Site Administrator (CB)

Clark Builders; Edmonton; On-site; CAD 42,000 - 59,000; Full time

Job summary

Clark Builders is seeking a Site Administrator to support a project-based construction team at the Sturgeon Data Center site near Fort Saskatchewan, Alberta. You will manage day-to-day administrative tasks, document control, invoicing, and staff coordination on site.

Ideal candidates have a High School Diploma or GED with at least 1 year in construction admin, strong organizational skills, and proficiency in Microsoft Office and data entry.

Qualifications

• High School Diploma or GED and 1 year of admin experience in construction.
• College degree and/or admin skills certification, a plus.
• Detail-oriented with strong organizational skills and confidentiality.
• Proficient in Microsoft Office and data entry.

Responsibilities

• Provide professional customer service and administrative support to site project-based team.
• Handle document prep, digital files, invoicing, supply orders, travel, and general office tasks.
• Coordinate meetings, calendars, and field communications.
• Manage timesheets, payroll docs, and field personnel records.
• Liaise between Field Operations, HR, payroll, and other departments under Administrative Manager.
• Coordinate onboarding, transfers, and offboarding of field personnel.

Skills

Customer service

Organization

Communication

Teamwork

Attention to detail

Verbal communication

Education

High School Diploma or GED

College degree / admin cert (plus)

Tools

Microsoft Office

Data entry

Office equipment

Collaboration platforms

Job description

At Clark Builders, we're more than a construction company - we're purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.

Position Description:

The Site Administrator (Administrative Assistant - Project) conducts daily administrative tasks and provides administrative support to a construction site project-based team. This role will be based on the Sturgeon Data Center project site located just outside of Fort Saskatchewan, Alberta.

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Manage day-to-day administrative tasks, including document preparation and distribution, digital file management, contact list updates, invoice processing, supply and business card ordering, and other general office support.
• Provide day-to-day administrative support to the Field Operations Manager / Teams.
• Maintain field staffing, manpower, and crew assignment records.
• Coordinate onboarding, transfers, and offboarding of field personnel.
• Track training, certifications, orientations, and other workforce requirements.
• Assist with timesheets, payroll documentation, expenses, and field personnel records.
• Coordinate meetings, schedules, travel, and field communications.
• Prepare and maintain reports, spreadsheets, correspondence, and operational documentation.
• Support mobilization and demobilization of field staff.
• Act as an administrative liaison between Field Operations, project teams, HR, payroll, and other departments under the direction of the Administrative Manager.
• Coordinate workstation and desk assignments for new and transferring Frost team members moving to site.
• Coordinate with IT, Facilities, and other support functions to ensure new field personnel have required equipment.
• Monitor and maintain site office supplies and stationery.
• Assist with field events, meetings, communications, and other site coordination activities as required.
• Maintain project calendars, contacts, organizational and seating charts, filing systems, and other project-specific administrative tools and resources.
• Coordinate project meetings and site logistics, including agendas, conference rooms, access and parking requirements, visitor protocols, and meeting minutes as needed.
• Prepare project correspondence, presentations, and other communications, and respond to general office inquiries with appropriate follow-up or escalation.
• Support project staff orientations and workplace transitions and assist with resolving or coordinating onsite administrative and technology-related needs.
• Foster positive, professional relationships with project teams, owners, Joint Venture Partners, vendors, and other stakeholders while supporting company culture, values, and DE&I initiatives.
• Identify opportunities to improve administrative processes and team effectiveness and support special projects and other duties as assigned.

Qualifications:

High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required College degree and/or relevant administrative skills certification, a plus High degree of detail, accuracy, and organizational skills Maintain confidential information Work with some direction and oversight, and as part of team Approachable, proactive, positive, and professional attitude Professional verbal communication and written business communication skills Able to conduct research and proofread Exhibit active listening skills and follow through on commitments Good judgment to solve problems, elevate issues, and request prioritization of responsibilities Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment Commissioned Notary Public, a plus

We Build Exceptional Experiences One of the top ten general contractors in Canada and part of the largest construction organization in North America, Clark Builders serves industrial, commercial and institutional market sectors. In collaboration with our partner, Turner Construction Company, we maintain the culture of a small company with the distinct capabilities of an international firm. Regardless of the size, sector, location or complexity of a project, we will confidently deliver.