Contracts Administrator

Randstad Canada; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Consultant Contracts Administrator for a hybrid role in Toronto. This dynamic position involves managing consultant contracts, preparing legal documents, and collaborating with project teams to ensure compliance and efficiency in contract processes. With a focus on organization and communication, the ideal candidate will thrive in a collaborative environment, working closely with internal teams and external partners. If you have a paralegal background and a passion for contract management, this is an exciting opportunity to contribute to impactful projects in the architecture and design sector.

Qualifications

• 5-7 years of experience in contract management, preferably in construction.
• Strong background in legal documentation and compliance.

Responsibilities

• Draft and manage consultant contracts and legal documents.
• Collaborate with teams on Client/Architect agreements.

Skills

Contract Management

Legal Document Preparation

Communication Skills

Organizational Skills

Education

Paralegal Certification

Bachelor's Degree in Law or Related Field

Tools

RAIC

OAA

AIA

AIBC

Job description

Consultant Contracts Administrator (Maternity Leave Coverage)

Toronto, ON | Hybrid (4 days/week in office)

6-month contract, with potential for extension

A leading architecture and design firm is seeking a Consultant Contracts Administrator to join its Toronto office on a contract basis. This is a key role responsible for managing consultant contracts, supporting legal document preparation, and working closely with project teams to ensure smooth and compliant contract processes.

This is a hybrid position, requiring four days per week in the office with a flexibility to work from home on Friday.

Key Responsibilities

• Draft, review, and manage consultant contracts and related legal documents
• Collaborate with internal teams on Client/Architect agreements
• Redline contracts for negotiation and coordinate with external consultants
• Interpret and review legal documents including RFPs and IT contracts with Project Architects
• Maintain a consultant contract tracking system and generate monthly status reports
• Ensure accurate digital filing of draft and signed contracts
• Work with platforms such as RAIC, OAA, AIA, and AIBC for contract preparation
• Stay informed on legislative changes and ensure contract compliance
• Liaise with external legal counsel and insurance providers as needed

Qualifications

• Paralegal or legal background is a must have.
• 5–7 years of relevant experience, ideally within the construction or professional services industries
• Excellent communication skills—both written and verbal
• Strong organizational skills and ability to collaborate across all levels of the organization

If you're experienced in contract management and looking for a dynamic and collaborative environment, we’d love to hear from you.