Co-op Housing Administrator- Beaver Hall Artists' Coop (Permanent, Part-time)

Co-operative Housing Federation; Toronto; Hybrid; CAD 45,000 - 65,000; Part time

Job summary

Beaver Hall Artists’ Co-operative in Downtown Toronto is seeking a permanent, part-time co-op housing administrator. The role is onsite (21 hours/week) with three work days, starting mid-December.

You’ll report to the board, manage finances and regulatory obligations, and support members and the broader governance process. Ideal candidates have at least five years in co-op housing or non-profit property administration, strong budgeting, and superb communication skills.

Qualifications

• Minimum 5 years co-operative housing or non-profit property administrative experience.
• Financially literate with strong property management skills.
• Knowledge of the Social Housing Reform Act and related regulations.
• Experience liaising with co-operative housing agencies is desired.
• Experience with board and committee interactions.
• Background and criminal record check required.

Responsibilities

• Reporting to the board of directors, manage the building and liaise with our commercial tenant.
• Provide support to the board and co-op members.
• Manage co-op finances including budgeting, audits, forecasting, arrears, and daily operations.
• Ensure compliance with legal obligations and by-laws.
• Maintain full occupancy in compliance with by-laws and government rules.
• Hire and supervise maintenance workers and contractors.
• Maintain upkeep of the property and coordinate resources.
• Process RGIs and related housing eligibility according to regulations.
• Attend board meetings, prepare packages, and take minutes.
• Respond to inquiries from members and non-members; maintain respectful relations.

Skills

Co-operative housing experience

Property management

Financial management

Governance & board liaison

Independent multitasking

English communication

Tools

NewViews

Microsoft Office

Excel

Outlook

Yardi

Job description

Beaver Hall Artists’ Co-operative is a 24-unit, live-work building designed to meet the needs of working visual artists. We currently have an opening for a permanent, part-time co-op housing administrator.

Job Type: Onsite, Part-time (21 hours/week)
Work days: Three days
Compensation: $40/hour
Location: Downtown Toronto
Start date: mid-December
Deadline to apply: 31 October 2026

Responsibilities:
Reporting to the board of directors, the co-op housing administrator is responsible for the management of the building, liaising with our commercial tenant, and providing support to the board and co-op members.

Duties include:

• Managing the co-op’s finances including budgeting, audit process, forecasting, arrears management, and daily operations
• Ensuring that the co-op meets its legal obligations
• Maintaining full occupancy of the co-op, in compliance with by-laws and the Landlord and Tenant Board
• Supporting good governance in the co-op by the board and membership
• Hiring and supervising maintenance workers and contractors
• Keeping the co-op in good repair
• Ensuring that all rent-geared-to-income (RGI) applications are processed in accordance with by-law and government regulations
• Ensuring that the co-op has access to resources necessary to achieve its mandate
• Attending board meetings, preparing board/AGM/GMM packages, and taking minutes
• Responding to all inquiries by both members and non-members
• Maintaining respectful and good relationships with members

Requirements:

• Minimum 5 years co-operative housing or non-profit property administrative experience
• Financially literate with strong property management skills
• Must have knowledge of the Social Housing Reform Act, federally funded co-operatives, and the laws and legislations that apply to housing co-ops
• Proven knowledge of co-op housing governance and building maintenance
• Experience liaising with co-operative housing agencies is strongly desired
• Proficient with NewViews, Microsoft Office, Excel and Outlook
• Experience with Yardi is an asset
• Must be able to work independently and multitask
• Effective English oral and written communication skills with strong computer skills
• Able to work effectively within a diverse community
• Excellent problem solver, with the ability to use discretion when making decisions
• Experience working with committees and a board of directors
• Experience hiring and managing maintenance workers and contractors
• Mandatory background and criminal record check

This position is for an independent contractor who understands that affordable and secure housing is often a significant barrier for most artists. Some evening and weekend work will be required.