Contract Administrative Support Worker

Kunuwanimano Child and Family Services; Timmins; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

OMERS pension

Health Plan

Vacation leaves

Career development

Job summary

Kunuwanimano Child and Family Services in Timmins, ON is seeking an organized administrative professional for a contract role (35 hours/week) lasting up to 7 months. You will handle mail, emails, scheduling, minutes, travel arrangements, and provide reception coverage.

The ideal candidate holds a post-secondary diploma in office administration and has 1–3 years of related experience, with strong planning, writing and interpersonal skills.

Qualifications

• 1–3 years related experience in office administration with progressive responsibilities.
• Must produce clear Criminal Record Check with Vulnerable Sector Screening.
• Ability to speak a First Nation language is an asset.
• Demonstrate strong planning, organizational and administrative skills.
• Valid G Ontario Driver’s licence; ability to travel; flexible hours; on-call as required.

Responsibilities

• Receives, reviews and screens mail, email, voicemail, telephone calls and faxes on behalf of the service team and exercises independent judgment where appropriate.
• Prepares and maintains documentation including emails, memos, letters, reports with accurate grammar and spelling.
• Arranges meetings and minutes; coordinates rooms and bookings; arranges travel and refreshments as needed.
• Plans/organizes conferences; coordinates travel arrangements for team members and clients.
• Provides coverage for Receptionist as required; works independently or as a team member.

Skills

Planning

Organizational skills

Administrative skills

Interpersonal skills

Written communication

Oral communication

Education

Post-secondary diploma/certificate in office administration

Job description

Location: Timmins, ON
Job type: Contract – 35 hours per week - Up to 7 months
Closing Date: September 08, 2026

What you will do in the role

• Receives, reviews and screens mail, email, voicemail, telephone calls and faxes on behalf of the service team and where appropriate exercises independent judgment.
• Prepares and maintains a variety of documentation on behalf of the service team including e-mails, memos, letters, reports, and related documents and ensures the accuracy of grammar and spelling.
• Arranges meetings and appointments; prepares agendas and takes and distributes minutes; coordinates all rooms and facilitates bookings as required; arranges room set-up; orders audio-visual materials and refreshments where necessary.
• Plan/organize various types of conferences.
• Coordinate travel arrangements, hotel accommodations, car rentals, bus travels, trainings/workshops, conference registrations for team members and clients as required.
• Provides coverage for the Receptionist as required.
• Ability to work independently and as a team member and willing to assume duties as may be required or directed by the Supervisor.

Just a few reasons to join Kunuwanimano Child and Family Services

• Opportunity to collaborate with a dynamic team with career growth across multiple departments.
• KCFS prides itself in providing its employees with job security, competitive wages, and a safe working environment.
• Training opportunities to support your success in the role.
• A defined contribution benefit pension plan (OMERS)
• Comprehensive Health Plan including Medical, Dental, Vision, Life and Disability Insurance
• Competitive vacation leaves

What you bring to the table

• Post-secondary diploma/certificate in office administration or equivalent; combination of education and experience may be considered.
• 1-3 years related experience in office administration with progressively responsible administrative responsibilities.
• Must produce clear Criminal Record Check with Vulnerable Sector Screening
• The ability to speak a First Nation language is considered a major asset.
• Demonstrate excellent planning, organizational, and administrative skills.
• Demonstrate excellent interpersonal skills to liaise with a variety of internal and external contacts, oral and written communication skills.
• Must possess a valid “G” Ontario Driver’s licence, be willing to travel, able to work flexible hours, able to work independently and provide on-call services when required.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process. We have a long-standing focus on diversity, equity and inclusion because we know it will make our agency a better place to work. Please note that preference will be given to qualified Indigenous applicants. Please self-identify. Meegwetch to all applicants, however only those selected for an interview will be contacted.