Senior Contracts Administrator

Kiewit; Oshawa; On-site; CAD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a Senior Contracts Administrator to oversee commercial agreements and contract management. This pivotal role involves collaborating with project teams, ensuring compliance, and maintaining accurate documentation. The ideal candidate will possess a strong background in contract administration and legal interpretation, with proficiency in Microsoft Office. Join a dynamic team that values leadership, analytical skills, and effective communication, while enjoying a comprehensive benefits package that supports your well-being and career growth. If you're ready to make a significant impact in the nuclear sector, this opportunity is for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Wellness Programs

Life Insurance

Disability Insurance

Retirement Plans with Matching

Paid Time Off

Qualifications

• Bachelor’s degree or equivalent in relevant fields.
• Experience in drafting and administering contracts.
• Understanding of legal documents and contract administration.

Responsibilities

• Manage commercial agreements and contract administration.
• Draft and amend contracts and commercial agreements.
• Coordinate with subcontractors and project teams.

Skills

Contract Administration

Legal Document Interpretation

Microsoft Office

Analytical Skills

Interpersonal Skills

Leadership Skills

Time Management

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Law

Bachelor's Degree in Communications

Bachelor's Degree in Paralegal

Bachelor's Degree in Engineering

Tools

SAP

Job description

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Home District/Group: Kiewit Nuclear Solutions

Department: Supply Chain Management

Market: Nuclear

Employment Type: Full Time

Position Overview

The Senior Contracts Administrator will play a crucial role in managing commercial agreements, contract administration, and financial oversight. Reporting to the Commercial Manager, this position ensures accurate documentation, compliance with corporate policies, and coordination with subcontractors.

District Overview

Kiewit Nuclear Solutions is a full-service engineering, project management, and construction provider operating across North America. Our experience spans all aspects of the nuclear market, from carbon-free, small modular reactors to Department of Energy science, environmental, and nuclear security mission capabilities. We operate in the power utility, renewable energy, industrial, and infrastructure markets.

Location

The position will be based on our project in Darlington, ON.

Responsibilities

1. Review commercial agreements, including requests for quotation, requests for proposals, confidentiality agreements, pre-bid agreements, purchase orders, subcontracts, contracts, consortium agreements, joint venture agreements, and make recommendations to operating staff during various project phases.
2. Work closely with the Project Manager and Project Team.
3. Liaise with the subcontract formation team on commercial issues and coordinate handover of completed subcontract packages at award.
4. Draft or amend contracts and commercial agreements.
5. Create project-specific contract administration tools, policies, and procedures.
6. Support the Contracts Manager or Legal/Commercial group.
7. Assist project staff with interpretation and application of contract documents, including changes and claims.
8. Guide and liaise with team members on contract matters.
9. Facilitate payments to subcontractors, including processing and verification of progress billings and back charges.
10. Work with other teams to prepare monthly project financial reports.
11. Review cost reports timely.
12. Document significant project events.
13. Monitor and maintain change order logs.
14. Ensure contract team is aware of due dates.
15. Coordinate and prepare claims as required.
16. Draft notices of change or events requiring client notice.
17. Manage performance security for subcontractors.
18. Conduct financial reviews of subcontractors prior to award.
19. Serve as main contact for contract communication with subcontractors.
20. Coordinate meetings and deliverables with subcontractors.
21. Collaborate with other functions on subcontractor deliverables.
22. Provide commercial updates during site meetings.
23. Coordinate with Legal department as needed.
24. Transmit documents to clients.
25. Assist in preparing reports with the Contract Manager.
26. Set and monitor vendors’ KPIs and performance.
27. Conduct quality control on all client documents.
28. Prepare packages for management signatures.
29. Update change order and commercial action logs.
30. Provide updates on contract changes and correspondence for reports.
31. Document and circulate changes to templates and affected parties.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Law, Communications, Paralegal, or Engineering.
• Understanding of legal documents, contracts, and interpretation.
• Knowledge of contract administration procedures.
• Experience in drafting and administering contracts.
• Proficiency in Microsoft Office, especially Word.
• Experience with SAP is an asset.
• Sound judgment and leadership skills.
• Good interpersonal and analytical skills.
• Willingness to travel 10-15% to project sites or offices.
• Ability to work in a fast-paced environment.
• Strong planning and time management skills.

Other Requirements:

• Reliable attendance.
• Ability to meet deadlines and work productively.
• Effective communication with team and stakeholders.
• Adherence to safety policies and instructions.
• Availability to work during normal hours, with overtime and weekends as needed.
• Ability to work at various locations with varying conditions.

We offer a comprehensive benefits package including top-tier medical, dental, vision, wellness programs, life insurance, disability, retirement plans with matching, and paid time off.

We are committed to equal employment opportunity and diversity, and support veteran and military hiring.

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