Commis comptable / Accounting Clerk

Four Seasons Hotels and Resorts; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

Join a premier luxury hotel in Montreal as an Accounts Payable Clerk, where you will be crucial in processing payments and ensuring compliance with the hotel's financial policies. We're looking for a detail-oriented candidate fluent in both English and French, with a strong ethical mindset and excellent communication skills. Enjoy substantial benefits, including health coverage, retirement plans, and travel opportunities both locally and globally.

Benefits

Extended Health Coverage

Discounts at MARCUS Restaurant and Spa

Employee Recognition Events

Retirement Plan with Employer Contribution

Paid Time Off with Floating Holidays

Excellent Training and Development Opportunities

Employee Travel Program

Qualifications

• Fluency in English and French is necessary.
• Strong understanding of accounting principles and policies.
• Excellent written and verbal communication skills.

Responsibilities

• Ensure all payments are processed correctly with appropriate authorization.
• Support the team in handling Accounts Payable invoices.
• Run month-end reports to close the Accounts Payable cycle.

Skills

Bilingual (English and French)

Communication Skills

Interpersonal Skills

Analytical Skills

Education

Working technical knowledge of accounting principles

Tools

Microsoft Office Suite

Job description

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location :

The vibrant new centrepiece of the city's Golden Square Mile. Chic and sleekly modern, Four Seasons Hotel Montreal forms the vibrant new epicentre of the Golden Square Mile. Dine at our stellar restaurants and shop at the luxurious Holt Renfrew Ogilvy. In this world capital of style and culture, Four Seasons savoir faire helps shine a fresh light on the city.

Division : Finances

Division : Finance

Department : Accounting

Reports to : Staff Accountant

Job summary

Maintain a system of purchase orders, receipts, invoices and cheque requests in order topromptly and adequately support, document and process for payment all hotel payables. Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures. Support the shared services team in the verification and reporting of hotel revenues, the review of paperwork turned in to Accounting to document such revenues.

• Due to local laws, we will consider candidates who are authorized to work in Canada and are fluent in English and French, both spoken and written.

The Four Seasons Hotel Montreal is looking for someone who shares our passion for excellence and seeks to create a memorable experience for our employees and guests. We are looking for a person who has a strong work ethic, a high level of integrity, a concern for quality, a cultural sensitivity and a sense of customer service.

Core responsibilities

Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.

Support the shared services team in processing all Accounts Payable invoices and manual cheques through the computer system. Help resolve any issues related to A / P, provide invoice coding if needed;

Run the required reports at month end to close the Accounts Payable cycle.

Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.

Validate information in journal entries for accrual of invoices received after closing and for goods and services received, but not yet invoiced.

Train operations on standard accounting practices as needed, coach operations on frequent offenders to standard accounting practices;

Follow up with incomplete and inaccurate deliverables from operations (missing backup documents);

Assist in finding solutions to anomaly situations in the department;

Communicate all important property information to the shared services team (system changes, urgent requests, discrepancies).

Coordinate with other departments regarding gratuities / service charges reconciliations

Participate in physical inventory counts;

Prepare balance sheet reconciliations for specific accounts;

Secondary responsibilities (coverage during vacation) :

Prepare the hotel's bank deposits and cash reconciliations;

Review Over / Short cash reports and follow-up on discrepancies (system expectation vs actual cash dropped);

Collect / Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with Four Seasons’ Internal Controls and local hotel polices;

Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Assistant Director of Finance for follow up with the hotel management;

Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancies are corrected as identified and brought to the attention of Assistant Director of Finance;

Verify credit card settlements and transmissions to receipts in bank and outstanding balances are traced for future receipt and ensure exceptions are investigated and anomalies are brought to the Director of Finance or Assistant Director of Finance’s attention;

Update credit card reconciliations on a daily basis that agree to transmissions and receipts; where credit card numbers are stored electronically, no hard copy of the numbers should be retained on file;

Review the General Ledger accounts established to Record Room, Food & Beverage, Amusement and General Sales and Value Added Taxes.

Required skills and competencies

Ability to read, write and speak French and English.

Excellent written and verbal communication skills to prepare and deliver reports.

Apply an ethical approach to the outcome of situations.

Plan and monitor duties to ensure effective and efficient use of all available resources in order to make the greatest impact on the Hotel’s objectives.

Strong interpersonal and relationship building skills to work with peers, superiors and clients.

Clear understanding of policies and procedures.

Commitment to follow all local and corporate policies and procedures as they relate to Accounts payables and other finance tasks.

Clear understanding of standards and service standards of the hotel.

Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable. Working knowledge is generally learned on-the-Job or through a series of professional certifications.

Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.

What’sin it for you?

Extended Health Coverage (dental, vision, life insurance, RMT, prescription drugs,etc.).

Discounts at our MARCUS Restaurant and our 5 Star Spa.

Employee themed recognition days and events such as Employee of the month, Service milestone celebrations, birthday events, and more!

Retirement plan with employercontribution.

Paid time off including sick days,vacation days and 2 additional floating holidays per year.

Excellent training, development, and mobility opportunities.

Employee Travel Program, including complimentary stays at Four Seasons globally (by length of service and subject to availability).

And so much more!

The list of tasks specified above is not exhaustive, the function will require a constant adaptation to situations of high activity and specific management of customer relations.