Contingent Workforce Program Manager

Flextrack Inc; British Columbia; On-site; CAD 70,000 - 110,000; Full time

Job summary

Flextrack is seeking a Program Manager to oversee centralized corporate recruitment and contractor procurement across client engagements. You will liaise with hiring managers to optimize contractor acquisition, guide implementation of the vendor management system, and act as the lead contact with staffing vendors for requisitions, screening, and onboarding.

Responsibilities include market knowledge sharing, rate card compliance, and regular operational reporting to executives.

Qualifications

• Provide recruitment subject matter expertise and guidance to hiring managers.
• Knowledge of recruiting metrics and compliance analysis.
• Excellent verbal and written communication skills.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Consult with hiring managers to ensure right skills are hired at competitive rates.
• Provide contractor market knowledge including availability and rate guidelines.
• Provide rate consultation and management to defined rate card.
• Distribute requisitions to staffing vendors through the VMS.
• Screen vendor resumes, coordinate interviews, and present offers; manage onboarding/offboarding documentation.
• Follow up with managers to ensure contract success and mitigate issues.
• Create and maintain candidate, client and job records in the VMS.
• Provide problem resolution for variances from processes.
• Support recruiters and vendors on contract recruitment and vendor management processes.
• Provide regular and ad-hoc operational reports and trend analyses for managers and executives.

Skills

Recruitment expertise

Vendor management

Stakeholder communication

Negotiation

Analytical skills

Communication

Time management

Problem solving

Tools

Vendor Management System (VMS)

Job description

As a Program Manager at Flextrack you will have operational responsibility for the centralized corporate recruitment and procurement of contractors within our clients. You will serve as a primary liaison with hiring managers to guide them through the contractor acquisition process and use of the vendor management system and will also act as the key point of contact with staffing vendors for requisition engagement, screening and hiring. You will be a provide recruitment subject matter expertise, user counselling, problem resolution, and management reporting.

Work Schedule: This position supports clients operating in the Pacific Time Zone (PT). Candidates must be available to work standard Pacific Time business hours.

Day to day you will:

• Consult with hiring managers to ensure managers are hiring for the right skills for their needs, and are able to obtain those resources at the most competitive rate
• Provide contractor market knowledge (including general availability of skills, rate guidelines, guidance on various legislative issues surrounding contingent workforce)
• Provide rate consultation and management to defined rate card
• Distribute requisitions to staffing vendors through the vendor management system (VMS)
• Vendor resume screening, interview coordination and offer presentation, negotiation, documentation completion for onboarding and offboarding
• Conduct regular follow up with managers to ensure contract success and to provide early mitigation of issues
• Create and maintain candidate, client and job records in VMS
• Provide problem resolution for any variances from the predefined system/process
• Support hiring managers and vendors on contract recruitment process and vendor management system
• Provide regular and ad-hoc operational reports and trend analysis for managers and executives on recruitment process, contractor procurement and staffing vendor effectiveness
• Assist in the development and definition of processes, documentation of processes, project plans etc.

It would be amazing if you have:

• An ability to target, recruit, and identify specific candidates for assigned recruitment initiatives
• Technical recruitment experience
• A strong understanding of recruiting metrics, report development and compliance analysis
• Excellent communication (verbal and written) skills; professional telephone presence
• Demonstrated interpersonal, consultative and negotiation skills
• Superior time management and organizational skills
• Ability to multi-task, solves problems, and work in a fast-paced environment

The Company:

Flextrack is a cloud-based VMS designed to optimize and integrate the modern workforce. We thrive in a fast-paced, collaborative environment where innovation drives real impact. Your ideas matter, and your contributions shape the future of workforce solutions.

We are committed to fostering an inclusive and accessible culture where everyone feels valued, respected, and supported. If you require an accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs.

Ready to make an impact? Learn more at Flextrack.com.