Club Events Architect: Memorable Member Experiences

Socket.dev; Calgary; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP plan

Employee meals

Employee referral program

Recognition programs

Job summary

The Glencoe Club in Calgary is seeking a dedicated, full-time Events Coordinator to join our Events Team. You will support the Event Services Supervisor, and collaborate with colleagues to plan, organize and execute a wide range of events at The Glencoe Club and Glencoe Golf & Country Club.

In this fast-paced role, you will manage planning details from stakeholder communication to logistics, create comprehensive BEOs, and ensure exceptional service for members and staff.

Qualifications

• Minimum 2 years of experience in event coordination, hospitality, or related fields.
• High school diploma; degree, diploma, or certificate in event management or hospitality is an asset.
• Experience managing multiple events simultaneously, preferably within club or multi-functional facilities.
• Excellent organizational, multitasking, and problem-solving abilities.
• Professional, diplomatic communication with members and staff.
• Experience with event management systems (Northstar, Birchstreet) is an asset.
• Strong team player with integrity and ethical conduct.

Responsibilities

• Coordinate planning and execution of a diverse range of events for members and staff.
• Serve as a key contact for inquiries, ensuring a seamless booking experience.
• Create and manage Banquet Event Orders detailing setup, food, AV, and timelines.
• Collaborate with Banquet, F&B, and other departments to deliver events.
• Prepare and distribute Weekly BEO Package and Events Sheet.
• Update Banquet POS and generate daily, weekly, monthly, and annual reports.
• Participate in post-event debriefs and collect feedback for future events.

Skills

Event coordination

Hospitality experience

Multitasking

Communication

Problem-solving

Team player

Integrity & ethics

Education

High school diploma

Degree/diploma/certificate in event management/hospitality asset

Tools

Northstar

BirchStreet

Job description

The Glencoe Club in Calgary is seeking a dedicated, full-time Events Coordinator to join our Events Team. You will support the Event Services Supervisor, and collaborate with colleagues to plan, organize and execute a wide range of events at The Glencoe Club and Glencoe Golf & Country Club.

In this fast-paced role, you will manage planning details from stakeholder communication to logistics, create comprehensive BEOs, and ensure exceptional service for members and staff.