Communication Administrative Assistant

YSSN; Aurora; On-site; CAD 29,000 - 41,000; Full time

Job summary

YSSN in Aurora, Ontario is seeking a Communications Administrative Assistant for a full-time permanent role. The position supports the Communications Team with planning, coordinating, and executing marketing and outreach activities, including email campaigns and social media postings.

Responsibilities include maintaining the website, organizing events, managing registrations, assisting with content creation, and updating SharePoint.

Qualifications

• A higher education degree that includes both administrative and communications training.
• Minimum two years related experience.
• Strong written, verbal, and interpersonal communication skills.
• Strong organizational and project management skills, attention to detail.
• Proficiency in Microsoft Office including Excel and PowerPoint.
• Social media experience is a strong asset.
• Graphic design, video production/editing, and HTML coding are assets.
• Basic knowledge of Adobe Suite (InDesign, Photoshop).
• Bilingual (French/English) would be a strong asset.

Responsibilities

• Support the Communications department with the planning, executing, and tracking of communication and marketing initiatives.
• Develop, coordinate, and disseminate various communication activities, events, and materials (email campaigns, newsletters, templates, direct mail pieces).
• Assist in creating content for posting on social media and monitor activity.
• Maintain and update the website including events and workshops.
• Create and monitor event registrations and email databases in Constant Contact.
• Research stakeholder groups and create contact lists for outreach.
• Coordinate promotional print and digital campaigns including social media with the team.

Skills

Administrative skills

Written communication

Project management

Team collaboration

Bilingual (French/English)

Education

Higher education degree in admin/communications

Tools

Constant Contact

WordPress

SharePoint

Canva

Microsoft Office (Excel, PowerPoint)

Adobe Suite (InDesign, Photoshop)

Job description

Job Opportunity

Communication Administrative Assistant

One Full-Time Permanent Position

• Status: Full-Time, Permanent
• Starting Hourly Rate: $25.45/ Hour
• Office Hours: Monday - Friday - 8:30 am - 4:30 pm,35 Hours per week
• Location:Aurora, OntarioL4G 3S9
• Office Expectations; This position requires:
  • A minimum of twoin-office days per weekto provide team coverage
  • Attendance at additionalin-officemeetings,training sessions,supervision meetings,andall-staff eventsas required
  • Applicants must reside within a reasonable dailycommuting distanceof the office and/or assigned service area and be able to attend the office as required for operational needs
• Posting Closes: Thursday, October 29 at 4:00 pm EST

Job Description

The Communications Assistant is responsible for planning and coordinating communications activities for YSSN’s Communications Team. In this role, you will work closely with Supervisor and Communications Specialists to successfully support our communications objectives. We are seeking candidates who have solid administrative skills, are comfortable working in a variety of business programs/apps and who also possess experience supporting communications-related activities. Ideally, we would like someone who has previously been involved in website maintenance, creation of social media posts, updating SharePoint sites, and/or supporting email marketing efforts. Must be a self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines. Main Responsibilities

• Support the Communications department with the planning, executing, and tracking of communication and marketing initiatives
• Develop, coordinate, and disseminate various communication activities, events, and promotional materials to key stakeholders (e.g. email campaigns, newsletters, templates, direct mail pieces, brochures, etc.)
• Assist in the creation of content for posting on social media sites and with monitoring activity on the sites
• Maintain and update website including events/workshops
• Create and monitor event registrations and email databases in Constant Contact
• Research stakeholder groups and create contact lists for outreach
• Work with Communications Team to coordinate promotional print and digital campaigns including social media

Position Requirements

• A higher education degree that includes both administrative and communications training
• Experience;
  • Minimum two years related experience
  • Solid knowledge of email marketing software (e.g. Constant Contact)
  • Working knowledge of content management systems (e.g., WordPress, SharePoint)
  • Light graphic design experience preferred (e.g. Canva)
  • Strong written, verbal, and interpersonal communication skills
  • Strong organizational and project management skills, attention to detail
  • Ability to use independent judgement and to be self-directed, but able to work as part of a team
  • Proficiency in Microsoft Office including Excel and PowerPoint
• Social media experience is a strong asset
• Graphic design, video production/editing, and working knowledge of HTML coding considered an asset
• Basic knowledge of Adobe Suite (InDesign, Photoshop)
• Bilingual (French/English) would be a strong asset

* The successful applicant will be required to provide a police clearance that meets agency standards

* A valid G Drivers License, access to a reliable vehicle and adequate insurance coverage for business responsibilities, OR access to reliable transportation.

YSSN is an equal opportunity employer that welcomes applicants from diverse backgrounds and is committed to an accessible, respectful hiring process.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact Human Resources.

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