Co-op Housing Administrator

Beaver Hall Artists' Co-op; Toronto; On-site; CAD 57,859,000 - 63,370,000; Part time

Job summary

Beaver Hall Artists’ Co-op in Toronto is seeking a permanent, part-time co-op housing administrator to manage the building, liaise with the tenant, and support the board and members.

The role is onsite, 21 hours per week with three workdays, starting mid-December. Candidates should have at least five years of co-op housing or non-profit property experience, strong financial and governance skills, and proficiency with NewViews, Word, Excel; Yardi is a plus.

Qualifications

• Minimum 5 years co-operative housing or non-profit property administrative experience.
• Proficient with NewViews, Microsoft Word and Excel; Yardi is an asset.
• Strong English written and spoken communication; ability to work independently and multitask.

Responsibilities

• Manage the co-op building finances, budgeting, audits, forecasting, arrears, and daily operations.
• Ensure legal obligations are met and co-op governance is maintained.
• Maintain full occupancy in compliance with by-laws and regulations.
• Hire and supervise maintenance workers and contractors; ensure repairs.
• Attend board meetings and prepare meeting packages; take minutes.
• Communicate with members and non-members while maintaining professional relationships.

Skills

Independent work

Multitasking

Communication skills

Problem solving

Computer skills

Property management

Tools

NewViews

Microsoft Word

Excel

Yardi

Job description

Permanent, Part-time, Onsite
Beaver Hall Artists’ Co-op
Toronto, Ontario M5T 1V7

Job description

Beaver Hall Artists’ Co-operative is a 24-unit, live-work building designed to meet the needs of working visual artists.We currently have an opening for a permanent, part-time co-op housing administrator.

Job Type: Onsite, Part-time (21 hours/week)
Work days: Three days
Compensation: $40/hour
Location: Downtown Toronto
Start date:mid-December
Deadline to apply: 31 October 2026

Responsibilities

Reporting to the board of directors, the co-op housing administrator is responsible for the management of the building, liaising with our commercial tenant, and providing support to the board and co-op members.

Duties include

• Managing the co-op’s finances including budgeting, audit process, forecasting, arrears management, and daily operations
• Ensuring that the co-op meets its legal obligations
• Maintaining full occupancy of the co-op, in compliance with by-laws and the Landlord and Tenant Board
• Supporting good governance in the co-op by the board and membership
• Hiring and supervising maintenance workers and contractors
• Keeping the co-op in good repair
• Ensuring that all rent-geared-to-income (RGI) applications are processed in accordance with by-law and government regulations
• Ensuring that the co-op has access to resources necessary to achieve its mandate
• Attending board meetings, preparing board/AGM/GMM packages, and taking minutes
• Responding to all inquiries by both members and non-members
• Maintaining respectful and good relationships with members

Requirements

• Minimum 5 years co-operative housing or non-profit property administrative experience
• Financially literate with strong property management skills
• Must have knowledge of the Social Housing Reform Act, federally funded co-operatives, and the laws and legislations that apply to housing co-ops
• Proven knowledge of co-op housing governance and building maintenance
• Experience liaising with co-operative housing agencies is strongly desired
• Proficient with NewViews, Microsoft Word and Excel
• Experience with Yardi is an asset
• Must be able to work independently and multitask
• Effective English oral and written communication skills with strong computer skills
• Able to work effectively within a diverse community
• Excellent problem solver, with the ability to use discretion when making decisions
• Experience working with committees and a board of directors
• Experience hiring and managing maintenance workers and contractors
• Mandatory background and criminal record check

This position is for an independent contractor who understands that affordable and secure housing is often a significant barrier for most artists. Some evening and weekend work will be required.

We thank all applicants and advise that only those selected for an interview will be contacted.

Early applications are encouraged.