Commerical Site Coordinator

BELFOR CANADA INC.; Ottawa; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Company phone and laptop provided

Paid vacation

RRSP matching program

EFAP

Job summary

BELFOR Canada Inc. is seeking a Commercial Site Coordinator to manage day-to-day operations on large-loss commercial restoration projects. You will liaise with Project Managers, trades, clients, and insurance adjusters to ensure safety, scheduling, and timely close-out.

Experience in project coordination, strong organization, and proficiency with MS Office/Google Suite are essential. Occasional travel to job sites may be required; a team-focused, detail-oriented approach is valued.

Qualifications

• 2+ years of experience in project administration/coordination.
• Proficiency with MS Office and Google Suite.
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and team-focused.

Responsibilities

• Coordinate daily site activities including scheduling trades, deliveries, and access.
• Support Project Managers with plans, schedules, budgets, and reporting.
• Monitor and document site safety, inspections, and compliance.
• Track materials, equipment, and inventory.
• Assist with subcontractor onboarding and documentation.
• Maintain project records, logs, and communication.
• Support quality control and project close-out.
• Communicate with clients, adjusters, subcontractors, and internal teams.
• Participate in emergency response activities as needed.

Skills

MS Office

Google Suite

Organization

Communication

Multitasking

Education

High School Diploma or GED

Post-secondary in Business/Project Coordination

Tools

None

Job description

Organized sites, safe teams, successful projects

At BELFOR, we restore more than buildings—we restore peace of mind.

As a global leader in property restoration for over 70 years, we help people recover from the unexpected.

Position Overview

The Commercial Site Coordinator supports day-to-day operations on large-loss commercial restoration projects, ensuring work is completed safely, efficiently, and on schedule. Acting as a key link between Project Managers, trades, clients, and insurance adjusters, this role oversees site documentation, logistics, safety compliance, and project close-out.

What You’ll Do:

• Coordinate daily site activities including scheduling trades, deliveries, and access.
• Support Project Managers with plans, schedules, budgets, and reporting.
• Monitor and document site safety, inspections, and compliance.
• Track materials, equipment, and inventory.
• Assist with subcontractor onboarding and documentation.
• Maintain project records, logs, and communication.
• Support quality control, identify deficiencies, and assist in project close-out.
• Communicate effectively with clients, adjusters, subcontractors, and internal teams.
• Participate in emergency response activities as needed.

What You Bring:

• High School Diploma or GED; post-secondary education in Business, Project Coordination, or similar preferred.
• 2+ years’ experience in project administration/coordination.
• Proficiency in Microsoft Office and Google Suite.
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented, professional, and team-focused.

Nice To Have:

• Experience supporting large commercial projects or disaster restoration;
• Knowledge of insurance restoration processes and industry terminology; and
• 1+ years of experience within the construction, restoration or insurance industry.

Working Conditions

• Due to the nature of our business, this position will work normal business hours but may be required to work in the evenings, on-call, or outside normal working hours;
• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy; and
• Periodic travel to job sites may be required.

Why Join Us:

• Competitive compensation package;
• Company phone and laptop provided;
• Paid vacation and RRSP matching program;
• Employee and Family Assistance Program (EFAP);
• Leadership development and industry-specific training and support.

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment