Contracts Administrator

Agilus Consulting Group; Calgary; On-site; CAD 55,000 - 76,000; Full time

Job summary

Agilus by Synergie in Calgary, Alberta seeks a proactive Contracts Administrator to support large-scale infrastructure projects. The role focuses on contract documentation, procurement processes, stakeholder communications, and post-award activities within oil and gas.

This 12-month contract, with a schedule through December 2028, offers potential for extension and growth in a major project environment. Work alongside cross-functional teams to ensure governance and compliant project delivery.

Qualifications

• Post-secondary education in Supply Chain Management, Business Administration, Commerce, or a related discipline.
• Minimum 5 years of experience in contract administration, procurement, supply chain, or project support roles.
• Experience supporting major capital projects within oil & gas, pipeline, energy, industrial, construction, or infrastructure sectors.
• Strong understanding of procurement processes, contract documentation, and contract administration best practices.
• Knowledge of industry standards and commercial contracting principles.
• Excellent organizational skills with the ability to manage multiple priorities and tight deadlines.
• Strong communication and stakeholder management skills with the ability to build collaborative relationships across all levels of an organization.
• High attention to detail with a commitment to producing accurate, high-quality work in a fast-paced environment.

Responsibilities

• Provide contract administration and coordination support for major project contract deliverables.
• Maintain procurement and contract records, ensuring documentation is complete, organized, auditable, and compliant.
• Support the administration of RFx processes, including document control, bidder communications, and evaluation records.
• Assist with post-award contract activities, including contract setup, correspondence tracking, change management documentation, and reporting requirements.
• Coordinate invoice processing, payment support activities, and contract performance documentation.
• Track contractual obligations, compliance requirements, action items, and project deliverables to support project schedules.
• Collaborate with internal stakeholders to ensure consistent contract execution and adherence to governance standards.
• Manage sourcing and contracting activities for lower-complexity services and equipment requirements.

Skills

Contract administration

Procurement

Stakeholder management

Documentation

Communication

Education

Post-secondary education in Supply Chain Management, Business Administration, Commerce, or a related discipline

Job description

Are you a detail-oriented contracts professional who thrives in a fast-paced environment? We are seeking a proactive Contracts Administrator to support large-scale infrastructure projects. Agilus by Synergie is recruiting for a Contracts Administrator in the oil and gas industry in Calgary, Alberta. In this role, you will play a critical part in managing contract documentation, procurement processes, stakeholder communications, and post-award contract administration activities while collaborating with multidisciplinary teams.

This is an initial 12-month contract, with the project currently scheduled through December 2028, offering the potential for a long-term engagement and career growth within a major project environment. Total rewards:$40.00 - $55.00 hourlyInitial 12-month contract with strong potential for extension through 2028 and beyond.Opportunity to support high-profile, large-scale infrastructure projects with long-term project stability.Work alongside experienced professionals in Supply Chain, Engineering, Project Management, Legal, and Finance.Opportunity to develop expertise in major project contract administration and governanceDynamic role offering a mix of coordination, stakeholder engagement, and commercial support activities.Competitive compensation and the chance to make a meaningful impact on critical infrastructure development.

• Provide contract administration and coordination support for major project contract deliverables.
• Maintain procurement and contract records, ensuring documentation is complete, organized, auditable, and compliant.
• Support the administration of RFx processes, including document control, bidder communications, and evaluation records.
• Assist with post-award contract activities, including contract setup, correspondence tracking, change management documentation, and reporting requirements.
• Coordinate invoice processing, payment support activities, and contract performance documentation.
• Track contractual obligations, compliance requirements, action items, and project deliverables to support project schedules.
• Collaborate with internal stakeholders to ensure consistent contract execution and adherence to governance standards.
• Manage sourcing and contracting activities for lower-complexity services and equipment requirements.

• Post-secondary education in Supply Chain Management, Business Administration, Commerce, or a related discipline.
• Minimum 5 years of experience in contract administration, procurement, supply chain, or project support roles.
• Experience supporting major capital projects within the oil & gas, pipeline, energy, industrial, construction, or infrastructure sectors.
• Strong understanding of procurement processes, contract documentation, and contract administration best practices.
• Knowledge of industry standards and commercial contracting principles.
• Excellent organizational skills with the ability to manage multiple priorities and tight deadlines.
• Strong communication and stakeholder management skills with the ability to build collaborative relationships across all levels of an organization.
• High attention to detail with a commitment to producing accurate, high-quality work in a fast-paced environment.

This posting is for an active opening.