Contracts Administrator

Janicki; Richmond; On-site; CAD 115,000 - 153,000; Full time

Benefits offered by this job

Health insurance

401k matching

Paid time off

Job summary

Janicki Industries is seeking a Contracts Administrator to oversee contract execution, maintain records, and support the Program Business team. The role requires strong communication, attention to detail, and familiarity with manufacturing processes and SAP.

You will manage negotiations, compliance, and documentation, while coordinating with Legal and Management to mitigate risks and ensure on-time deliverables.

Qualifications

• Bachelor’s degree or equivalent industry experience is required.
• 4+ years of contracts administration experience in manufacturing, engineering, or aerospace.
• Knowledge of contract types: FFP, Time & Materials, Cost Plus Fixed Fee, Cost-Plus Award Fee.
• Experience with FAR/DFARS requirements.
• Active DOD Secret clearance required.
• Experience in aerospace industry.
• Exposure to ISO 9001/AS9100 quality standards related to document control.
• Experience redlining and coordinating approvals with Legal/Management.
• Ownership of proposal compliance checklists and submission portals.
• Advanced dashboards/trackers in Excel or Power BI for deadlines/deliverables.
• Advanced proficiency in Microsoft Office, SAP, SQL reporting, and related tools.
• Excellent English communication, including presenting to executives.

Responsibilities

• Interface with customers on contractual issues and perform contract execution activities.
• Monitor contract and program to ensure obligations are understood.
• Assist in contract proposal preparation, negotiations, and administration.
• Review terms to assess risks in financial terms, delivery, IP, and termination provisions.
• Review RFQs to identify submission requirements and compliance obligations.
• Prepare written communications for internal and external customers.
• Ensure timely delivery of contractual deliverables and invoices.
• Understand business systems, procedures, and processes for seamless integration.

Skills

Contract negotiations

Contract administration

Documentation control

Communication skills

Attention to detail

Deadline management

Microsoft Word/PowerPoint/Excel

Education

Bachelor’s degree or equivalent experience

Tools

SAP

SQL reporting

Power BI

Job description

Position Description

The Contracts Administrator is responsible for reviewing customer contracts, maintaining accurate records and customer data, and supporting daily activities within the Program Business team. This role requires strong communication skills and a solid working knowledge of Janicki Industries’ manufacturing processes, standard products, accounting procedures, and sales workflows.

The ideal candidate thrives in a fast‑paced, dynamic environment, can effectively manage shifting priorities, and consistently maintain confidentiality when handling both internal and external customer information.

The following essential job functions are performed as a Contracts Administrator

• Act as the primary interface with the customer for contractual issues; perform contract execution activities, ensure proposal compliance, maintain document control, and coordinate with customers.
• Monitor contract and associated program to ensure that contractual obligations are communicated and understood.
• Participate in contract proposal preparation, contract negotiations, contract administration, and customer contract activities to manage assigned contracts in accordance with company policies, legal requirements, and customer specifications.
• Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.
• Review incoming RFQs to identify submission requirements and highlight compliance obligations.
• Prepare and manage written communications with internal and external customers for assigned contractual matters.
• Ensure timely delivery of all contractual deliverables and submission of invoices.
• Understands Janicki Industries' business systems, procedures, and processes, ensuring seamless integration
• Self‑motivated and detail‑oriented, with strong organizational, written, and verbal communication skills
• Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR
• Thrives under pressure while meeting multiple deadlines efficiently
• Must have excellent communication skills, both verbal and written in the English language
• Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job
• Perform other duties as assigned

Qualifications

This position may require the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreement to enter a Continuous Evaluation program.

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

Education/Experience

• Bachelor’s degree or equivalent industry experience is required
• 4+ years of experience in contracts administration, proposal/compliance, or business management within a manufacturing, engineering, or aerospace environment
• Knowledge of multiple contract types including Firmed Fixed Price (FFP), Time & Materials, Cost Plus Fixed Fee or Cost-Plus Award Fee
• Experience with FAR/DFARS requirements
• Active DOD Secret clearance required
• Experience in the aerospace industry
• Exposure to quality management standards (e.g., ISO 9001, AS9100) as they relate to document control and records
• Experience redlining and coordinating approvals with Legal/Management
• Prior ownership of proposal compliance checklists and submission portals
• Advanced skills building dashboards/trackers in Excel or Power BI for deadlines and deliverables
• Advanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business tools
• Exceptional verbal and written communication skills in English, with experience presenting to executives, managing customer relations, and negotiating contracts

Detailed Wage Information

Wage range for this role is between $83,000 - $110,000 plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts, off-site work, and access pay. The range provided is Janicki’s estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilities.

Benefits

• Medical, Dental, and Vision insurance with employer contribution
• Disability insurance as well as Life/AD&D insurance
• HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
• 401k with employer matching
• Paid time off and paid holidays (including two floating holidays)
• Education reimbursement program
• Several shift options
• Premium pay for off-shifts
• Premium pay for security clearance if applicable

Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.

Applicants or employees wishing to view a copy of Janicki Industries’ Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at [phone].

As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.