Management & Maintenance Coordinator (3 Permanent Positions)

chfbc; Vancouver; On-site; CAD 39,000 - 55,000; Full time

Benefits offered by this job

Statutory holidays

Christmas closure days

Monday to Friday work week

Living Wage employer

Opportunity to contribute to community

Job summary

COHO Management Services Society in British Columbia seeks a proactive Management & Maintenance Coordinator to support daily operations of housing co-operatives. You will coordinate maintenance tasks, manage rent collection, prepare monthly financial packages, and support board communications.

You will attend evenings board meetings, assist with annual filings, and oversee move-ins/outs, vendor relations, and site safety.

Qualifications

• Post-secondary diploma or equivalent required.
• Minimum three years administrative experience.
• Basic bookkeeping knowledge and accounting familiarity.
• Strong written and verbal communication skills.
• MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• General knowledge of building systems.
• Experience with housing co-ops is an asset.
• Experience coordinating with multi-unit residential buildings is beneficial.

Responsibilities

• Coordinate property management tasks, including maintenance requests and vendor communications.
• Collect housing charges (rent) and manage arrears.
• Prepare monthly financial packages including bank reconciliations and registers.
• Manage accounts payable/receivable, financial reporting and operating agreements.
• Attend evening board meetings, AGMs and budget sessions to present reports.
• Oversee move-ins/move-outs, market vacant units and maintain waitlists.
• Maintain accurate records, draft correspondence and minutes.
• Coordinate annual corporate and government filings.
• Supervise contractors or staff as directed by co-ops boards.
• Travel to client sites across the Lower Mainland as needed.

Skills

Diploma or equivalent

Administrative experience

Bookkeeping basics

MS Office

Communication skills

Building systems knowledge

Housing co-ops knowledge

Resident communications

Education

Post-secondary Diploma or equivalent

Job description

About the organization

COHO Management Services Society is a non-profit property management company dedicated to supporting housing co-operatives across British Columbia. Since its founding in 1984 by the Co-operative Housing Federation of BC (CHF BC), COHO has been committed to supporting housing co-operatives through tailored, community first management services.

Our services are tailored to support in administration, governance, financial services and property management and maintenance. With a deep understanding of the unique needs of co-op living, we help housing co-operatives operate efficiently, remain financially sustainable and foster vibrant and inclusive communities.

About the role

Are you a proactive problem-solver with a knack for organization and a passion for community drive work? This is a dynamic role for someone who thrives in a fast-paced environment, juggling everything from financial reporting to board advising to maintenance coordination and member communications.

You’ll be a key liaison between the co-op boards, members and service providers. You will have a vital role in ensuring our clients sites run smoothly and efficiently. If you are tech savvy, detailed oriented and excited by the idea of making a meaningful impact in the housing sector, we would love to hear from you!

What you’ll do

As a Management & Maintenance Coordinator, you’ll play a key role in supporting the daily operations of housing co-operatives. Your responsibilities will include:

• Coordinating property management tasks, including maintenance request and vendor communications
• Collection of housing charges (rent) and arrears management
• Preparing monthly financial packages, including bank reconciliations, income and cheque registers
• Managing accounts payable and receivable, financial reporting and interpreting operating agreements
• Attending evening board meetings, AGMs, and budget sessions to present management reports
• Overseeing move-ins/move-out processes, marketing vacant units, and maintaining waitlists
• Maintaining accurate records, drafting correspondence and meeting minutes
• Coordinating annual corporate and government filings
• Supervising contractors or staff as directed by co-ops boards
• Traveling to client sites across the Lower Mainland as needed

What you bring

• Post-secondary Diploma or equivalent combination of training and relevant work experience
• At least three (3) years of administrative experience
• Basic bookkeeping knowledge and familiarity with accounting principles
• Strong written and verbal communication skills
• Technological proficiency with MS Office Suites (Word, Excel, PowerPoint and Outlook)
• General knowledge of building systems
• Experience with or knowledge of housing co-ops is an asset
• Experience working with multi-unit residential buildings and effective communication with residents as well as contracted maintenance personnel is an asset

What’s in it for you

• Statutory Holidays
• Christmas closure days
• Monday to Friday work week
• Competitive compensation – we are a Living Wage employer
• The chance to contribute to affordable housing and community development across BC

Conditions of employment

This position often requires flexibility to work outside of regular office hours (i.e. evenings). This position may be based on site in the office of multiple housing co-operatives with frequent activities and trave in and around the lower mainland.

The incumbent must be able to lift and carry up to 25 lbs, as well as have the manual dexterity to type, and file documents. In addition, as required at co-op sites, the incumbent must be able to walk short distances/climb stairs.

Equity, Diversity and Inclusion

At COHO, we foster a work environment that is inclusive and diverse, where people can be themselves. Every perspective and lived experience is valued so that together, as a co-operative, our interactions with members and the public embodies respect and a sense of belonging.

Wage: $33.95 per hour. Upon hire, new employees will be placed at the starting wage for this classification as per our wage grid.

We thank all applicants for their submissions, however, only persons selected for an interview will be contacted.

This job description, as others, has been designed to indicate the general nature and level of work performed by the incumbent assigned to this role. It is not designed to necessarily comprise of or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of an employee or contractor assigned to the job.

To perform the job successfully, an employee is expected to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive of the knowledge, skills, and abilities required to serve in the role.