Construction Administrator

CIF Construction Ltd.; Prince George; Hybrid; CAD 43,000 - 63,000; Full time

Benefits offered by this job

RSP contributions

Health benefits

Flexible time off

Job summary

CIF Construction Ltd. is hiring a Construction Administrator to support project management, payroll, purchasing, and QA across Western Canada. The role involves organizing project files, data entry, and coordinating with site teams on schedules and logistics.

The ideal candidate has 3+ years in administration, post-secondary education in accounting or business administration, and strong MS Office skills. Travel to rural sites with long shifts is expected; emphasis on accuracy and teamwork.

Qualifications

• Post-secondary education in accounting, payroll, or business administration is required.
• At least three years of experience in an administrative role.
• Experience in construction environments is an asset.

Responsibilities

• Prepare and submit project reports.
• Enter daily payroll.
• Create, maintain, and organize project files.
• Ensure consistency and accuracy in documents.
• Collaborate with accounting and purchasing to manage vendor invoices.
• Coordinate site logistics including workforce scheduling, travel and camp bookings.

Skills

Communication

Relationship management

Reporting

Organization

Time management

Attention to detail

Education

Accounting/Payroll/Business Admin degree

Tools

Outlook

Word

Excel

Job description

Description

At CIF Construction Ltd., we are hiring a Construction Administrator to work at industrial construction sites across Western Canada. This position plays a crucial role in supporting all functions at CIF Construction, including project management, supervision, safety, quality control, payroll, purchasing, and everything in between. No two days are the same, and we pride ourselves on cross-training so we can continually expand our range of expertise. Responsibilities for this role include preparing and submitting project reports, entering daily payroll, creating, maintaining, and organizing project files, ensuring consistency and accuracy in documents, and tracking project KPIs. This position also works closely with the accounting and purchasing departments, site supervisors, project stakeholders, and team members to coordinate and organize schedules, logistics, onboarding, project tracking, and more. We're looking for at least three years of experience in an administrative role and post-secondary education, such as a bachelor's degree, in accounting, payroll, or business administration. Candidates should have experience with accounting, payroll, and HRES systems. We consider experience in construction environments to be an asset. Attention to detail, a collaborative work ethic, and strong communication, relationship management, organizational, and time management skills are also important. This position operates at active construction sites in rural areas throughout Western Canada on a rotational schedules with 10-12-hour shifts. We pay $31.48-$45.91 per hour, depending on experience, plus overtime pay. This work can require travelling to isolated job sites and the ability to live out for extended periods. The ideal candidate is dependable, safety-driven, team-focused, and ready to work where the job takes us.

Responsibilities

• Preparing and submitting project reports, including LEMs.
• Entering daily payroll.
• Creating, maintaining, and organizing project files.
• Ensuring consistency and accuracy in documents.
• Collaborating with accounting and purchasing departments to manage vendor invoices.
• Coordinating site logistics including workforce scheduling, travel & camp bookings.
• Assisting site supervisors and the purchasing department with supply management.
• Acting as a liaison between project stakeholders, including clients, project management, engineers, supervision, workforce, personnel, and community members.
• Designing, tracking, and maintaining project KPIs.
• Managing onboarding activities including orientation, and confidential employee file maintenance.
• Supporting quality control, survey, safety, and batch plant personnel to provide clients with project progress.
• Maintaining accuracy and efficiency of project data across multiple software platforms.
• Tracking project deficiencies to resolution.
• Serving as a first point of contact for employee inquiries.
• Working with safety coordinators to ensure regulatory compliance.
• Conferring with supervision and mechanics to track preventative maintenance.

Qualifications

• Post-secondary education in accounting, payroll, or business administration.
• At least three years of experience in an administrative role.
• Experience in construction environments is an asset.
• Advanced skills in Outlook, Word, and Excel.
• Experience with accounting, payroll, and HRES systems.
• Proven attention to accuracy.
• Strong collaborative work ethic in team-driven environments.
• Strong skills in:
  • Communication
  • Relationship management
  • Reporting
  • Organization
  • Time and priority management

Education

We are looking for candidates with post-secondary education, such as a bachelor's degree or a diploma, in accounting, payroll, business administration, or a similar field.

Additional information

At CIF, employees benefit from a work-life balance with flexible time off and rewarding compensation that includes RSP contributions and competitive health benefits. We support a culture that prioritizes working safely to ensure everyone can enjoy days off with those most important to them. As an established company with over 35 years of success, CIF offers a stable and trusted workplace with low turnover, thanks to its dedicated team of long-standing employees. Working with us also means the chance to experience some of Canada’s most incredible landscapes at job sites across Western Canada.

Working hours

70-84 hours per week.

Minimum experience

3 years.