COMMERCIAL/FLEET ADMINISTRATOR

Birchwood Automotive Group; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation with bonus/in

Full benefits package including health

RSP matching up to $5,000

Employee referral bonus program

Career development and internal promos

Learning & development opportunities

Wellness program

Corporate discounts & group savings

Volunteer program – Dollars for Doing

Company events

Job summary

Birchwood Automotive Group is seeking a motivated Commercial/Fleet Administrator in Winnipeg to support the Commercial/Fleet Service team. The role involves booking deals, managing work databases, and boosting appointments through calls, emails, and follow-ups.

The position follows a Monday–Friday 9:00 am–6:00 pm schedule, with opportunities to contribute to tender processes and customer communications. Proficiency in Excel/Word and a valid 5F license are beneficial.

Qualifications

• Previous administration experience would be asset.
• High attention to detail with proven time management and organizational skills.
• Ability to thrive in a collaborative environment.
• Comfortable using software to perform daily tasks, including Excel and Word.
• Valid 5F driver's license and transportation to work is required.

Responsibilities

• Act as liaison with Commercial/Fleet Service team to assist commercial customers.
• Coordinate vehicle deliveries, shipping quotes and upfitting.
• Assist in tender requests and quoting.
• Build deal files, book out deals and manage customer receivables.
• Maintain customer base contact management.

Skills

Attention to detail

Time management

Team collaboration

Communication

Microsoft Excel

Microsoft Word

Tools

Microsoft Excel

Microsoft Word

Job description

Commercial/Fleet Administrator

Reporting Relationship: This position reports directly to the General Sales Manager.

We are seeking a motivated and detail-oriented individual to support our team in various administrative and operational tasks in our Commercial/Fleet Service team. The ideal candidate will assist in booking out deals and managing our work database to secure more appointments through calls, emails, and follow-ups.

Shift Details: Monday to Friday: 9:00 am - 6:00 pm

Responsibilities

• Act as a liaison with the Commercial/Fleet Service team to assist commercial customers
• Coordination of vehicle deliveries, shipping quotes and upfitting
• Assist in tender requests and quoting
• Assist in building deal files, booking out of deals and customer receivables
• Customer base contact management

Qualifications

• Previous administration experience would be considered an asset
• High attention to detail with proven time management and organizational skills
• Ability to thrive in a collaborative environment
• Comfortable utilizing computer software to perform everyday activities, including Microsoft Excel, Word
• Valid 5F driver's license, clear drivers abstract and own transportation to and from work is required

What Birchwood Can Offer You

• Competitive compensation – in addition to salary, many roles have bonus and commission incentives that reward you for success
• Full benefits package including vacation time, company-paid extended health, dental/vision coverage, and employee assistance – with flex plan options
• RSP Matching program – Birchwood will match up to $5,000 of your regular earnings after 1 year of employment
• Employee referral bonus program – refer your friends to Birchwood and receive a referral bonus
• Career development opportunities & internal promotions
• Learning & development opportunities
• Wellness program
• Corporate discounts & group savings plan
• Volunteer program – Dollars for Doing
• Company events – Birchwood Bucks, Circle of Excellence, holiday parties

Birchwood is Manitoba’s largest automotive retailer. Our 24 franchises are in addition to four state-of-the- art collision repair centres and four Birchwood Credit Solutions locations. We offer sales, services, and parts to meet our customers’ automotive needs. We’re a recognized leader in the retail automotive industry, not only for our diverse workforce reflecting our community, but also for our unparalleled commitment to team members, customers, partners, and neighbourhoods. At Birchwood, our days begin and end with gratitude, personal leadership, trust, respect, continuous improvement, and generosity.

Birchwood is committed to creating a diverse workplace and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Reasonable accommodation is available to applicants with disabilities upon request. Please email your request to: [e-mail]