Project Administrator - Cape Breton Regional Health

Lindsay Construction; Sydney; On-site; CAD 42,000 - 65,000; Part time

Benefits offered by this job

Flexible hours

Competitive salary

Annual incentive

Health benefits

RRSP with 4% matching

Community events

Collaboration with senior personnel

Job summary

Lindsay Construction is seeking a Project Administrator to support the project team. You will work closely with the Construction Manager, Project Manager, Site Superintendent, and Project Coordinator to maintain records, manage documentation, and coordinate submittals.

Responsibilities include preparing meeting minutes, distributing documents, and assisting with monthly reports while ensuring clear communication with clients and subcontractors.

Qualifications

• Strong verbal and written communication skills.
• Ability to multitask to meet deadlines.
• Strong organizational, decision making, and time management skills.

Responsibilities

• Maintain accurate and up-to-date record logs (drawings, RFIs, CCNs, COs, directives) and advise project team.
• Establish and maintain contractor contact lists.
• Prepare and distribute project documentation to subcontractors, clients, and architects (shop drawings, COs, RFIs, etc.).
• Prepare and distribute meeting minutes.
• Create and maintain project files.
• Assist with monthly reports and correspond with clients/subcontractors.

Skills

Strong communication

Multitasking

Time management

Microsoft Office

Teamwork

Interpersonal skills

Education

Diploma in construction management or related field

Tools

Jonas

Prolog

Job description

Reporting to the Construction Manager, the Project Administrator will provide a support role to the project team as assigned. This may include, but is not limited to, the Construction Manager, Project Manager, Site Superintendent, and Project Coordinator.

Position Benefits

• Flexible working hours throughout the year (early “Lindsay Fridays”)
• Competitive salary
• Annual Incentive Plan
• Employee Health Benefits
• Group RRSP with 4% matching
• Frequent social and community-based events
• Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities

• Maintain accurate and up-to date record logs (for drawings, Vendor/Subcontractor list, Requests For Information (RFI), Contemplated Change Notices (CCN’s), Change Orders (CO’s), site directives), track and record responses through Jonas and Prolog, and advise Project Team
• Establish and maintain contractor contact lists
• Prepare and distribution of documentation to subcontractors, clients and architects as required (shop drawings, change orders, requests for pricing, request for information, etc.)
• Prepare and distribute meeting minutes
• Create and maintain project files
• Assist with preparation and distribution of monthly reports as required
• Correspond with clients and subcontractors via email and phone as required
• Archive project binders, drawings, and relevant documents for closed jobs
• Help maintain project drawings for the project team
• Coordinate submittals and gather all close out documents, including record drawings, and warranties for Operating and Maintenance Manuals

Job Requirements

• Strong verbal and written communication skills
• Ability to multitask to meet scheduled and unexpected deadlines
• Strong organizational, decision making, and time management skills
• Intermediate level computer skills with Microsoft Office
• Exceptional teamwork and interpersonal skills
• Related technical diploma or relevant experience
• Experience coordinating commercial construction projects is preferred
• Experience using Jonas and Prolog is an asset