Contract Mailroom & Imaging Specialist (6 Months)

Aviso; Vancouver; On-site; CAD 46,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Excellent health, dental and insurance

Generous vacation time

Retirement plan contributions

Learning & development opportunities

Regular team events

Job summary

Aviso Wealth is hiring a Mailroom & Imaging Administrator for a 6‑month Operations role in Vancouver. You will handle mail, faxes and documents, scanning and routing to departments, while maintaining accurate records and strict protocol adherence.

The position requires daily collaboration with staff and external parties, and involves learning multiple functions within the team. Ideal candidates bring an English fluency, a detail‑oriented approach, and the ability to work in a fast-paced

Qualifications

• High School Diploma required.
• Minimum 1 year work experience in an office environment.
• Fluent English; bilingual French is an asset.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Strong organizational, time management and administrative skills.
• Strong customer service focus and ability to build relationships.
• Able to work under pressure in a fast-paced environment.

Responsibilities

• Receive, prepare, verify and scan all incoming documents, cheques, faxes and emails.
• Accurately distribute documents to the correct department.
• Assist with filing and location of original documentation.
• Ensure protocol is followed when processing and/or delaying requests.
• Be willing to learn numerous functions within the team.
• Send mail/couriers using Canada Post, FedEx and Purolator within daily pickup deadline.
• Process and distribute incoming cheques.
• Use Laserfiche, OSM, and Dataphile properly in compliance with policy.

Skills

Office administration

Document handling

English proficiency

Attention to detail

Education

High School Diploma

Tools

Laserfiche

OSM

Dataphile

Job description

Aviso Wealth is hiring a Mailroom & Imaging Administrator for a 6‑month Operations role in Vancouver. You will handle mail, faxes and documents, scanning and routing to departments, while maintaining accurate records and strict protocol adherence.

The position requires daily collaboration with staff and external parties, and involves learning multiple functions within the team. Ideal candidates bring an English fluency, a detail‑oriented approach, and the ability to work in a fast-paced