
• Drafts and prepares templated subcontracts, work orders, amending agreements for internal approvals and execution.
• Reviews and tracks subcontractor onboarding documents, including insurance documentation, to ensure completeness and compliance with contractual requirements.
• Uploads and logs executed client contracts as provided by Operation Teams.
• Generates quarterly reports of client contracts approaching expiration and distributes these reports to applicable internal teams to action.
• Drafts templated NDAs as requested by Operations and coordinates electronic signatures.
• Drafts templated commercial leases and coordinates electronic signatures.
• Assists in reviewing quarterly Subcontractor Paid report to verify subcontractor compliance and notifies Project Teams of any deficiencies identified.

Qualifications:

• Minimum 2 years of experience in an administrative support role working with contracts and/or certificates of insurance (construction, architectural, engineering and/or commercial development industry preferred).
• Experience in electronic record management.
• Ability to manage records effectively and maintain strict confidentiality when necessary.
• Strong verbal and written communication skills, including the ability to work independently and seek guidance as needed.
• Excellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment.
• Familiarity with Microsoft Word is required.
• Knowledge of telecom construction industry is an asset.
• Familiarity with other Microsoft programs, Salesforce, and Adobe Programs (i.e. Excel, SharePoint, Adobe Pro, Conga) is an asset.

Work Conditions:

• This is a hybrid work position where you may be required to be in office multiple times a week.

Compensation

$48,800.00 – $67,000 Annually

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education, and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental, and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor, we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion, and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.

For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

1055 West Hastings St, Vancouver, BC