Contract & Close-out Coordinator | TORONTO

MARANT Construction Limited; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction firm in Toronto seeks a Contract and Close-out Coordinator to manage documentation and ensure proper project closures. The successful candidate will work closely with project managers, city officials, and contractors to facilitate efficient processes. Strong organizational skills and a client-centered approach are essential. This role is fundamental in achieving project success and timely closure.

Qualifications

• Client-centered and results-oriented.
• Ability to manage competing priorities and demanding deadlines.
• Strong leadership and teamwork skills.

Responsibilities

• Collaborate with contractors to collect project documentation.
• Coordinate with city officials for permit closures.
• Track deliverables and provide updates to stakeholders.
• Create and distribute close-out binders for projects.

Skills

Customer centered

Detail focused

Strong leader

Hyper organized

Problem solver

Individually responsible

Time management conscious

Results-oriented

Team-oriented

Hard-working and thorough

Job description

Overview

MARANT Construction Limited

We are a general contractor and construction management company, specializing in building beautiful designs in the corporate commercial interiors sector. For over 25 years, we have proudly served our many clients, big and small, across industries and regions. We are equally proud of our skilled and diverse team members, and our equitable and inclusive culture. We work hard, day in and day out, to make sure that we exceed the expectations of those we serve.

Position Summary

The Contract and Close-out Coordinator (CCO) works closely with the Project Managers and Site Supervisors. The CCO is responsible for collecting, recording, collating and finalizing all documents and paperwork related to properly closing jobs so that final invoicing can be issued. The successful CCO uses their understanding of construction building documents and / or academic training in an industry related course. This position requires someone who is client centered, results oriented, team focused, technically proficient, resourceful, hyper-organized, energetic, and able to manage competing priorities and demanding deadlines.

Responsibilities

• Ability to work efficiently and cooperatively with contractors, suppliers and others throughout various phases of the project, to achieve project success and collect relevant documentation for project files
• Interface with city building officials to facilitate the closing of permits
• Coordinate with City officials and Site Supervisors to schedule preliminary and final inspections
• Interface and coordinate with MARANT staff including Project Managers, Project Coordinators, Site Supervisors and Vice Presidents to update status of all current projects for start and completion timing
• Identification and tracking of deliverables
• Use a variety of methods to resolve issues and overcome delays in obtaining documents required to finalize files
• Create SharePoint folders of final close out binders for distribution; prepare and ship final close-out binders, as needed
• Communicate with Project Managers regarding delays in obtaining documents to collaboratively resolve roadblocks
• Escalate delays / issues to project Coordinator, Project Manager, and / or Vice President, as appropriate
• Provide updated communication regarding the status of the close-outs all parties involved including clients
• Update project logs and schedules to ensure target closing times are met
• Resolve client, contractor, and stakeholder issues by responding to questions and concerns, and ensuring enquiries are handled promptly and properly
• Direct paperwork and enquiries to the appropriate department if outside the close-out scope
• City wide travel may be required on occasion – i.e. pick up issued permits, drawings
• May be asked to assist in closing tenders at site locations on occasion, completing bid forms with final pricing on time according to the closing requirements

Qualifications

• Customer centered
• Detailed focused
• Internally motivated
• Strong leader
• Team-oriented
• Individually responsible
• Hyper organized
• Time management conscious
• Results-oriented
• Problem solver
• Hard-working and thorough
• Unquestionably reliable and trustworthy

Then this position might be for you. Submit your application to learn more about the position and company.

All employment services provided by MARANT Construction Limited shall follow the principles of dignity, independence, integration and equal opportunity.