Construction Administrative Coordinator

Workhoppers; Laurentides; On-site; CAD 38,000 - 52,000; Full time

Job summary

SIROY is seeking an administrative assistant to support management, project managers, accounting, and site teams in a Montreal-based environment. You will handle calls, emails, document formatting, filing, bid support, contracts, and vendor coordination to keep projects flowing smoothly.

The ideal candidate is reliable, organized, and pleasant, with strong French fluency, office software proficiency, and the ability to manage multiple tasks with accuracy and discretion.

Qualifications

• Experience in an administrative or coordination position.
• Strong organizational skills and attention to detail.
• Fluency in written and spoken French.
• Proficiency with office software and spreadsheets.
• Quick learner of new management systems.
• Ability to manage multiple requests without losing track of follow-ups.
• Clear and professional communication skills.
• Sound judgment and discretion.
• Proactive and solution-oriented.
• Ability to work independently while collaborating with the team.

Responsibilities

• Answer calls and emails and forward them to the appropriate individuals.
• Prepare, review, and format emails, letters, spreadsheets, and documents.
• Open and maintain project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders.
• Support project managers in preparing requests for proposals and monitoring bids.
• Prepare contracts and purchase orders using templates; collect and verify required documents from suppliers and subcontractors.
• Receive invoices, perform initial approval, and forward them to the appropriate parties.
• Collaborate with accounting to track approvals and payments.
• Schedule meetings, prepare documents, and record follow-ups.
• Monitor administrative deadlines and follow up with stakeholders as needed.
• Support the preparation of project closure files, including warranties and manuals.
• Order supplies and ensure the smooth operation of the office.
• Contribute to the improvement of tools, templates, and work methods.

Skills

Administrative experience

Coordination

French fluency

Office software

Spreadsheets

Attention to detail

Strong communication

Independent worker

Tools

Microsoft Office

Job description

SIROY is seeking an administrative assistant to support management, project managers, accounting, and site teams in a Montreal-based environment. You will handle calls, emails, document formatting, filing, bid support, contracts, and vendor coordination to keep projects flowing smoothly.

The ideal candidate is reliable, organized, and pleasant, with strong French fluency, office software proficiency, and the ability to manage multiple tasks with accuracy and discretion.