Condo Site Admin & Community Operations Pro

Duka Property Management Inc.; Mississauga; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Extended health benefits

Dental and vision coverage

Life insurance

Job summary

Duka Property Management Inc. is seeking a Site Administrator to handle day-to-day administrative support for a condo community. You will report to the Condominium Manager and assist owners, residents, and trades while keeping the property office organized and efficient.

The role emphasizes clear communication, problem-solving, and independent work. You will collaborate with on-site staff and contribute to smooth operations and excellent resident experiences.

Qualifications

• Strong written and verbal communication abilities.
• Proactive, detail-oriented, organized approach to problem-solving.
• Ability to work independently and maintain professionalism and diplomacy.

Responsibilities

• Manage day-to-day correspondence, emails, phone calls, and faxes.
• Maintain accurate records of communications, complaints, and inquiries.
• Prepare written responses, reports, and correspondence for owners, residents, Board members, and contractors.
• Maintain organized filing systems for soft and hard copies of all documents.
• Monitor office supply inventories and place orders as needed.
• Greet and assist owners, residents, visitors, and contractors with professionalism and care.
• Assist with AGM package preparation and coordinate documentation as instructed.
• Book and coordinate party room use in accordance with policy.
• Obtain quotations and create comparison spreadsheets for Board meetings.
• Work closely with on-site staff including superintendents, cleaners, and security officers.
• Perform periodic site inspections, including property appearance, landscaping, utilities, fire equipment, and common areas.
• Record and track complaints, concerns, and maintenance requests for follow-up by the Condominium Manager.
• Support the Condominium Manager with administrative tasks and reporting.

Skills

Communication

Organization

Problem-solving

Independence

Diplomacy

Education

Post-secondary education

Tools

Microsoft Office

Database management

Job description

Duka Property Management Inc. is seeking a Site Administrator to handle day-to-day administrative support for a condo community. You will report to the Condominium Manager and assist owners, residents, and trades while keeping the property office organized and efficient.

The role emphasizes clear communication, problem-solving, and independent work. You will collaborate with on-site staff and contribute to smooth operations and excellent resident experiences.